Subpart 908.8.Acquisition of Printing and Related Supplies
908.802 Policy.
Subpart 908.11.Leasing of Motor Vehicles
908.1102 Presolicitation requirements.
908.1104 Contract clauses.
908.1170 Leasing of fuel-efficient vehicles.
Subpart 908.71.Acquisition of Special Items
908.7100 Scope of subpart.
908.7101 Motor vehicles.
908.7101-1 Scope of section.
908.7101-2 Consolidated acquisition of new vehicles by General Services
Administration.
908.7101-3 Direct acquisition.
908.7101-4 Replacement of motor vehicles.
908.7101-5 Used vehicles.
908.7101-6 Acquisition of fuel-efficient vehicles.
908.7101-7 Government license tags.
908.7102 Aircraft.
908.7103 Office machines.
908.7104 Office furniture and furnishings.
908.7105 Filing cabinets.
908.7106 Security cabinets.
908.7107 Alcohol.
908.7108 Helium.
908.7109 Fuels and packaged petroleum products.
908.7110 Coal.
908.7111 Arms and ammunition.
908.7112 Materials handling equipment replacement standards.
908.7113 Calibration services.
908.7114 Wiretapping and eavesdropping equipment.
908.7115 Forms.
908.7116 Electronic data processing tape.
908.7117 Tabulating machine cards.
908.7118 Rental of post office boxes.
908.7119 Reserved.
908.7120 Reserved.
908.7121 Special materials.
Authority: 42 U.S.C. 7254; 40 U.S.C. 486(c).
Source: 49 FR 11945, Mar. 28, 1984, unless otherwise
noted.
__________________________________________
Subpart 908.8.Acquisition of Printing and Related Supplies
908.802 Policy. (DOE coverage.paragraph (b)).
(b) Inclusion of printing requirements (limited
exceptions are set forth in paragraphs 35-2 through
35-4 of the Government Printing and Binding
Regulations in contracts for supplies and services is
prohibited unless specifically approved by the Director,
Office of Administrative Services, Headquarters.
Contracting officers shall insert the clause at 48 CFR
952.208-70.
[49 FR 11945, Mar. 28, 1984; 49 FR 38949, Oct. 2,
1984; 60 FR 47307, Sept. 12, 1995; 61 FR 41702,
Aug 9, 1996]
Subpart 908.11.Leasing of Motor Vehicles
908.1102 Presolicitation requirements. (DOE coverage.paragraph (a))
(a)(4) Commercial vehicle lease sources may be used only when the General Services Administration (GSA)
has advised that it cannot furnish the vehicle(s)
through the Interagency Motor Pool System and it has
been determined that the vehicle(s) are not available
through the GSA Consolidated Leasing Program.
908.1104 Contract clauses. (DOE coverage.paragraph (e)).
(e) The clause at 48 CFR 952.208-7, Tagging of Leased Vehicles, shall be inserted whenever a
vehicle(s) is to be leased over 60 days, except for those
vehicles exempted by (FPMR) 41 CFR 101-38.6.
908.1170 Leasing of fuel-efficient vehicles.
(a) All sedans and station wagons and certain types of light trucks, as specified by GSA, that are acquired by lease for 60 continuous days or more for official use by DOE or its authorized contractors, are subject to the requirements of the Energy Policy and Conservation Act of 1975 (EPCA), Public Law 94-163 and of Executive Order 12003 and subsequent implementing regulations.
Subpart 908.71.Acquisition of Special Items
908.7100 Scope of subpart.
This subpart sets forth requirements and procedures for
the acquisition of special items by DOE and contractors
authorized to use special sources of supply to the extent
indicated herein.
908.7101 Motor vehicles.
908.7101-1 Scope of section.
Acquisitions by purchase of motor vehicles shall be in
accordance with this section.
908.7101-2 Consolidated acquisition of new vehicles by General Services Administration.
(a) New vehicles shall be procured in accordance with
FPMR 41 CFR 101-25.304, 101-26.501, and 101-
38.13, and DOE-PMR 41 CFR 109-25.304, 109-
38.13, and 109-38.51.
