Sec.
945.000 Scope of part.
Subpart 945.1.General
945.101 Definitions.
945.102-70 Reporting of contractor-held property.
945.102-71 Maintenance of records.
Subpart 945.3.Providing Government Property to Contractors
945.303-1 Policy.
Subpart 945.4.Contractor Use and Rental of Government Property
945.407 Non-Government use of plant equipment.
Subpart 945.5.Management of Government Property in the Possession of Contractors
945.505-11 Records of transportation and installation costs of plant equipment.
945.506 Identification.
945.570-2 Acquisition of motor vehicles.
945.570-7 Disposition of motor vehicles.
945.570-8 Reporting motor vehicle data.
Subpart 945.6.Reporting, Redistribution, and Disposal of Contractor Inventory
945.601 Definitions.
945.603 Disposal methods.
945.603-70 Plant clearance function.
945.603-71 Disposal of radioactively contaminated personal property.
945.607-2 Recovering precious metals.
945.608-2 Standard screening.
945.608-3 Agency screening.
945.608-4 Limited screening.
945.608-5 Special items screening.
945.608-6 Waiver of screening requirements.
945.610-4 Contractor inventory in foreign countries.
Authority: 42 U.S.C. 7254; 40 U.S.C. 486(c).
Source: 49 FR 12032, Mar. 28, 1984, unless otherwise
noted.
__________________________________________
This part and FAR Part 45 are not applicable to the management of property by operating and management
contractors. In addition, the policies and procedures
contained in FAR Part 45 governing the management,
control, reporting, and disposal of special test
equipment and special tooling are not followed by the
DOE.
Subpart 945.1.General
945.101 Definitions.
Personal property, as used in this part, means property of any kind or interest therein, except real property;
records of the Federal Government; and nuclear and
special source materials, atomic weapons, and
by-product materials.
Capital equipment, as used in this part, means personal property items having a unit acquisition cost of $5,000
or more and an anticipated service life in excess of two
years, regardless of type of funding, and having the
potential for maintaining their integrity as capital items;
i.e., not expendable due to use.
[54 FR 27647, June 30, 1989]
945.102-70 Reporting of contractor-held property.
Within 30 days after the end of each fiscal year, the
Head of the Contracting Activity shall report the
following information to the Office of Property
Management, within the Headquarters procurement
organization:
(a) Name and address of each contractor with DOE
property in their possession, or in the possession of
their subcontractors (do not include grantees,
cooperative agreements, interagency agreements, or
agreements with state or local governments).
(b) Contract number of each DOE contract with
Government property.
(c) Date contractor's property management system was approved and by whom (DOE office, Defense Contract Management Command, or the Office of Naval Research).
(e) Total dollar value of DOE property as reported on
last semiannual asset report (including date of report),
for each DOE contract administered by the contracting
activity.
945.102-71 Maintenance of records.
The contracting activity shall maintain records of
approvals and reviews of contractors' property
management systems, the dollar value of DOE property
as reported on the most recent semiannual financial
report, and records on property administration
delegations to other Government agencies.
Subpart 945.3.Providing Government Property to Contractors
945.303-1 Policy.
The DOE has established specific policies concerning
special nuclear material requirements needed under
DOE contracts for fabricating end items using special
nuclear material, and for conversion or scrap recovery
of special nuclear material. Special nuclear material means uranium enriched in the isotopes U233 or U235,
and/or plutonium, other than PU238. The policies to be
followed are:
(a) Special nuclear material will be furnished by the
DOE for fixed-price contracts and subcontracts, at any
tier, which call for the production of special nuclear
products, including fabrication and conversion, for
Government use. (The contractor or subcontractor must
have the appropriate license or licenses to receive the
special nuclear material. The Nuclear Regulatory
Commission is the licensing agency.)
(b) Contracts and subcontracts for fabrication of end
items using special nuclear material generally shall be
of the fixed-price type. Cost-type contracts or
subcontracts for fabrication shall be used only with the
approval of the Head of the Contracting Activity. This
approval authority shall not be further delegated.
