PART 607 - ACQUISITION PLANNING
PART 607 - ACQUISITION PLANNING
Subpart 607.1 - Acquisition Plans
It is the Department's policy that every acquisition be conducted and the contract file documented in conformance with the requirements for acquisition planning pursuant to FAR Part 7.
607.103 Agency-head responsibilities.
The Procurement Executive is the agency head's designee for the purposes of FAR 7.103.
(d) Domestic requirements offices must develop a formal, written acquisition plan for all acquisitions exceeding $5 million. This includes base period plus all option years. The plan shall address the content requirements of FAR 7.105. Overseas posts are not required to prepare a written acquisition plan if the contracting officer has completed the Contract Milestone Checklist at Exhibit 3-7 of the Overseas Contracting and Simplified Acquisition Guidebook.
607.103-70 State First policy for acquisition.
(a) Policy. In accordance with a May 10, 2002, memorandum signed by the Under Secretary of State for Management, domestic bureaus and offices must first use the services of A/LM/AQM or other appropriate DOS contracting activity before transferring funds to another agency to conduct an acquisition. This policy applies across the board, regardless of the statutory or regulatory authority to transfer funds to other agencies for acquisition purposes. It includes transfers under the Economy Act, the Clinger-Cohen Act, and any other legal authority. It also includes funds deposited with another agency for subsequent use, where no immediate need has been identified.
(b) Request for waiver. Domestic bureaus or offices may only transfer funds to another agency for acquisition services after obtaining a waiver of the State First policy from their acquisition office, normally A/LM/AQM. The request for waiver shall be in the form of a memo or e-mail to the Director of A/LM/AQM, or his/her designee. The request shall address the following:
(1) Identification of the agency proposed to provide acquisition services, including contact name, address, and telephone number;
(2) Description of the requirement and acquisition services to be provided by the other agency;
(3) Estimated total dollar value, including option years;
(4) Duration of requirement, including option years;
(5) Reason for using another agency for the acquisition; and
(6) Amount of surcharge that would be applied by the proposed servicing agency.
(c) Response to request. A/LM/AQM shall review each request on a case-by-case basis jointly with A/OPE and respond promptly to the requesting bureau or office. The response shall include the rationale for A/LM/AQM’s decision either to do the work in-house or to authorize use of another agency.
(1) If A/LM/AQM approves the request, A/LM/AQM shall instruct the requesting bureau or office to prepare an Interagency Agreement (IAA) in accordance with DOSAR 617.5. The requesting bureau or office shall obtain the necessary clearances and authorizations to make the IAA effective in both the Department and the other agency.
(2) If A/LM/AQM disapproves the request, A/LM/AQM shall instruct the requesting bureau or office to forward a procurement request to the appropriate contracting officer for action and shall work with the bureau or office to develop an acquisition plan.
(d) Blanket waivers. In reviewing a particular case, A/LM/AQM may determine that the sort of acquisition involved will not require future review and may grant a blanket waiver for future instances where the same item is involved, such as IAAs with the Department of Defense for ammunition.
A/OPE is responsible for establishing and maintaining internal procedures to implement the Department's advance acquisition planning system.
Subpart 607.3 - Contractor Versus Government Performance
(b) Changes in the Federal pay raise assumptions and inflation factors used for computing the Government's in-house personnel and non-pay cost increases shall be transmitted by Procurement Information Bulletins issued by the Procurement Executive.
Subpart 607.5 - Inherently Governmental Functions
(e) Requirements offices shall provide to the contracting officer a written determination that none of the functions to be performed are inherently governmental. This determination shall be included with the procurement request package, which is transmitted to the contracting officer to initiate an action. The contracting officer shall obtain review from the Assistant Legal Adviser for Buildings and Acquisitions (L/BA) of any request package that the contracting officer determines raises substantial questions as to the performance of inherently Governmental functions. Disagreements regarding the determination shall be resolved by the head of the contracting