# |
PERIOD-ICITY |
REPORT/NOTES |
REFERENCE |
EXTERNAL DUE DATE |
EXTERNAL DUE ORGANIZATION |
DASN(AP) DUE DATE |
SUBMISSION TO |
1 |
Bi-Annual |
Evaluation Requirements of Contracting Officers under DoDI 5000.66; (i.e., Functional Independence of Contracting Officers) Note: Reported in even numbered years |
NMCARS 5201.102(d)(S-90) |
31-Oct |
DPAP |
15-Oct |
DASN(AP) via email to RDAJ&As@navy.mil |
2 |
Bi-Annual |
Compliance report that no senior leader performed multiple roles in major weapon system or major service acquisitions Note: Reported in even numbered years |
NMCARS 5203.170(a) |
30-Dec |
DPAP |
30-Nov |
DASN(AP) via email to RDAPolicy@navy.mil |
3 |
Annual |
Procurement Performance Management Assessment Program (PPMAP) Summary of Relevant Findings from Prior FY PPMAP. |
NMCARS 5201.691-1 |
Not applicable |
Not applicable |
31-Jan |
DASN(AP) via email to RDAJ&As@navy.mil |
4 |
Annual |
Contract Action Report, Data Verification and Validation (V&V) Certification |
NMCARS 5204.604(3) |
15-Dec |
DPAP |
1-Dec |
DASN(AP) via email to RDAJ&As@navy.mil |
5 |
Annual |
Competition Report, including projected competition goal for current year |
FAR 6.502(b)(2) |
31-Jan |
DPAP |
15-Jan |
DASN(AP) via email to RDAPolicy@navy.mil |
6 |
Annual |
Report on Pilot Program for Acquisition of Military-Purpose Nondevelopmental Items |
NMCARS 5212.7102-2 |
31-Oct |
DPAP |
15-Oct |
DASN(AP) via email to RDAJ&As@navy.mil |
7 |
Annual |
Commercial Item Exceptions to Cost/Pricing Data valued $15M or more. |
NMCARS 5215.403-1(c)(3)(B) |
30-Nov |
DPAP |
31-Oct |
DASN(AP) via email to RDAJ&As@navy.mil |
8 |
Annual |
Truth In Negotiation Act (TINA) Waivers valued $15M or more. |
NMCARS 5215.403-1(c)(4)(B) |
30-Nov |
DPAP |
31-Oct |
DASN(AP) via email to RDAJ&As@navy.mil |
# |
PERIOD-ICITY |
REPORT/NOTES |
REFERENCE |
EXTERNAL DUE DATE |
EXTERNAL DUE ORGANIZATION |
DASN(AP) DUE DATE |
SUBMISSION TO |
9 |
Annual |
Report of Contract Data for Multi-Year contracts with Economic Price Adjustment clauses. |
NMCARS 5216.203-4 |
30-Oct |
DPAP |
26-Oct |
ASN(AP) via email to RDAJ&As@navy.mil |
10 |
Annual |
Nondefense Agency Certifications Report |
NMCARS 5217.703(c) |
Within 30 days of the beginning of the fiscal year |
DPAP |
Within 20 days of the beginning of the fiscal year |
DASN(AP) via email to RDAJ&As@navy.mil |
11 |
Annual |
COTS End Items Report for contracts valued at $5M or more (including task orders/ delivery orders) PER ITEM |
NMCARS 5225.7003 |
31-Oct |
DPAP |
15-Oct |
DASN(AP) via email to RDAJ&As@navy.mil |
12 |
Annual |
Cost Accounting Standards Waivers over $15M |
NMCARS 5230.201-5 |
30-Nov |
DPAP |
31-Oct |
DASN(AP) via email to RDAPolicy@navy.mil |
13 |
Annual |
Service Requirements Review Board Action Item Correction POAM |
NMCARS 5237.191(b) |
Not applicable |
Not applicable |
120 days after completion of SRRB |
DASN(AP) via email RDAJ&As@navy.mil |
14 |
Annual |
Service Requirements Review Board Final Analysis |
NMCARS 5237.191(c) |
Not applicable |
Not applicable |
30 days after completion of SRRB |
DASN(AP) via email RDAJ&As@navy.mil |
15 |
Annual |
Offerors responses to provision 252.247-7026 related to Ocean Transportation |
