Subpart 4.1 -- Contract Execution
If a contract or modification must be approved by any officer or official of the Army other than the contracting officer, use the clause in FAR 52.204-1, Approval of Contract.
Subpart 4.2 -- Contract Distribution
4.202 -- Agency Distribution Requirements.
(A) Distribution of classified contracts is subject to the provisions of AR 380-5 and to all other current instructions governing the safeguarding, transmittal and disclosure of information affecting the national security of the United States.
(B) Unless distribution is inadvisable for security reasons, distribute a copy of contracts for utility services and communications to GSA/Public Buildings Service, Office of Procurement, Public Utilities Service Division (PPU), Room 7322, GSA Building, 18TH & F Streets NW, Washington DC 20405.
(C) Distribute additional copies of contractual documents as directed in Army publications or by the HCA. Copies may be furnished for official use within the Army prior to distribution of the signed copies, provided they are marked "Advance Copy," and other precautions are taken to avoid premature release of award information and to ensure that improper contractual obligations do not occur.
Subpart 4.6 -- Contract Reporting
4.602 -- Federal Procurement Data System.
(d) Use the procedures in DFARS 204.7202-2 to request a code.
4.670 -- Defense Contract Action Data System (DCADS).
4.670-3 -- Contracting Office Responsibilities.
(a)
(2) Within three working days after the date on which the dollars were actually obligated or deobligated, the contracting activity shall electronically record, edit and correct all Army contracting actions reported on DD Forms 350 and 1057. These transactions shall be edited in accordance with the instructions developed by DoD/WHS/DIOR and the Contract Statistics Office (SFAE-CSA-PPS). See 4.670-7.
(ii) The Army data collection point shall give written notice if the normal reporting due date for September is to be extended for any year.
(3) See 53.204-70(a)(1)(ii) and (iii).
(5) A copy of the submitted DD Form 350 must be included in the contract file; however, contract file copies of DD350 transactions submitted electronically do not require a signature.
(b)
(1) Prepare a DD Form 1057 on an annual basis, not monthly, for Military Advisory Assistance Groups (MAAGS), Missions and Military Groups.
(2) See 4.670-7.
(3) Once a DD Form 1057 is successfully submitted and accepted by the data collection point, no changes may be made to the report. All changes shall be included in the following month's report. If the data collection point returns the DD Form 1057 for correction because of editing errors, a corrected DD Form 1057 may be submitted.
4.670-6 -- Types of DD Form 350 Reports.
(b)(1)
(v) Consolidate by reporting the transactions for each Principal Place of Performance (Block B6A) on a separate DD Form 350 for each of the following Service Codes (Block B12A): S111, S112, S114 and S119. Details of special coding for these transactions are given in Part 53 under the instructions for those blocks requiring special coding.
Transmit all contracting actions for a calendar month to arrive at the Contract Statistics Office by the tenth day of the following month. Unless an exception is granted, all data shall be submitted using automatic data processing equipment (ADPE). Written requests for annual exceptions to electronic submission of data must be submitted so as to be processed and approved by the Contract Statistics Office prior to 1 October of each fiscal year.
Subpart 4.70 -- Uniform Procurement Instrument Identification Numbers
(b) Army contracting activities shall follow the DFARS procedures for numbering all solicitations, contracts and related instruments.
(a) Elements of a number.
(3) Position 9.
(xxvi) Army Materiel Command contracts with Government Owned Contractor Operated (GOCO) plants.