PART 617 - SPECIAL CONTRACTING METHODS
Subpart 617.1 - Multiyear Contracting
(b) The Procurement Executive is the agency head for the purpose of FAR 17.104(b).
(d) Every multiyear contract shall comply with FAR 17.104(c), unless an exception is approved through the budget process in coordination with the cognizant financial management office/comptroller.
• Congressional notification.
(a) The Procurement Executive is the agency head for the purposes of FAR 17.108(a).
"Evaluated option" means an option that is evaluated for award purposes by adding the total price for the option(s) to the total price for the basic requirement.
"Priced option" means an option where the amount for the option is specified in or is reasonably determinable from the terms of the basic contract, as described in FAR 17.207(f)(1) through (5).
"Unevaluated option" means an option that is not included in the evaluation for award purposes.
"Unpriced option" means an option where the prices for the option quantities or performance periods are not specified in the contract at the time of award and the option prices are negotiated at the time the option is exercised.
(e) The Procurement Executive shall approve any solicitations or contracts which exceed the five (5) year maximum length for supplies or services. The Procurement Executive may delegate this approval authority to individuals within the Office of the Procurement Executive.
Subpart 617.5 - Interagency Acquisitions Under the Economy Act
This subpart establishes Department policy and procedures for the development, documentation, and administration of interagency acquisition agreements under the Economy Act (31 U.S.C. 1535, et seq. ).
"Interagency acquisition agreement (IAA)" means a written transaction under which a Federal agency obtains personal property, real property, or services from another Federal agency. IAAs usually involve a transfer of funds between the two Federal agencies. An Economy Act interagency acquisition agreement (EAIAA) is one type of interagency acquisition agreement.
"Requesting agency" means the Federal agency obtaining personal property, real property, or services from another Federal agency through an IAA.
"Servicing agency" means the Federal agency providing personal property, real property, or services to another Federal agency through an IAA. The servicing agency can meet the requesting agency's needs directly or through issuance of a contract, grant, or cooperative agreement.
(a) Policy. (1) It is the Department's policy to use Economy Act IAAs (EAIAAs) in a manner that promotes Department missions, programs, and responsibilities, is consistent with statutory and regulatory requirements, and conforms to relevant financial management standards.
(i) Funds transferred under an EAIAA may not exceed the period of availability of the source appropriation, unless the servicing agency subsequently has incurred valid obligations under the EAIAA.
(ii) Any assets acquired with the transferred funds are in the custody of the servicing agency until such time as the EAIAA has expired. Disposition of any such assets shall be in accordance with the terms of the EAIAA.
(2) An Economy Act IAA (EAIAA) shall be used when:
(i) The EAIAA is identified and planned by the program office with sufficient time to permit orderly completion of reviews and supporting documentation;
(ii) The EAIAA, regardless of whether the Department is the requesting or servicing agency, also is identified and planned in accordance with the Department's acquisition planning cycles;
(iii) Any EAIAA requiring a commitment of Department resources, regardless of whether the Department is the requesting or servicing agency, is identified and planned in accordance with the Department's program planning and budget cycles;
(iv) Any EAIAA including a transfer of funds into the Department is cleared by the budget office of the program office, in consultation with the Bureau of Resource Management (RM); and
(v) Any EAIAA affecting Department employment or ceiling positions is cleared by the personnel office of the program office, in consultation with the Bureau of Resource Management (RM) and the Bureau of Human Resources (HR).
(b) Scope. The following transactions do not fall within the scope of this subpart: