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DFARS 204



Part 204—Administrative Matters

TABLE OF CONTENTS

(Revised December 16, 2014)

SUBPART 204.1--CONTRACT EXECUTION

204.101 Contracting officer's signature.

SUBPART 204.2--CONTRACT DISTRIBUTION

204.201 Procedures.

204.203 Taxpayer identification information.

204.270 Electronic Document Access.

SUBPART 204.4--SAFEGUARDING CLASSIFIED INFORMATION WITHIN INDUSTRY

204.402 General.

204.403 Responsibilities of contracting officers.

204.404 Contract clause.

204.404-70 Additional contract clauses.

204.470 U.S.-International Atomic Energy Agency Additional Protocol.

204.470-1 General.

204.470-2 National security exclusion.

204.470-3 Contract clause.

SUBPART 204.6--CONTRACT REPORTING

204.602 General.

204.604 Responsibilities.

204.606 Reporting data.

SUBPART 204.8--CONTRACT FILES

204.802 Contract files.

204.804 Closeout of contract files.

204.805 Disposal of contract files.

SUBPART 204.9--TAXPAYER IDENTIFICATION NUMBER INFORMATION

204.902 General.

SUBPART 204.11--CENTRAL CONTRACTOR REGISTRATION

204.1103 Procedures.

204.1104 Solicitation provision and contract clauses.

SUBPART 204.12--ANNUAL REPRESENTATIONS AND CERTIFICATIONS

204.1202 Solicitation provision.

SUBPART 204.18--COMMERCIAL AND GOVERNMENT ENTITY CODE

204.1870 Procedures.

SUBPART 204.70--UNIFORM PROCUREMENT INSTRUMENT IDENTIFICATION NUMBERS

204.7000 Scope.

204.7001 Policy.

204.7002 Procedures.

204.7003 Basic PII number.

204.7004 Supplementary PII numbers.

204.7005 Assignment of order codes.

204.7006 Cross reference to Federal Procurement Data System.

204.7007 Order of application for modifications

SUBPART 204.71--UNIFORM CONTRACT LINE ITEM NUMBERING SYSTEM

204.7100 Scope.

204.7101 Definitions.

204.7102 Policy.

204.7103 Contract line items.

204.7103-1 Criteria for establishing.

204.7103-2 Numbering procedures.

204.7104 Contract subline items.

204.7104-1 Criteria for establishing.

204.7104-2 Numbering procedures.

204.7105 Contract exhibits and attachments.

204.7106 Contract modifications.

204.7107 Contract accounting classification reference number (ACRN) and

204.7108 Payment instructions.

204.7109 Solicitation provision and contract clause.

SUBPART 204.72--RESERVED.

SUBPART 204.73--SAFEGUARDING UNCLASSIFIED CONTROLLED TECHNICAL INFORMATION

204.7300 Scope.

204.7301 Definitions.

204.7302 Policy.

204.7303 Procedures.

204.7304 Contract clause.

SUBPART 204.74—DISCLOUSURE OF INFORMATION TO LITIGATION SUPPORT CONTRACTORS

204.7400 Scope of subpart.

204.7401 Definitions.

204.7402 Policy.

204.7403 Solicitation provision and contract clauses.

SUBPART 204.1--CONTRACT EXECUTION

(Revised February 23, 2006)

204.101 Contracting officer's signature.

Follow the procedures at PGI 204.101 for signature of contract documents.

SUBPART 204.2--CONTRACT DISTRIBUTION

(Revised May 16, 2013)

204.201 Procedures.

Follow the procedures at PGI 204.201 for the distribution of contracts and modifications.

204.203 Taxpayer identification information.

204.270 Electronic Document Access.

Follow the procedures at PGI 204.270 relating to obtaining an account in the Electronic Document Access system.

SUBPART 204.4--SAFEGUARDING CLASSIFIED INFORMATION WITHIN INDUSTRY

(Revised September 19, 2014)

204.402 General.

DoD employees or members of the Armed Forces who are assigned to or visiting a contractor facility and are engaged in oversight of an acquisition program will retain control of their work products, both classified and unclassified (see PGI 204.402).

204.403 Responsibilities of contracting officers.

204.404 Contract clause.

204.404-70 Additional contract clauses.

204.470 U.S.-International Atomic Energy Agency Additional Protocol.

204.470-1 General.

Under the U.S.-International Atomic Energy Agency Additional Protocol (U.S.-IAEA AP), the United States is required to declare a wide range of public and private nuclear-related activities to the IAEA and potentially provide access to IAEA inspectors for verification purposes.

204.470-2 National security exclusion.

204.470-3 Contract clause.

Use the clause at 252.204-7010, Requirement for Contractor to Notify DoD if the Contractor’s Activities are Subject to Reporting Under the U.S.-International Atomic Energy Agency Additional Protocol, in solicitations and contracts for research and development or major defense acquisition programs involving—

SUBPART 204.6--CONTRACT REPORTING

(Revised July 29, 2009)

204.602 General.

See PGI 204.602 (Pop-up Window or PGI Viewer Mode) for additional information on the Federal Procurement Data System (FPDS) and procedures for resolving technical or policy issues relating to FPDS.

204.604 Responsibilities.

204.606 Reporting data.

In addition to FAR 4.606, follow the procedures at PGI 204.606 (Pop-up Window or PGI Viewer Mode)for reporting data to FPDS.

SUBPART 204.8--CONTRACT FILES

(Revised December 31, 2012)

204.802 Contract files.

Official contract files shall consist of—

204.804 Closeout of contract files.

at PGI 204.804. The closeout date for file purposes shall be determined and documented by the procuring contracting officer.

