570.402-6 Cost-benefit analysis.
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(a) The cost-benefit analysis must consider all the following:
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(1) The prices of other potentially available properties.
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(2) Relocation costs, including estimated costs for moving, telecommunications, and alterations, amortized over the firm term of the lease.
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(3) Duplication of costs to the Government.
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(4) Other appropriate considerations.
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(b) Establish the prices for other potentially available properties by requesting each prospective offeror to provide an informational quotation for standard space for comparison purposes.
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(1) Adjust the prices quoted for standard space for any special requirements.
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(2) You do not need a formal SFO to obtain the informational quotation. However, you must provide a general description of the Government’s needs.
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(3) If you obtain oral quotations, document the following information, as a minimum:
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(i) Name and address of the firm solicited.
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(ii) Name of the firm’s representative providing the quote.
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(iii) Price(s) quoted.
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(iv) Description of the space and services for which the quote is provided.
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(v) Name of the Government employee soliciting the quotation.
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(vi) Date of the conversation.
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(4) Compare the informational quotations to the present lessor’s price, adjusted to reflect the anticipated price for a succeeding lease.
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