NMCARS 5247.573-3 |
15-Feb |
Directorate of Acquisition, TRANSCOM |
31-Jan |
DASN(AP) via email to RDAJ&As@navy.mil |
16 |
Annual |
Foreign Military Sales over $2M |
Sec 1231 FY2007 NDAA |
31-Mar |
DPAP |
15-Mar |
DASN(AP) via email to RDAJ&As@navy.mil |
17 |
Annual |
Review of Contracts Involving Combat and Security Force Training |
ASN RD&A memo "Acquisition of Contractor-Provided Combat and Security Related Training" dated 25 Nov 2009 |
Not applicable |
Not applicable |
By Request annually |
DASN(AP) via email to RDAJ&As@navy.mil |
PERIOD-ICITY |
REPORT/NOTES |
REFERENCE |
EXTERNAL DUE DATE |
EXTERNAL DUE ORGANIZATION |
DASN(AP) DUE DATE |
SUBMISSION TO | |
18 |
Annual |
FY12 NDAA Sections 841 and 842 Report Note: Requirement legislated to report on Calendar Years 2012-2014 |
DPAP Memo “Reporting Requirements in Sections 841 and 842 of the NDAA for FY12 (Public Law 112-81)” dated May 14, 2012 |
1 Feb |
DPAP |
15 Jan |
DASN(AP) via email to RDAJ&As@navy.mil |
19 |
Annual |
FY12 NDAA Section 846 - Indemnification Agreements - Contingency Contracting |
FY2012 NDAA §846 DPAP Memo "Reporting Requirements in section 846 of the NDAA for FY12 (Public Law 112-81)“dated Dec 13, 2012 |
1-Nov |
DPAP |
20-Oct |
DASN(AP) via email to RDAJ&As@navy.mil |
20 |
Semi-Annual |
Award Fee and Incentive Fee Report |
NMCARS 5216.401(f) |
30 Mar 30 Sep |
DPAP |
1 Mar/1 Sep |
DASN(AP) via email to RDAJ&As@navy.mil |
21 |
Semi-Annual |
Consolidated Undefinitized Contract Actions (UCA) Management Plan Note: DASN(AP) generates (Belton) |
DFARS 217.7405(a)(1) |
30 Apr/31 Oct |
DPAP |
|
|
22 |
Semi-Annual |
Consolidated Undefinitized Contract Actions (UCA) Management Report |
NMCARS 5217.7405(a)(2) |
30 Apr/31 Oct |
DPAP |
15 Apr/15 Oct |
DASN(AP) via email to RDAJ&As@navy.mil |
23 |
Semi-Annual |
DCMA Business Base Input |
NMCARS 5242.1790 |
First week of March/First week of September |
DCMA |
First week of February/First week of August |
DASN(AP) via email to RDAJ&As@navy.mil |
# |
PERIOD-ICITY |
REPORT/NOTES |
REFERENCE |
EXTERNAL DUE DATE |
EXTERNAL DUE ORGANIZATION |
DASN(AP) DUE DATE |
SUBMISSION TO |
24 |
Semi-Annual |
Contract Audit Follow Up (automated system) |
DoD Instruction 7640.02 |
31 Mar/30 Sep |
DCMA |
Due to DCMA not DASN(AP). DASN(AP) is DON liaison to DCMA if questions arise. |
CAFU system in eTools at www.dcma.mil. |
25 |
Semi-Annual |
IUID Report |
DPAP Memo Dec 4, 2007 |
30 Jun/31 Dec |
DPAP |
1 Jun/1 Dec |
DASN(AP) via email to RDAJ&As@navy.mil |
26 |
Semi-Annual |
RFID Compliance Report |
ASN(RD&A) Memo Jun 5, 2009 |
Not applicable |
Not applicable |
1 Jun/1 Dec |
DASN(AP) via email to RDAJ&As@navy.mil |
27 |
Semi-Annual |
eSRS Status Report Note: DASN(AP) will run eSRS Status Report. Field updates/inputs are required to DASN(AP) by Due Date |
DPAP Memo Apr 16, 2009 |
30 Jun/30 Dec |
DPAP |
15 Jun/15 Dec |
DASN(AP) via email to RDAJ&As@navy.mil |
28 |
Quarterly |
Peer Review Forecast |
NMCARS 5201.170 |
31 Mar 30 Jun 30 Sep 31 Dec |
DPAP |
25th of each month NMCARS is monthly. DFARS is quarterly |
DASN(AP) via email to RDAJ&As@navy.mil |
29 |
Quarterly |
Bridge Contract Awards |