(c) Contracts and subcontracts for conversion or scrap
recovery of special nuclear material shall be of a
fixed-price type, except as otherwise approved by the
Head of the Contracting Activity.
Subpart 945.4.Contractor Use and Rental of Government Property
945.407 Non-Government use of plant equipment.
The type of plant equipment and dollar threshold for
non-Government use of DOE plant equipment will be
determined by the Head of the Contracting Activity
which awarded the contract. Approval of the Head of
the Contracting Activity is required to authorize
non-Government use exceeding 25% of operational
use.
Subpart 945.5.Management of Government Property in the Possession of
Contractors
945.505-11 Records of transportation and installation costs of plant equipment.
The requirements of FAR 45.505-11 apply to plant
equipment having a unit cost of $1,000 or more.
945.506 Identification.
The requirements of FAR 45.506 apply to Government
property having a unit cost of $1,000 or more.
945.570-2 Acquisition of motor vehicles.
(a) The GSA Interagency Fleet Management System
(GSA-IFMS) is the first source of supply for providing
motor vehicles to contractors; however ,contracting
officer approval is required for contractors to utilize
this service.
(b) Prior approval of GSA must be obtained before.
(1) Fixed-price contractors can use the GSA-IFMS;
(2) DOE-owned motor vehicles can be furnished to any
contractor in an area served by a GSA-IFMS; and
(3) A contractor can commercially lease a motor
vehicle for more than 60 days.
(c) GSA has the responsibility for acquisition of motor
vehicles for Government agencies. All requisitions
(GSA Form 1781) shall be processed in accordance
with 41 CFR 101-26.501.
(d) Contractors shall submit all motor vehicle
requirements to the contracting officer for approval.
(e) The acquisition of sedans and station wagons is
limited to small, subcompact, and compact vehicles
which meet Government fuel economy standards. The
acquisition of light trucks is limited to those vehicles
which meet the current fuel economy standards set by
Executive Orders 12003 and 12375.
(f) Cost reimbursement contractors may be authorized
by the contracting officer to utilize GSA Federal
Supply Schedule 751, Motor Vehicle Rental, for short
term rentals not to exceed 60 days, and are required to
utilize available GSA consolidated leasing programs
for long term (60 continuous days or longer)
commercial leasing of passenger vehicles and light
trucks.
(g) The Office of Property Management, within the
Headquarters procurement organization shall certify all
requisitions prior to submittal to GSA for the
following:
(1) The acquisition of sedans and station wagons.
(2) The lease (60 continuous days or longer) of any
passenger automobile.
(3) The acquisition or lease (60 continuous days or
longer) of light trucks less than 8,500 GVWR.
(h) Purchase requisitions for other motor vehicles may
be submitted directly to GSA when approved by the
contracting officer.
(i) Contractors shall thoroughly examine motor
vehicles acquired under a GSA contract for defects.
Any defect shall be reported promptly to GSA, and
repairs shall be made under terms of the warranty.
945.570-7 Disposition of motor vehicles.
(a) The contractor shall dispose of DOE-owned motor
vehicles as directed by the contracting officer.
(b) DOE-owned motor vehicles may be disposed of as
exchange/sale items when directed by the contracting
officer; however, a designated DOE official must
execute the Title Transfer forms.
945.570-8 Reporting motor vehicle data.
(a) Contractors conducting motor vehicle operations
shall forward annually (on or before December 1) to
the contracting officer their plan for acquisition of
motor vehicles for the next fiscal year for review,
approval and submittal to DOE Headquarters. This
plan shall conform to the fuel efficiency standards for
motor vehicles for the applicable fiscal year, as established by Executive Orders 12003 and 12375 and
as implemented by GSA and current DOE directives.
Additional guidance for the preparation of the plan will
be issued by the contracting officer, as required.
(b) Contractors operating DOE-owned and/or
commercially leased (for 60 continuous days or longer)
motor vehicles shall prepare and submit the following
annual year-end reports to the contracting officer:
(1) DOE Report of Motor Vehicle Data (passenger
vehicles).
