AFARS APPENDIX CC

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AFARS -- Appendix CC

[AFARS Revision #23, dated May 16, 2008]


Army Procurement Management Review Program

Part 1 -- Introduction

CC-100 -- Purpose.

This Appendix prescribes policy, responsibilities, and procedures for the Department of the Army (DA) PMR Program.

CC-101 – Mission and Objectives.

The Department of the Army, through the Office of the Deputy Assistant Secretary of the Army (Procurement), shall establish, execute, and provide oversight of a multi-tier PMR program reviewing each contracting activity every two years in order to --

CC-102 -- Applicability.

This Appendix applies to all elements of the Army (including the Corps of Engineers and the National Guard Bureau) having contracting missions (regardless of funding source, type of commodity, or service).

Part 2 -- PMR Policy and Philosophy

CC-200 -- Policy.

The DA, at every level of management, shall review, assess, analyze, and improve contracting operations and management for effectiveness, efficiency and compliance.

CC-201 -- Philosophy.

The PMR Program effects change through continous improvement and verifies compliance with acquisition policies and regulations. The PMR Program provides an interactive framework emphasizing communication, assessment, and assistance throughout the Army. Data collection, analysis, identification of best practices, and other information allow the assessment of the state of Army contracting operations, organization and management, and provide a forum for solution and development of issues..

Part 3 -- Responsibilities

CC-301 -- Assistant Secretary of the Army (Acquisition, Logistics and Technology) (ASA(AL&T)).

The ASA (AL&T) is the Army Acquisition Executive (AAE) and the Senior Procurement Executive (SPE) for the Army, and is responsible for all procurement and contracting functions of the Army to include agency head authority for contracting matters; delegation of contracting authority; designation of contracting activities; promulgating Army contracting policies and procedures (Army Federal Acquisition Regulation Supplement (AFARS)); and procurement management review program activities. This includes initial development, implementation and promulgation of acquisition, procurement and contracting policies, procedures, and good business practices. The ASA(ALT) is responsible for funding and staffing the PMR Program.

CC-302 -- Deputy Assistant Secretary of the Army for Procurement (DASA(P)).

The DASA(P) is the DA proponent for the PMR Program. The DASA (P) is responsible for providing responsive, responsible management and execution of contracting functions Army-wide, and issuing guidance, on a periodic basis, on areas of special interest to the Army senior leadership. This includes providing policy guidance on all contracting operations and contracting support of weapon systems acquisition. The DASA(P) will provide oversight of the organizations, resources, policies and procedures related to the management and execution of Army contracting world-wide; serve as the Army lead for implementation, management, and oversight of acquisition initiatives and excellence; manage the Army’s contracting and acquisition career programs; and ensure competition and all special interest and socio-economic program goals are supported.

CC-303 -- Directorate of Business Operations (SAAL-PB), Office of the DASA(P).

SAAL-PB is responsible for the effective administration and conduct of the PMR Program. To this end, SAAL-PB will --

CC-304 -- Heads of Contracting Activity.

HCAs shall --

Part 4 -- Procedures

CC-400 -- Scheduling.

COR site visits will be conducted on a planned basis, when requested, or when directed by higher authority. At a minimum, PMRs will be conducted on every contracting command/activity (except the National Guard Bureau), to include subordinate contracting offices, regardless of the level, at least once every 24 months. An extension to three years may be granted on a one-time basis when circumstances justify it and provided a written approval of such an extension is obtained from the DASA(P). This approval may not be delegated. The National Guard Bureau review schedule shall be approved biannually by the DASA (P) and may be further delegated.

CC-401 -- Types of Procurement Management Reviews.

The PMR is a multi-tiered program that includes --

CC-402 -- Approach of Procurement Management Reviews.

CC-403 -- Preparation for Procurement Management Reviews.

Procurement organizations will be notified by the ODASA(P) before planned PMR visits. The activity shall provide in advance: metrics, specified statistics, lists of contracts, orientation data (such as vision and mission statements and standard operating procedures), logistical support, and copies of previous review reports and previous corrective action plans. Additionally, the activity may request additional areas of emphasis and assistance during the PMR.

CC-404 -- Results of Procurement Management Reviews.

CC-405 -- Results of Field Procurement Management Review.

OPARCs shall provide to SAAL-PB copies of all PMR reports and associated analyses of subordinate contracting offices not later than the end of August each year.

[AFARS Revision #23, dated May 16, 2008]

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