NMCARS 5206.303-92 |
Not applicable |
Not applicable |
30 Jan, 30 Apr, 30 Jul, 30 Oct |
DASN(AP) via email to seniorservicesmanage.fct@navy.mil |
30 |
Quarterly |
Report on Period of Performance Waivers |
NMCARS 5217.204(S-90) |
Not applicable |
Not applicable |
No later than the 15th of the month following the end of the qtr |
DASN(AP) via email to seniorservicesmanage.fct@navy.mil |
# |
PERIOD-ICITY |
REPORT/NOTES |
REFERENCE |
EXTERNAL DUE DATE |
EXTERNAL DUE ORGANIZATION |
DASN(AP) DUE DATE |
SUBMISSION TO |
31 |
Quarterly |
V&V Data Verification |
DOD FY 2012 Procurement Data Improvement & Compliance Plan (By DPAP) |
FY12 Schedule: 15 Feb: Q1, 16 May: Q2, 15 Aug: Q3, 3 Dec: Q4 |
DPAP |
30 days from the end of the quarter |
DASN(AP) via email to RDAPolicy@navy.mil |
32 |
Quarterly |
Synchronized Predeployment & Operational Tracker (SPOT) Plus CENTCOM Census Note: SPOT generates an auntomated report for submission. |
USD(AT&L) Memo Policy on the Transition to and Use of an Automated Census for Contractors |
1 Jan, 1 Apr, 1 Jul, 1 Oct |
USD(AT&L) |
|
|
33 |
Monthly |
Department of Energy Order Amounts |
NMCARS 5217.502-2(S-90)(i) |
Monthly - no specified date within the month. |
Deputy Director, DPAP, Contract Policy and International Contracting |
Within two weeks of order issuance |
DASN(AP) via email to RDAJ&As@navy.mil |
34 |
Monthly |
CENTCOM 715-1 Report |
CENTCOM Regulation Number 715-1 of 25 Jan 2013 |
Monthly - no specified date within the month. |
CENTCOM |
|
|
35 |
As needed |
Suspected Violations of the Gratuities Clause |
NMCARS 5203.203 |
Notification - Within 2 days, Report – Within 5 working days |
AGC(AI) and Contracting Officer |
|
|
36 |
As needed |
Lobbying Disclosure Act Violations |
NMCARS 5203.806 |
As occurring |
DPAP |
As occurring |
DASN(AP) via email to RDAJ&As@navy.mil |
# |
PERIOD-ICITY |
REPORT/NOTES |
REFERENCE |
EXTERNAL DUE DATE |
EXTERNAL DUE ORGANIZATION |
DASN(AP) DUE DATE |
SUBMISSION TO |
37 |
As needed |
Contractor Poor Performance |
NMCARS 5209.406-3(d)(S-90) |
Within 5 days after issuance of cure or show cause notice |
Department of the Navy (DON) Acquisition Integrity Office (AIO) |
|
|
38 |
As needed |
Debarment Reports/Suspension Reports |
NMCARS 5209.406-3(4) |
As occurring |
Assistant General Counsel (Acquisition Integrity) |
As occurring |
DASN(AP) via email to RDAJ&As@navy.mil a copy of documentation submitted to AGC(AI) |
39 |
As needed |
Determination for exception to the requirement for Item Unique Identification. Note: D&F executed by: CAE for ACAT I, HCA for all others |
NMCARS 5211.274-2 |
Prior to contract award |
DPAP |
Prior to contract award. |
DASN(AP) via email to RDAJ&As@navy.mil |
40 |
As needed |
Business Case Analysis Part 1 for GWACs, interagency agreements. |
NMCARS 5213.303-2 NMCARS 5217.502-1(c) |
Not applicable |
Not applicable |
Not applicable |
DASN(AP) via email to RDAJ&As@navy.mil |
41 |
As needed |
Truth in Negotiations Act (TINA) waivers >$15M |
NMCARS 5215.403-1(c)(4)(A)(2) |
Not applicable. |
Not applicable |
Prior to waiver approval |
DASN(AP) via email to RDAJ&As@navy.mil |
42 |
As needed |
TINA Waiver Requests in excess of $100M |
