PART 1813
SIMPLIFIED ACQUISITION PROCEDURES
TABLE OF CONTENTS
1813.000 Scope of part.
SUBPART 1813.1 GENERAL
1813.103 Policy.
1813.106-2 Purchases exceeding the micro-purchase threshold.
SUBPART 1813.2 BLANKET PURCHASE AGREEMENTS
1813.202 Establishment of blanket purchase agreements (BPAs).
SUBPART 1813.5 PURCHASE ORDERS
1813.501 General.
1813.501-70 Purchase orders under section 8(a) of the Small Business Act.
1813.505 Purchase order and related forms.
SUBPART 1813.70 GOVERNMENTWIDE COMMERCIAL PURCHASE CARD
1813.7000 General.
1813.7001 Cardholders.
1813.7002 Purchase card documentation.
1813.7003 Approving official.
1813.7004 Program officials.
PART 1813
SIMPLIFIED ACQUISITION PROCEDURES
1813.000 Scope of part.
FAR Part 13 and 1813 do not apply to NASA Research Announcements and Announcements of Opportunity. These acquisitions shall be conducted in accordance with the procedures in 1835.016-70 and 1872, respectively.
1813.103 Policy.
(e) Except for purchases authorized by 1813.103(f), the Governmentwide commercial purchase card may be used for purchases of $25,000 or less. Purchases above the micro-purchase threshold shall comply with all applicable statutory and regulatory requirements, including the following:
(i) Small business set-aside (see FAR 13.105).
(ii) Representations and certifications. The applicable items from the provision at FAR 52.212-3, Offeror representations and Certifications--Commercial Items shall be obtained for commercial or noncommercial purchases. This information may be obtained orally from vendors.
(iii) Maximum practicable competition (see FAR 13.106-2(a)(3)).
(iv) Implementation of the applicable contract clauses. This requirement may be satisfied by forwarding a completed SF 1449, appropriately modified to reflect purchase card terms, to the awardee after placing the order via the card, provided that the awardee must be notified of, and agree to, the applicability of the SF 1449 clauses when the order is placed.
(f) For purchases up to the simplified acquisition threshold, the Governmentwide commercial purchase card may be used to order and pay for purchases under FAR Part 8 procedures and under the contracts listed in FAR 13.103(f).
(j) Fixed-price purchase orders shall be used for all awards made under simplified acquisition procedures except as provided under the unpriced purchase order method in FAR 13.502.
1813.106-2 Purchases exceeding the micro-purchase threshold.
(d)(2) For purchases up to $50,000, documentation shall be limited to a brief notation in the file indicating the rationale for selecting other than the lowest priced offer.
Subpart 1813.2--Blanket Purchase Agreements
1813.202 Establishment of blanket purchase agreements (BPAs).
(e)(1)(v) Non-GS-1102 or -1105 personnel shall not be authorized to place individual orders under a BPA in an amount greater than $5,000.
1813.501 General.
(a) See 1813.103(j).
1813.501-70 Purchase orders under section 8(a) of the Small Business Act.
Fixed-price purchase orders made using simplified acquisition procedures are authorized for 8(a) acquisitions under the simplified acquisition threshold.
1813.505 Purchase order and related forms.
(a)(2) Installations may use locally prescribed forms.
(3) Installations may use locally prescribed forms.
(b)(1)(i) The SF 44 may be used for purchases of aviation fuel and oil of $10,000 or less.
Subpart 1813.70--Governmentwide Commercial Purchase Card
1813.7000 General.
The General Services Administration (GSA) manages the Governmentwide commercial purchase card program. Purchases made with the card shall comply with the instructions and procedures issued by GSA as well as the applicable parts of the FAR and the NFS. Centers shall establish and maintain the administrative procedures and management controls required by GSA.
1813.7001 Cardholders.
(a) The procurement officer shall designate individual cardholders in accordance with center procedures, subject to the following limitations:
(1) Cardholders for purchases greater than $2,500 shall be contracting officers appointed in accordance with FAR 1.6 and 1801.603.
(2) Personnel other than contracting officers may be designated as cardholders for purchases of $2,500 or less provided they complete training adequate to ensure appropriate use of the purchase card.
(b) The procurement officer's designation shall be in writing and shall specify the scope of the cardholder's authority.
1813.7002 Purchase card documentation.
Documentation of purchases shall be minimized. For transactions below the micro-purchase threshold, the card holder shall maintain a brief log of purchases and a file of monthly purchase card statements indicating whether item receipt has occurred. For purchases above the micro-purchase threshold, see 1813.106-2(d)(2).
1813.7003 Approving official.
The approving official is the individual who reviews and approves a cardholder's monthly statement of purchases. The approving official shall be the cardholder's immediate or higher level supervisor; in no case shall cardholders approve their own purchases. Unless center procedures otherwise provide for their designation, the procurement officer shall designate approving officials.
1813.7004 Program officials.
(a) The Headquarters Office of Procurement (Code HC) is the agency program coordinator.
(b) The procurement officer shall identify the center program coordinator and the center billing office point of contract, and provide their names to the agency program coordinator.