(2) DOE Report of Truck Data.
[49 FR 12032, Mar. 28, 1984; 49 FR 38951, Oct. 2,
1984]
Subpart 945.6.Reporting, Redistribution, and Disposal of Contractor Inventory
945.601 Definitions.
Personal property (See 945.101).
945.603 Disposal methods.
945.603-70 Plant clearance function.
If the plant clearance function has not been formally
delegated to another Federal agency, the contracting
officer shall assume all responsibilities of the plant
clearance officer identified in FAR Subpart 45.6.
945.603-71 Disposal of radioactively contaminated personal property.
Special procedures regarding the disposal of
radioactively contaminated property may be found at 41
CFR 109-45.50.
945.607-2 Recovering precious metals.
(b) Contractors generating contractor inventory containing precious metals shall identify and promptly report such items to the contracting officer for review, approval and reporting to the DOE precious metals pool. This includes all precious metals in any form, including shapes, scrap or radioactively contaminated, except for silver. Only high grade nonradioactively contaminated silver should be reported to the precious metals pool. The Oak Ridge Operations Office is responsible for maintaining the DOE pool. Precious metals scrap will be reported to the DOE precious metals pool, operated by Martin Marietta Energy
Systems, P.O. Box 2009, M.S. 8207, Oak Ridge, TN.
37831.
[54 FR 27648, June 30, 1989]
945.608-2 Standard screening.
(b)(1) Prior to reporting excess property to GSA, all
reportable property, as identified in Federal Property
Management Regulations 41 CFR 101-43.4801, shall
be reported to the contracting office. The contracting
office shall transmit this information via terminal
processing or hard copy to DOE Headquarters for
centralized screening in the DOE Reportable Excess
Automated Property System (REAPS). Agency
screening will begin when the item is first included in
the REAPS monthly catalog and will end upon the
issuance of the following monthly catalog.
(i) REAPS requires the inclusion of a five character
address code which identifies the reporting contractor.
The address code will be assigned by DOE
Headquarters upon receipt of a completed Address
Notification form for the contractor or DOE office
reporting the property as excess.
(ii) Excess screening documents and Address
Notification forms shall be submitted to the Office of
Contractor Management and Administration, within the
Headquarters procurement organization.
[49 FR 12032, Mar. 28, 1984; 49 FR 38951, Oct. 2,
1984; 62 FR 2310, Jan. 16, 1997]
945.608-3 Agency screening.
Items shall be reported to the contracting office and
should be screened informally within the contracting
office's complex of contractors and with other known
users of the property at other DOE locations.
945.608-4 Limited screening.
(a) Prior to reporting to GSA, all nonreportable
property, excluding scrap and salvage, shall be
reported to the contracting office for a 15 day informal
screening within the contracting office's complex of
contractors and other appropriate DOE field locations.
945.608-5 Special items screening.
Prior to reporting to GSA, that property in FAR
45.608-5 (a), (b), and (d) shall be reported and
screened within DOE in accordance with 945.608-2
and 945.608-3.
(c) Printing equipment. All printing equipment excess to requirements shall be reported to the Office of
Administrative Services, Headquarters.
945.608-6 Waiver of screening requirements.
(a) The Director of the Office of Property Management,
within the Headquarters procurement organization is
the designee who may authorize exceptions from
screening requirements in accordance with the
provisions of FAR 45.608-6.
(b) A request to the Director of the Office of Property
Management, within the Headquarters procurement
organization for the waiver of screening requirements
must be submitted by the HCA with a justification
setting forth the compelling circumstances warranting
the exception.
[54 FR 27648, June 30, 1989]
945.610-4 Contractor inventory in foreign countries.
Contractor inventory located in foreign countries will
be utilized and disposed of in accordance with
DOE-PMR 41 CFR 109-43.5, and 45.51.
[49 FR 12032, Mar. 28, 1984; 49 FR 38951, Oct. 2, 1984]