NMCARS 5215.403-1(c)(4)(A)(2) |
Not applicable |
Not applicable |
Prior to contract award. |
DASN(AP) via email to RDAPolicy@navy.mil |
43 |
As needed |
NDAA Section 808 Exception Approval Note: Report expires at the end of FY13. |
NMCARS 5216.102 |
Not applicable |
Not applicable |
Prior to contract award or order issuance |
DASN(AP) via email to RDAJ&As@navy.mil |
44 |
As needed |
HCA approved D&F for ACAT I programs using CPAF incentive contract type |
NMCARS 5216.401(d) |
Not applicable |
Not applicable |
Within 15 days of approval by HCA |
DASN(AP) via email to RDAJ&As@navy.mil |
# |
PERIOD-ICITY |
REPORT/NOTES |
REFERENCE |
EXTERNAL DUE DATE |
EXTERNAL DUE ORGANIZATION |
DASN(AP) DUE DATE |
SUBMISSION TO |
45 |
As needed |
HCA approved D&F for non-ACAT I programs valued at $50M or greater using CPAF incentive contract type |
NMCARS 5216.401(d) |
Not applicable |
Not applicable |
Within 30 days of approval by HCA |
DASN(AP) via email to RDAJ&As@navy.mil |
46 |
As needed |
Award Fee D&F (CPAF for an ACAT I program) |
NMCARS 5216.401(d)(3)(i) |
Within 30 days of the end of the quarter |
DPAP |
Within 15 days of approval by HCA |
DASN(AP) via email to RDAJ&As@navy.mil |
47 |
As needed |
Award Fee D&F for any contract $50M or more, including options |
NMCARS 5216.401(d)(3)(ii) |
Not applicable |
Not applicable |
Within 30 days of approval by HCA |
DASN(AP) via email to RDAJ&As@navy.mil |
48 |
As needed |
Submission of Determination and Finding on Single Award IDIQ contracts over $103M. Note: Include the congressional notification document in the DFARS PGI 216.504 prescribed format. |
NMCARS 5216.504(c)(1)(ii)(D)(1) |
Prior to award |
DPAP |
Prior to single solicitation |
DASN(AP) via email to RDAJ&As@navy.mil. |
49 |
As needed |
Determination Approvals >$103M (less stated exceptions) |
NMCARS 5216.504 |
Not applicable |
Not applicable |
Prior to contract award or order issuance |
DASN(AP) via email to RDAJ&As@navy.mil |
50 |
As needed |
Congressional notification for Multi-year contracts |
NMCARS 5217.170 |
Not applicable |
Not applicable |
45 days prior to contract award or order issuance |
DASN(AP) via email to RDAJ&As@navy.mil |
51 |
As needed |
Determination Approval for Multi-year contract for supplies >$500M |
NMCARS 5217.172-90 |
Not applicable |
Not applicable |
Prior to contract award or order issuance |
DASN(AP) via email to RDAJ&As@navy.mil |
# |
PERIOD-ICITY |
REPORT/NOTES |
REFERENCE |
EXTERNAL DUE DATE |
EXTERNAL DUE ORGANIZATION |
DASN(AP) DUE DATE |
SUBMISSION TO |
52 |
As needed |
Investigation reports of labor standard violations for contracts involving construction. Note: DASN(AP) will notify the Administrator, Wage and Hour Division. |
NMCARS 5222.406-8(d) |
As required |
Attorney General of the United States via DASN(AP). |
As identified |
For NAVFAC, submit to NAVFACENGCOMHQ. For all others, submit to DASN(AP) via email to RDAJ&As@navy.mil |
53 |
As needed |
Waiver of Mandatory Arbitrations |
NMCARS 5222.7404 |
As required |
DPAP |
Prior to waiver approval |
DASN(AP) via email to RDAJ&As@navy.mil |
54 |
As needed |
Sudan Waivers |
NMCARS 5225.702-4 |
Allowing sufficient time for review and approval |
