Centralized Reporting Portal Technical Requirement Suggestions

A single, central reporting portal for all reporting would help achieve the goals of the DATA Act. A central portal should provide the following functions:

1) One Portal

a. The goal is to have one place for recipients to report on research expenditures.

b. All the agencies conform from the beginning.

i. If exceptions are granted, it should be clearly documented who has been granted an exception and, the length of time the exception is granted. A direct link to the applicable site to be used for reporting exceptions should be provided.

c. Make this the portal for project updates.

d. Provide a road map for additional capabilities such as:

i. Draw downs.

ii. Project Updates.

iii. Incorporate ORCID Standard identifiers for personal information where needed.

2) The ability to use multiple file types for exchange import and export, i.e. CSV or XML, JSON, or Other formats as desired.

a. Current DATA Act Schema Version 0.5 uses XBRL and indicates there may be other options however, is critical the other options are available at “go-live”.

b. Data upload ability should be easy and straight forward for functional users.

3) Make available for System-to-System and provide documented Public Key infrastructure

4) Web Service should be provided to enable individual awards or bulk awards.

5) Make DATA Standards readily available for download or viewing.

6) Provide a User Guide.

7) Do not allow the data to be uploaded until the data is validated.

8) During data load provide error messages that indicate more intuitively what to check or where to troubleshoot. Errors should be specific in lieu of a single error per submission.

9) Role-based user accounts utilizing a Federated Login – Incommon like we see at http://www.research.gov/

10) Portal should have the following capabilities:

a. Searching, Filtering and Sorting should be available for all Data, for both direct Portal login and System to System users.

b. Custom reporting to allow users to select specific data elements.

c. Ability to pull report based on upcoming reports due, or reports within a certain date range.

11) Administrative view should be available to view past uploads as well as current uploads.

a. APIs should be provided to allow recipients to download data into their local systems.

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Contractors and Grantees
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Reporting compliance requirements shared by prime and subawardees of Federal procurements and grants
Key Participants: contractors, grantees, cooperative agreement holders, and subawardees
- Question: If you could change one thing that would ease your reporting burden associated with your awards, what would it be (e.g. time, cost, resource, other)?
- Question: If you have reporting requirements to the Federal government, how are those met?
- Question: If you could create a central reporting portal into which you could submit all required reports, what capabilities or functions would you include?
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Contractors
*To participate in the dialogue, you can submit a new idea by clicking "Submit New Idea" to the right, or you can vote and comment on existing ideas below.

Procurement practices, processes, and reporting
Key Participants: Contractors and subcontractors
- Question: If you could change one thing that would ease your reporting burden associated with your awards, what would it be (e.g. time, cost, resource, other)?
- Question: If you have reporting requirements to the Federal government, how are those met?
- Question: If you could create a central reporting portal into which you could submit all required reports, what capabilities or functions would you include?
- Question: Are there any reporting areas in the FAR that are similar in nature to those in Federal agency supplements?
- Question: What other compliance information are you providing to the Federal government outside of the procurement process that could be used in procurement reporting and reduce duplication?
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Grantees
*To participate in the dialogue, you can submit a new idea by clicking "Submit New Idea" to the right, or you can vote and comment on existing ideas below.

Grants practices and processes
Key Participants: grantees, cooperative agreement holders, subgrantees
- Question: If you could change one thing that would ease your reporting burden associated with your grants or subgrants, what would it be (e.g., time, cost, resource burden)?
- Question: If you have reporting requirements to the Federal government, how are those met? (feel free to be specific about what is reported to whom and through what mechanism)
- Question: If you could create a central reporting portal into which you could submit all required reports, what capabilities/functions would you include?
OMB circular A-133:
- Question: If you could make a change to ease your reporting burden for audits under the Single Audit Act (i.e., audits required by OMB Circular A-133 which is being replaced by the Uniform Guidance 2 CFR 200 Subpart F), what one thing would you change about reporting by the auditee?
- Question: If you could make a change to ease your reporting burden for audits under the Single Audit Act (i.e., audits required by OMB Circular A-133 which is being replaced by the Uniform Guidance 2 CFR 200 Subpart F), what one thing would you change about reporting by the auditor?
- Question: If you could make a change to ease your reporting burden for audits under the Single Audit Act (i.e., audits required by OMB Circular A-133 which is being replaced by the Uniform Guidance 2 CFR 200 Subpart F), what one thing would you change about reporting to the Federal Audit Clearinghouse?
Uniform Guidance (2 CFR 200):
- Question: Are there requirements in the new 2 CFR 200 that need additional clarification for improved implementation with reduced administrative burden ?
- Question: What are the perceived burdens associated with the new standards such as the documentation of salaries & wages and time & effort (2 CFR 200.430), subrecipient monitoring (2 CFR 200.331), procurement standards (2 CFR 200.317- 2 CFR 200.324)?
- Question: How can the administrative burden associated with standards compliance be lowered?
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