(b) Orders for all motor vehicles shall be submitted on
GSA Form 1781, Motor Vehicle Requisition.Delivery Order.Invoice, in accordance with FPMR 41 CFR 101- 26.501. Requisitions for sedans, station wagons, and
certain light trucks as specified by GSA, should contain
a certification that the acquisition is in conformance
with Pub. L. 94-163, and Executive Order 12003 and
12375 and subsequent implementations.
(c) The schedule of dates for submission of orders is
contained in FPMR 41 CFR 101-26.501-4. The Heads
of Contracting Activities shall consolidate and submit
their requirements for passenger automobiles early in
the fiscal year. Requisitions for sedans, station wagons
and certain types of light trucks shall be submitted
through Headquarters as outlined in 908.7101-6.
Requisitions for all other types of vehicles shall be
submitted directly to GSA.
[49 FR 11945, Mar. 28, 1984; 49 FR 38949, Oct. 2, 1984]
Vehicles may be acquired by DOE activities directly
rather than through GSA when a waiver has been
granted by GSA. A copy of the activity's request to
GSA for a waiver shall be forwarded to the Director,
Office of Property Management, within the
Headquarters procurement organization. In those cases
involving general purpose vehicles where GSA refuses
to grant a waiver and where it is believed that
acquisition through GSA would adversely affect or
otherwise impair the program, authority for direct
acquisition shall be obtained from the above-mentioned
Headquarters official, prior to acquisition. In the
acquisition of special purpose vehicles for use by DOE
and its authorized contractors, the Head of the
Contracting Activity may authorize direct purchases.
The purchase price for sedans and station wagons, shall
not exceed any statutory limitation in effect at the time
the acquisition is made. (See DOE-PMR 41 CFR 109-
38.5102-4).
[49 FR 11945, Mar. 28, 1984; 49 FR 38950, Oct. 2,
1984]
908.7101-4 Replacement of motor vehicles.
(a) The replacement of motor vehicles shall be in
accordance with the replacement standards prescribed
in FPMR 41 CFR 101-38.9 and DOE-PMR 41 CFR
109-38.9.
(b) The Heads of Contracting Activities may arrange to
sell, as exchange sales, used motor vehicles being
replaced and to apply the proceeds to the purchase of
similar new vehicles. However, in the event personnel
are not available to make such sales, or it is in the best
interest of the DOE office, GSA may be requested to
sell the used vehicles.
908.7101-5 Used vehicles.
Normally, DOE does not purchase or authorize
contractors to purchase used vehicles. However, the
Heads of Contracting Activities may authorize the
purchase of used vehicles where justified by special
circumstances; e.g., when new vehicles are in short
supply, the vehicles are to be used for experimental or
test purposes, or the vehicles are acquired from
exchange sale. In accordance with DOE-PMR 41 CFR
109-38.5102, the statutory passenger vehicle allocation
requirements for DOE shall apply to any purchase of
used vehicles except in the case of vehicles to be used
exclusively for experimental or test purposes.
[49 FR 11945, Mar. 28, 1984; 49 FR 38950, Oct. 2, 1984]
(a) All purchases of sedans and station wagons, and
certain types of light trucks as specified by GSA, are
subject to the requirements of the Energy Policy and
Conservation Act of 1975 (EPCA), Pub. L. 94-163,
and of Executive Orders 12003 and 12375 and
subsequent implementing regulations. Accordingly, the
Director of Administration and the Heads of
Contracting Activities will submit annually to the
Director, Office of Property Management, within the
Headquarters procurement organization, for approval, a
forecast of plans for the purchase of such vehicles
during the fiscal year. Such forecast shall be submitted
so as to arrive at Headquarters on or before December
1 of each year. Additionally, the original and 2 copies
of requisitions (GSA form 1781) for purchase of such
vehicles shall also be forwarded to the above official
for review and certification/approval prior to
submission to GSA. All such documentation will be
reviewed by this official and a determination made as to
conformance with applicable annual forecasts and
pertinent public laws and their implementations. (See
DOE-PMR 41 CFR 109-38.13.)
(b) Sedans, station wagons, and light trucks
requisitioned according to an approved forecast, but
not contracted for by GSA until the subsequent fiscal
year, will be included in the acquisition plan for the
miles-per-gallon criteria of the year in which GSA
signs the purchase contract along with the new vehicles
planned for acquisition that year.
[49 FR 11945, Mar. 28, 1984; 49 FR 38950, Oct. 2,
1984]
908.7101-7 Government license tags.
