PART 5 -- PUBLICIZING CONTRACT ACTIONS
TABLE OF CONTENTS
5.001 Definitions
SUBPART 5.3 -- SYNOPSIS OF CONTRACT AWARDS
205.303 Announcement of contract awards
SUBPART 5.4 — RELEASE OF INFORMATION
5.403 Request from Members of Congress
5.404 Release of long-range acquisition estimates.
5.404-1 Release procedures
PART 5 -- PUBLICIZING CONTRACT ACTIONS
Face value is the "reporting amount" required by DFARS Subsection 205.303(a)(i). Determine the face value as follows:
● Contractual actions, including modifications (other than those discussed below): Report the contract price excluding unexercised options when it exceeds $5.5M and any subsequent modifications exceeding $5.5M.
● Undefinitized contractual actions: Report the not-to-exceed (NTE) or ceiling price when it exceeds $5.5M. See DFARS 205.303(a)(i)(A) for additional guidance.
● Indefinite delivery, time and material, labor hour, and similar contractual actions: Report the maximum amount (contract ceiling price/NTE) excluding unexercised options of the basic contract when it exceeds $5.5M. Regardless of value, do not report individual orders or modifications up to the maximum amount of the basic contract. After the maximum amount of the basic contract is reached, report any subsequent orders or modifications exceeding $5.5M.
● Indefinite term Communication Service Authorizations (CSAs) processed via the Inquiry/Quote/Order (IQO) process: Report if the Monthly Recurring Charge (MRC) multiplied by the estimated service life plus the Non-Recurring Charge (NRC) exceeds $5.5M.
● Exercising options: Report the option price when it exceeds $5.5M and any subsequent modifications exceeding $5.5M.
● Incrementally funded contractual actions: Report the contract price (not the obligated amount) excluding unexercised options when it exceeds $5.5M. Regardless of value, do not report modifications up to the contract price of the basic contract. After the contract price of the basic contract is reached, report any subsequent modifications exceeding $5.5M. Apply this guidance when incrementally funding orders (order amount) or options exercised (option price), etc.
● Orders against Federal Supply Schedules: Do not report these actions.
SUBPART 5.3 -- SYNOPSIS OF CONTRACT AWARDS
205.303 Announcement of contract awards.
(S-90) For contract actions awarded by a DISA contracting officer, regardless of the customer, the contracting officer shall prepare a Congressional and Press Notification Report (hereinafter referred to as “Report”) when the face value of a contractual action exceeds $5.5M as described under DARS 5.001.
(S-91) For contract actions awarded by another agency but managed/funded by DISA, the Program Manager (PM)/Acquisition Manger (AM) shall prepare a Contract Award Notification (hereinafter referred to as “Notification”) when the face value of a contractual action exceeds $5.5M as described under DARS 5.001.
(S-92) Required format for a “Report.”
CONGRESSIONAL AND PRESS NOTIFICATION REPORT (DD-LA-(AR) 1279)
SOURCE SELECTION INFORMATION - FAR 3.104
(Insert full legal name of contractor), (insert city, state and zip code of contractor’s location), was awarded a (insert face value of this contract action – reference DFARS 205.303(a)(i) and DARS 5.001) (insert contract type(s) – e.g., indefinite delivery/indefinite quantity, letter, firm fixed price, cost plus award fee, not-to-exceed, etc.) (insert type of contract action – i.e., contract or contract modification, etc.) for (insert description of the acquisition) on (insert firm award date). The period of performance is (insert performance period and identify base period and number of options and option periods if options apply). Performance will be at (identify place(s) of performance). The solicitation was issued as a(n) (insert either “full and open competitive action” or “other than full and open competitive action pursuant to 10 U.S.C. 2304(c)(insert appropriate authority)”. (Insert number of solicitations issued or where the solicitation was posted – e.g., DITCO Contracting Opportunities web site) and (insert number of offers received). (Insert name of the contractor and identify their business category – e.g., large, small, small disadvantaged, etc.). The Defense Information Technology Contracting Organization, (insert field office location – e.g., Scott AFB, Illinois, National Capital Region, etc.) is the contracting activity. Contracting point of contact is (insert name and commercial telephone number). (In parentheses, insert contract number and contract modification number, if applicable).
SOURCE SELECTION INFORMATION - FAR 3.104
(S-93) PMs/AMs shall use the same format as above for “Notifications” except that the title of the document should be changed to “Contract Award Notification,” the contracting activity name should be changed to properly reflect the non-DISA contracting activity and the contracting point of contact should be changed to reflect the DISA PM/AM point of contact information.
(S-94) Procedures.
(1) The contracting officer must prepare and submit the Report to the respective HCO. The PM/AM must prepare and submit the Notification to the HCA. The HCA forwards the PM/AM Notification to the DISA Director(D) or Vice Director (DV). The D or DV may elect to notify the Office of the Assistant Secretary of Defense, Networks and Information Integration (OASD NII).
(2) The HCO must review and approve all Reports prior to submission to the DISA Public Affairs Office (PAO) and DISA General Counsel (GC). The HCO will submit the Report (in accordance with the format at DARS 5.303-90(c)) via email concurrently to the DISA PAO (Outlook email address: DISA PAO) and DISA GC (Outlook email address: DISA Gen Counsel). The HCO will also provide a courtesy copy to the HCA via email. Submissions must be made in sufficient time so that the DISA PAO, DISA GC, and HCA receive it at least three workdays before the award date provided in the Report.
(3) To preclude the inadvertent release of the Report prior to the actual award date and to ensure Agency compliance with the FAR 5.303(a) requirement to make the public announcement by 5:00 p.m. Washington, DC time on the day of award, contracting officers must execute contract award on the date provided in the Report.
(4) The DISA PAO shall notify the Office of the Assistant Secretary of Defense (Public Affairs) and DISA GC shall notify Congress. The DISA GC shall coordinate reports of contractual actions with DISA Congressional Affairs before release to Congress to the extent possible.
SUBPART 5.4 -- RELEASE OF INFORMATION
5.403 Request from Members of Congress.
(S-90) DISAI 100-225-1, “Provision of Information to Congress” and the following procedures shall be followed prior to releasing any information to Members of Congress:
(1) Obtain coordination from DISA legal, which shall act as the liaison for and approval for release of information.
(2) Obtain coordination from the DISA Comptroller (CFE) prior to coordination with legal for DWCF financial information. PL6 will obtain coordination from the DISA Comptroller (CFE).
(3) Obtain coordination from DISA Congressional Affairs.
(4) Prepare all releases for the DISA PL HCA’s signature.
(a) The Agency Competition Advocate is authorized to release long-range acquisition estimates (LRAEs).
