AFARS PART 19

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AFARS -- Part 19

Small Business Programs

AAC 96-2
July 25, 1997

Subpart 19.2 -- Policies

19.201 -- General Policy.

(b)

(c)

(d) SADBU specialists shall be appointed by the commander of each command or subordinate activity responsible for a contracting office. The commander of each major command shall appoint an Associate Director for SADBU.

19.202-1 -- Encouraging Small Business Participation in Acquisitions.

(a)

Subpart 19.5 -- Set-Asides for Small Business

19.502 -- Setting Aside Acquisitions.

19.502-2 -- Total Set-Asides.

19.502-2-70 -- Total Set-Asides for Small Disadvantaged Business Concerns.

(a)

19.505 -- Rejecting Small Business Administration Recommendations.

(d) Process appeals, on a case-by-case basis, in accordance with instructions from the Director, Office of SADBU. Generally, the contracting officer will be requested to prepare and forward a case file through contracting channels to the Director, Office of SADBU. The SADBU at each level shall review the case. The case file shall include the following:

19.506 -- Withdrawing or Modifying Set-Asides.

(b) If a SBA representative is not assigned or available, the SADBU specialist shall refer disagreements to the specialist's appointing authority.

Subpart 19.6 -- Certificates of Competency and Determinations of Eligibility

19.602 -- Procedures.

19.602-3 -- Resolving Differences Between the Agency and the Small Business Administration.

Subpart 19.7 -- Subcontracting With Small Business, Small Disadvantaged and Woman-Owned Small Business Concerns

19.704 -- Subcontracting Plan Requirements.

(a) It is Army policy that subcontracting plans required by FAR 19.702(a)(1) and (2) have realistic, challenging, achievable and positive percentage and dollar goals for subcontracting with small business (SB) concerns, small disadvantaged business (SDB) concerns, historically black colleges and universities (HBCU) and minority institutions (MI).

19.705 -- Responsibilities of the Contracting Officer Under the Subcontracting Assistance Program.

19.705-4 -- Reviewing the Subcontracting Plan.

(d) Contracting officers shall --

19.708 -- Solicitation Provisions and Contract Clauses.

(b)

Subpart 19.8 -- Contracting with the Small Business Administration (the 8(a) Program)

19.803 -- Selecting Acquisitions for the 8(a) Program.

(a) Associate Directors for SADBU shall respond directly to general search letters from SBA. The Associate Director for SADBU may redelegate this function to the SADBU specialists at subordinate contracting activities.

(b) The contracting officer, in coordination with the SADBU specialist, shall respond to SBA requests for a specific requirement by offering the requirement (see 19.804-2) or by explaining why the requirement is not being offered in accordance with SBA's request.

(c) Where a number of requirements are being offered to SBA for planning purposes, Associate Directors for SADBU or their designated SADBU specialists shall identify the requirements to SBA. Specific individual requirements shall be offered in accordance with 19.804-2(a).

19.804 -- Evaluation, Offering, and Acceptance.

19.804-2 -- Agency offering.

(a) The contracting office shall notify the SBA by letter and furnish a copy to the Associate Director for SADBU. This notification represents a firm commitment to negotiate with the SBA, provided there is no material change in requirements, availability of funds or other factors.

19.808 -- Contract Negotiation.

19.808-1 -- Sole Source.

(a) The contracting activity shall notify the Associate Director for SADBU of the intent to proceed with the acquisition without further regard to the 8(a) procedures. Withdrawal of the 8(a) commitment shall be documented.

(b) When direct negotiation with an 8(a) subcontractor does not proceed satisfactorily, the contracting officer shall ask the SBA to enter negotiations promptly to expedite the award.

19.810 -- SBA appeals.

(b) Process appeals in accordance with 19.505.

19.812 -- Contract Administration.

(c) Early recognition of deficiencies in contract performance and prompt notification to the subcontractor and SBA are of particular importance in the administration of 8(a) contracts. Any indication that the subcontractor requires technical or management assistance shall be promptly reported in writing to the SBA office awarded the contract, and the contract file shall be documented.

19.890 -- Notification of Award.

Immediately after award of any 8(a) contract, the contracting officer shall notify the SADBU specialist in writing of the SBA office to which award was made and the 8(a) firm's name and address, providing a description of the supplies or services, the quantity, dollar value, date of award and contract number. Furnish a copy of the notification to the Associate Director for SADBU.

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