(a) Government license tags shall be procured and
assignments recorded by DOE offices in accordance
with FPMR 41 CFR 101-38.303.
(b) The letter "E" has been designated as the prefix
symbol for all DOE official license tags. Assignments
of specific "blocks" of tag numbers and the
maintenance of tag assignment records, are performed
by the Director, Office of Property Management, within
the Headquarters procurement organization.
Assignments of additional blocks of tag numbers will
be made upon receipt of written requests from field
offices.
(c) Special license tags for security purposes shall be
purchased in accordance with state and local laws,
regulations, and procedures.
(d) In the District of Columbia, official Government
tags shall be obtained from the Department of
Transportation, Motor Vehicles Services Branch,
District of Columbia, for all motor vehicles (except
vehicles exempt for security purposes) based or housed
in the District.
(e) See DOE-PMR 41 CFR 109-38.3 and 109-38.6 for
additional guidance.
[49 FR 11945, Mar. 28, 1984; 49 FR 38950, Oct. 2,
1984]
908.7102 Aircraft.
Acquisition of aircraft shall be in accordance with
DOE-PMR 41 CFR 109-38.5205.
908.7103 Office machines.
Acquisitions of office machines by DOE offices and its
authorized contractors shall be in accordance with
FPMR 41 CFR 101-25.104, 101-25.302, 101-25.302-
3, 101-25.302-4, and 101-25.302-6, and 101-25.403,
and DOE-PMR 41 CFR 109-25.302, 109-25.302-3,
and 109-25.4.
908.7104 Office furniture and furnishings.
Acquisitions of office furniture and furnishings by DOE
offices shall be in accordance with FPMR 41 CFR 101-
25.104, 101-25.302, 101-25.302-1, 101-25.302-5,
101-25.302-7, and 101-25.302-8, 101-25.404 and
101-26.505, and DOE-PMR 41 CFR 109-25.302,
109-25.302-1, and 109-25.350.
908.7105 Filing cabinets.
Acquisitions of filing cabinets shall be in accordance
with FPMR 41 CFR 101-26.308 and 101-25.302-2
and DOE-PMR 41 CFR 109-25.302-2.
[49 FR 11945, Mar. 28, 1984; 49 FR 38950, Oct. 2,
1984]
908.7106 Security cabinets.
(a) Acquisitions of security cabinets shall be in
accordance with FPMR 41 CFR 101-26.507 and the
"prerequisites to ordering" criteria contained in FPMR
41 CFR 101-25.302-2 and DOE-PMR 41 CFR 109-
25.302-2.
(b) Fixed-price prime contractors and lower tier
subcontractors may use GSA acquisition sources for
security cabinets in accordance with FPMR 41 CFR
101-26.407 and FAR 51.
[49 FR 11945, Mar. 28, 1984; 49 FR 38950, Oct. 2,
1984]
908.7107 Alcohol.
(a) This section covers (1) Bureau of Alcohol, Tobacco
and Firearms, (ATF), Treasury Department, alcohol
regulations applicable to DOE, (2) delegations of
authority to submit applications to purchase tax-free
alcohol or specially denatured alcohol, and (3)
purchases of alcohol by DOE or authorized contractors.
To the fullest extent practicable, alcohol for use by
DOE or its cost-type contractors shall be procured on a
tax-free basis.
(b) ATF regulations relating to the acquisition and use
of alcohol free of tax, by Government agencies, are set
forth in 26 CFR 213.141-213.146. Copies of excerpts
from these regulations may be secured from the Bureau
of Alcohol, Tobacco and Firearms, Department of
Treasury, Washington, D.C. 20226. These regulations
shall be followed in the acquisition of alcohol.
(c) ATF Form 1444/1486, "Tax Free Spirits or
Specially Denatured Spirits for Use of United States,"
shall be used for acquisitions of specially denatured
alcohol and ethyl alcohol. Section I of the form is the
application for permission to acquire and Section II is
the permit. If acquisition from more than one
warehouse is desirable, separate applications must be
made for withdrawal from each warehouse. When
permits are no longer required, they should be
forwarded to the Bureau of Alcohol, Tobacco and
Firearms for cancellation. Alcohol procured by use of
the ATF form referred to in this subsection shall be
used exclusively on DOE work.