OFPP |
Prior to submission to OFPP |
DASN(AP) via email to RDAJ&As@navy.mil |
55 |
As needed |
Iran Waivers |
NMCARS 5225.703-4 |
Allowing sufficient time for review and approval |
OFPP |
Prior to submission to OFPP |
DASN(AP) via email to RDAJ&As@navy.mil |
56 |
As needed |
Waiver of buys from Munitions from Communist Chinese military companies |
NMCARS 5225.770-5 |
15 days prior to award/DPAP |
DPAP |
20 days prior to award |
DASN(AP) via email to RDAJ&As@navy.mil |
57 |
As needed |
Nonimplementation of GAO protest recommendations. Note: SECNAV is authorized to make the waiver determination without power of delegation. |
NMCARS 5233.104(g) |
Prior to final decision not to implement |
Comptroller General |
Prior to final decision not to implement |
DASN(AP) via email to RDAJ&As@navy.mil |
58 |
As needed |
Protests of Acquisitions valued at $1B or more |
NMCARS 5233.170 |
Within 10 days of receipt of the protest |
DPAP |
Within 5 days of receipt of the protest |
DASN(AP) via email to RDAJ&As@navy.mil |
# |
PERIOD-ICITY |
REPORT/NOTES |
REFERENCE |
EXTERNAL DUE DATE |
EXTERNAL DUE ORGANIZATION |
DASN(AP) DUE DATE |
SUBMISSION TO |
59 |
As needed |
Contractor Appeal to ASBCA Litigation Requirements Report |
NMCARS 5233.9002 |
In conjunction with an appeal |
Litigation Division of the Office of General Counsel |
With compilation of Rule 4 documents |
DASN(AP) via email to RDAJ&As@navy.mil |
60 |
As needed |
Direct Purchase of Ocean Transportation Services Note: DFARS reference requires Contracting Officer to forward a report to Commander, MSC for review and forwarding if approved. |
NMCARS 5247.573-1 |
When proposed freight charges are excessive or otherwise unreasonable |
SECNAV |
Not applicable |
DASN(AP) via email to RDAJ&As@navy.mil |
61 |
As needed |
Ocean Transportation Incidental to contract for supplies, services or construction/ direct purchase. Note: DFARS reference requires Contracting Officer to forward a report to Commander, MSC for review and forwarding if approved. |
NMCARS 5247.573-2 |
When proposed freight charges are excessive or otherwise unreasonable |
SECNAV |
Not applicable |
DASN(AP) via email to RDAJ&As@navy.mil |
62 |
As needed |
Termination For Default |
NMCARS 5249.470 |
Within 5 days after issuance of termination or change in termination status |
Department of the Navy (DON) Acquisition Integrity Office (AIO) |
|
|
63 |
As needed |
Contract Termination – Congressional Notification on Significant Contract Terminations |
NMCARS 5249.7001 |
As soon as possible after the decision to terminate is made |
Navy – Chief of Legislative Affairs |
As soon as possible after the decision to terminate is made |
DASN(AP) via email to RDAJ&As@navy.mil. Confirm receipt via phone call. |
# |
PERIOD-ICITY |
REPORT/NOTES |
REFERENCE |
EXTERNAL DUE DATE |
EXTERNAL DUE ORGANIZATION |
DASN(AP) DUE DATE |
SUBMISSION TO |
64 |
Per contract containing services labor hours |
ECMRA Contractor Service Hour Labor Reporting Note: Contractors perform reporting. |
NMCARS 5237.102-90 |
Not applicable |
Not applicable |
No later than October 31 for the preceding fiscal year. |
DON ECMRA Application |