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DFARS PGI 204_70



(Revised September 9, 2013)

PGI 204.70—UNIFORM PROCUREMENT INSTRUMENT IDENTIFICATION NUMBERS

PGI 204.7001 Policy.

PGI 204.7005 Order code monitors.

(OUSD(AT&L) DPAP/PDI), 3060 Defense Pentagon, Washington, DC 20301-3060 or email at osd.pentagon.ousd-atl.mbx.call-order-codes@mail.mil .

http://www.acq.osd.mil/dpap/dars/order_code_assignments.html.

PGI 204.7006 Cross reference to Federal Procurement Data System.

DPAP policy letter dated July 8, 2010, subject: Contract Indexing Standard (viewable here) provides detailed guidance and a matrix on mapping PII and supplementary PII numbers stored in the Electronic Document Access system to data elements reported in the Federal Procurement Data System. The attachment for this DPAP policy is provided in the following matrices, which should be used as a cross reference between terms in the DFARS and the Federal Procurement Data System.

ELEMENTS NEEDED TO IDENTIFY A DEPARTMENT OF DEFENSE PROCUREMENT ACTION

Procurement Instrument Action Type

 

Required as shown below to uniquely identify the action.

Reference Procurement Instrument (Reference Use Only)

Procurement Instrument Identification Number (aka Contract

Number)

Order

Number

Modification Number

BPA or Order under a Schedule or other non-DoD Instrument

E

A

 

 

Order against a BPA under a Schedule

E

A

B

 

DoD Stand Alone Contract, Purchase Order, BOA, BPA or other instrument

 

A

 

 

Order against a DoD Stand Alone Contract, BOA, BPA or other instrument

 

A

B

 

Modification to a BPA or Order under a Schedule or other non-DoD Instrument

E

A

 

C

Modification to an Order against a BPA under a Schedule

E

A

B

D

Modification to a DoD Stand Alone Contract, Purchase Order, BOA, BPA or other instrument

 

A

 

C

Modification to an Order against a DoD Stand Alone Contract, BOA, or BPA

 

A

B

D

STRUCTURE OF REQUIRED IDENTIFIERS

Key and Description

 

Format

   

A - DoD Procurement Instrument Identification Number (PIIN)

Consists of concatenation of following four fields:

Enterprise Identifier - DODAAC of contracting office

Fiscal Year in which award is made

Procurement Instrument Type Code

Serialized Identifier

Six Alphanumeric excluding 'I' and 'O'

2 Numeric

1 Alpha (list)

Four Alphanumeric excluding 'I' and 'O'. '0000' is not an acceptable value.

B - DoD Order Number (Supplementary Procurement Instrument Identification Number (SPIIN))

Four Alphanumeric excluding 'I' and 'O', 'A' and 'P' prohibited in first position. '0000' is not an acceptable value.

C - DoD Procurement Instrument Modification Identifier (Supplementary Procurement Instrument Identification Number (SPIIN))

Six Alphanumeric beginning with 'A' or 'P', excluding 'I' and 'O'. 'P00000' and 'A00000' are not acceptable values

D - DoD Order Modification Identifier (Supplementary Procurement Instrument Identification Number (SPIIN))

Two Alphanumeric excluding 'I' and 'O'. '00' is not an acceptable value.

E -- Non DoD Procurement Instrument Number

4 to 50 Alphanumeric

FPDS Crosswalk

FPDS FIELD NAME

REF_IDV_PIID

REF_IDV_MODIFI-CATION_NUMBER

PIID

MODIFICATION_NUMBER

BPA or Order under a Schedule or other non-DoD Instrument

E

Use "0"

A

Use "0"

Order against a BPA under a Schedule

A

Use "0"

B*

Use "0"

DoD Stand Alone Contract, Purchase Order, BOA, BPA or other instrument

   

A

Use "0"

Order against a DoD Stand Alone Contract, BOA, BPA or other instrument

A

Use "0"

B*

Use "0"

Modification to a BPA or Order under a Schedule or other non-DoD Instrument

   

A

C

Modification to an Order against a BPA under a Schedule

A

Use "0"

B*

D*

Modification to a DoD Stand Alone Contract, Purchase Order, BOA, BPA or other instrument

   

A

C

Modification to an Order against a DoD Stand Alone Contract, BOA, or BPA

A

Use "0"

B*

D*

* Note that FPDS strips leading zeroes, so that modification 02 to order 0024 is shown as modification 2 to order 24

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