(d) The Procurement Executive has been authorized to
sign and delegate to others authority to sign
applications under Bureau of Alcohol, Tobacco and
Firearms regulations relating to the acquisition and use
of alcohol free of tax. Specific DOE personnel have
been delegated authority to execute Part I of Form
1444/1486 by letters to the Director, Bureau of
Alcohol, Tobacco and Firearms without power of
redelegation. Copies of such letters have been
furnished to field offices. Only the individuals so
authorized shall execute Section I of these forms.
Requests by field offices for new authorizations or
changes to existing authorizations shall be submitted by
letter to the Procurement Executive.
(e) Applications on the ATF Form 1444/1486 shall be
executed in duplicate by an authorized DOE official
and mailed directly to the address on the application.
Only one permit will be provided to each field
organization. Due to the numerous locations managed by field operations offices, the exact shipping address
need not be shown in block 3 of the form. Shipments,
however, must be addressed to the "Department of
Energy at various locations within the United States".
The ATF will assign the application a permit number
and return it to the requestor. Distribution of certified
copies shall be controlled and each holder of a certified
copy recorded.
(f) Annually, the Bureau of Alcohol, Tobacco and
Firearms publishes printed lists of Distilled Spirits
Plants, Bonded Warehouses and Denaturing Plants
Authorized to Operate. Copies of these lists and
supplies of Form 1444/1486 may be secured by written
request to the Director, Bureau of Alcohol, Tobacco
and Firearms, Special Operations Branch, Washington,
DC 20226.
(g) A signed copy of the permit shall accompany the
original purchase order issued to the plant or
warehouse, where it shall be retained or returned with
the shipment. Subsequent orders shall refer to the
permit on file in the plant or warehouse if it was
retained.
(h) When alcohol is shipped, the shipper prepares the
required form as specified by Bureau of Alcohol,
Tobacco and Firearms regulations and forwards them
to the consignee. Upon receipt of the receiving report
covering the shipment, the officer who signed the
purchase order shall execute the certificate of receipt
and forward it to the appropriate Regional Director,
Bureau of Alcohol, Tobacco and Firearms. The carrier
transporting the alcohol shall also be given a receipt as
specified by Bureau of Alcohol, Tobacco and Firearms
regulations.
(i) Abandoned and forfeited alcohol which has come
into the custody or control of a Federal agency may be
obtained by following the procedure set forth in FPMR
41 CFR 101-48.1.
908.7108 Helium.
(a) Acquisitions of helium by DOE and its authorized
contractors shall be in accordance with this section.
(b) The Helium Act (Pub. L. 86-777, as amended (50
U.S.C. 167(d)) provides that, to the extent that supplies
are readily available, whether in gaseous or liquid form,
DOE shall purchase all major requirements of helium
from the Secretary of Interior, Bureau of Mines, or
from the Bureau of Mines distribution contractors
eligible to sell Bureau of Mines helium to Federal
agencies and their users in accordance with 30 CFR
Part 602.
(c)(1) Purchases may be made directly from the Bureau
of Mines by forwarding a purchase order in duplicate
to: Bureau of Mines, Division of Helium Operations,
1100 South Fillmore Street, Amarillo, Texas 79101.
(2) Purchases may be made from those commercial
firms listed in the Bureau of Mines as eligible to sell
helium to Federal users.
(i) The purchase document shall contain the following
statement: "Helium furnished under this contract shall
be Bureau of Mines Helium."
(ii) A copy of each acquisition document shall be
furnished to the address in paragraph (c)(1) of this
section.
908.7109 Fuels and packaged petroleum products.
Acquisitions of fuel and packaged petroleum products
by DOE offices shall be in accordance with FPMR 41
CFR 101-26.602. When contractors are authorized,
consistent with 951, to acquire such products from
Defense sources, they shall do so in accordance with
FPMR 41 CFR 101-26.602.
908.7110 Coal.
DOE offices and authorized contractors may participate
in the Defense Fuel Supply Center (DFSC) coal
contracting program for carload or larger lots. If
participation is desired, estimates shall be submitted to
DFSC in accordance with FPMR 41 CFR 101-26.602.
908.7111 Arms and ammunition.
Pursuant to 10 U.S.C. 4655, the Secretary of the Army
is authorized to furnish arms, suitable accouterments
for use therewith, and ammunition for the protection of
public money and property.
