41.205 Separate contracts.
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(a) In the absence of an areawide contract or interagency agreement (see 41.206), agencies shall acquire utility services by separate contract subject to this part, and subject to agency contracting authority.
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(b) If an agency enters into a separate contract, the contracting officer shall document the contract file with the following information:
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(1) The number of available suppliers.
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(2) Any special equipment, service reliability, or facility requirements and related costs.
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(3) The utility supplier’s rates, connection charges, and termination liability.
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(4) Total estimated contract value (including costs in paragraphs(b)(2) and (3) of this subsection).
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(5) Any technical or special contract terms required.
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(6) Any unusual characteristics of services required.
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(7) The utility’s wheeling or transportation policy for utility service.
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(c) If requesting GSA assistance with a separate contract, the requesting agency shall furnish the technical and acquisition data specified in 41.205(b), 41.301, and such other data as GSA may deem necessary.
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(d) A contract exceeding a 1-year period, but not exceeding tenyears (except pursuant to 41.103), may be justified, and is usually required, where any of the following circumstances exist:
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(1) The Government will obtain lower rates, larger discounts, or more favorable terms and conditions of service.
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(2) A proposed connection charge, termination liability, or any other facilities charge to be paid by the Federal Government will be reduced or eliminated;
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(3) The utility service supplier refuses to render the desired service except under a contract exceeding a 1-year period.
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