(a) The Department of the Army has granted clearance
for Federal agencies to procure, without further
reference to or clearance from that Department, all
arms and ammunition of types which are not peculiar to
the military services, and which are readily procurable
in the civilian market.
(b) Acquisition of arms and ammunition readily
procurable in the civilian market shall be made in
accordance with regular acquisition procedures.
(c) Acquisition of arms and ammunition which are
peculiar to the military services shall be made by
submission of order form to the Commanding General,
Headquarters, U.S. Army Material Development and Readiness Command, 5001 Eisenhower Avenue,
Alexandria, VA 22333.
[49 FR 11945, Mar. 28, 1984, as amended at 49 FR
38950, Oct. 2, 1984]
908.7112 Materials handling equipment replacement standards.
Materials handling equipment shall be purchased for
replacement purposes in accordance with the standards
in FPMR 41 CFR 101-25.405 and DOE-PMR 41 CFR
109-25.4. The Heads of Contracting Activities are
authorized to replace an item earlier than the date
specified in such standards under unusual
circumstances. A written justification shall be placed
in the purchase file.
908.7113 Calibration services.
Orders for calibration services may be placed with the
National Bureau of Standards, Washington, D.C.
20234, by either DOE acquisition offices or its
authorized contractors. Copies of the letters
authorizing contractors to order calibration services on
behalf of DOE shall be sent to the Bureau of Standards,
Attention: "Administrative Services Division."
908.7114 Wiretapping and eavesdropping equipment.
Acquisition by DOE offices and contractors of devices
primarily designed to be used surreptitiously to
overhear or record conversations is prohibited.
908.7115 Forms.
(a) DOE forms shall be obtained by DOE offices in
accordance with the DOE Order 1322.2 (See current
version). Cost-type contractors shall obtain DOE
forms through the DOE contracting officer.
(b) Standard, optional, and certain other agency forms
as listed in the GSA Supply Catalog will be obtained by
DOE offices in accordance with FPMR 41 CFR 101-
26.302.
(c) Marginally punched continuous forms shall be
obtained in accordance with FPMR 41 CFR 101-
26.703.
908.7116 Electronic data processing tape.
(a) Acquisitions of electronic data processing tape by DOE offices shall be in accordance with FPMR 41 CFR 101-26.508.
908.7117 Tabulating machine cards.
DOE offices shall acquire tabulating machine cards in
accordance with FPMR 41 CFR 101-26.509.
908.7118 Rental of post office boxes.
DOE offices and authorized contractors may rent post
office boxes on an annual basis, or for shorter periods
by quarters, where necessary. Payments for annual
rentals are to be made in advance at the beginning of
the fiscal year, and for periods of less than a year, either
in advance for the whole period or at the beginning of
each quarter in which the box is to be used.
908.7119 [Reserved]
908.7120 [Reserved]
908.7121 Special materials.
This section covers the purchase of materials peculiar
to the DOE program. While purchases of these
materials are unclassified, the specific quantities,
destination or use may be classified. See appropriate
sections of the Classification Guide. Contracting
activities shall require authorized contractors to obtain
the special materials identified in the following
subsections in accordance with the procedures stated
therein.
(a) Heavy water. The Senior Program Official or designee controls the acquisition and production of
heavy water for a given program. Request for orders
shall be placed directly with the cognizant Senior
Program Official or designee.
(b) Precious metals. The DOE Oak Ridge Operations Office is responsible for maintaining the DOE supply
of precious metals. These metals are platinum,
palladium, iridium, osmium, rhodium, ruthenium, gold
and silver. The DOE Oak Ridge Operations Office has
assigned management of these metals to Martin
Marrietta Energy Systems, Inc., MS8207, P.O. Box
2009, Oak Ridge, Tn. 37831. DOE offices and
authorized contractors shall coordinate with the
operating contractor regarding the availability of the above metals prior to the purchase of these metals on
the open market.
(c) Lithium. Lithium is available at no cost other than normal packing, handling, and shipping charges from
Oak Ridge. The excess quantities at Oak Ridge are to
be considered as the first source of supply prior to
procurement of lithium compounds from any other
source.
[54 FR 27646, June 30, 1989; 62 FR 2310, Jan. 16,
1997]