204.805 Disposal of contract files.

SUBPART 204.9—TAXPAYER IDENTIFICATION NUMBER INFORMATION

(Revised July 29, 2009)

204.902 General.

SUBPART 204.11—SYSTEM FOR AWARD MANAGEMENT

(Revised February 28, 2014)

204.1103 Procedures.

See PGI 204.1103 for helpful information on navigation and data entry in the System for Award Management (SAM) database.

204.1105 Solicitation provision and contract clauses.

When using the clause at FAR 52.204-7, System for Award Management, use the

provision with 252.204-7004, Alternate A, System for Award Management.

SUBPART 204.12—ANNUAL REPRESENTATIONS AND CERTIFICATIONS

(Revised January 29, 2015)

204.1202 Solicitation provision.

Representations and Certifications; and

included in the solicitation, do not include separately in the solicitation the

following provisions, which are included in DFARS 252.204-7007:

Government.

on Campus—Representation.

Prices Controlled by a Foreign Government—Representation.

Certificate.

Payments Program Certificate.

Services from Certain Foreign Entities—Representations.

of a Country that is a State Sponsor of Terrorism.

SUBPART 204.18—COMMERCIAL AND GOVERNMENT ENTITY CODE

(Added December 11, 2014)

204.1870 Procedures.

Follow the procedures and guidance at PGI 204.1870 concerning Commercial and Government Entity (CAGE) codes and CAGE file maintenance.

SUBPART 204.70--UNIFORM PROCUREMENT INSTRUMENT IDENTIFICATION NUMBERS

(Revised March 11, 2014)

204.7000 Scope.

This subpart—

204.7001 Policy.

204.7002 Procedures.

204.7003 Basic PII number.

https://www2.transactionservices.dla.mil/edaasinq/.

Position

Contents

N00062

 

09

 

C

 

0001

             

1-6

Identification of department/agency office

           
           

7-8

Last two digits of the fiscal year in which the procurement instrument is issued or awarded

       
             

9

Type of instrument

         
             

10-13

Four position serial number

         

204.7004 Supplementary PII numbers.

Normal Modification

Provisioned Items Order (Reserved for exclusive use by the Air Force only)

 

Shipping Instructions

 

00001 99999

then

A0001 A9999

 

K0001

KA001

L0001

K9999

KZ999

L9999

 

S0001

SA001

T0001

S9999

SZ999

T9999

B0001 B9999

and so on to

H0001 H9999

then

J0001 J9999

then

R0001 — R9999

then

AA001 — HZ999

then

JA001 — JZ999

RA001 — RZ999

 

LA001

M0001

MA001

N0001

NA001

P0001

PA001

Q0001

QA001

LZ999

M9999

MZ999

N9999

NZ999

P9999

PZ999

Q9999

QZ999

 

TA001

U0001

UA001

V0001

VA001

W0001

WA001

X0001

XA001

Y0001

YA001

TZ999

U9999

UZ999

V9999

VZ999

W9999

WZ999

X9999

XZ999

Y9999

YZ999

ordering agreements, the office shall identify the instrument with a 13 position supplementary PII number using an F in the 9th position. Do not use the same supplementary PII number with an F in the 9th position on more than one order. Modifications to these calls or orders shall be numbered in accordance with paragraph (c) of this section.

204.7005 Assignment of order codes.

204.7006 Cross reference to Federal Procurement Data System.

Detailed guidance on mapping PII and supplementary PII numbers stored in the Electronic Document Access system to data elements reported in the Federal Procurement Data System can be found in PGI 204.7006.

204.7007 Order of application for modifications.

SUBPART 204.71--UNIFORM CONTRACT LINE ITEM NUMBERING

SYSTEM

(Revised August 28, 2014)

204.7100 Scope.

This subpart prescribes policies and procedures for assigning contract line item numbers.

204.7101 Definitions.

“Accounting classification reference number (ACRN)” means any combination of a two position alpha/numeric code used as a method of relating the accounting classification citation to detailed line item information contained in the schedule.

“Attachment” means any documentation, appended to a contract or incorporated by reference, which does not establish a requirement for deliverables.

“Definitized item,” as used in this subpart, means an item for which a firm price has been established in the basic contract or by modification.

“Exhibit” means a document, referred to in a contract, which is attached and establishes requirements for deliverables. The term shall not be used to refer to any other kind of attachment to a contract. The DD Form 1423, Contract Data Requirements List, is always an exhibit, rather than an attachment.

“Nonseverable deliverable,” as used in this subpart, means a deliverable item that is a single end product or undertaking, entire in nature, that cannot be feasibly subdivided into discrete elements or phases without losing its identity.

“Undefinitized item,” as used in this subpart, means an item for which a price has not been established in the basic contract or by modification.

204.7102 Policy.

204.7103 Contract line items.

Follow the procedures at PGI 204.7103 for establishing contract line items.

204.7103-1 Criteria for establishing.

Contracts shall identify the items or services to be acquired as separate contract line items unless it is not feasible to do so.

204.7103-2 Numbering procedures.

Follow the procedures at PGI 204.7103-2 for numbering contract line items.

204.7104 Contract subline items.

204.7104-1 Criteria for establishing.

Contract subline items provide flexibility to further identify elements within a contract line item for tracking performance or simplifying administration. There are only two kinds of subline items: those which are informational in nature and those which consist of more than one item that requires separate identification.

204.7104-2 Numbering procedures.

Follow the procedures at PGI 204.7104-2 for numbering contract subline items.

204.7105 Contract exhibits and attachments.

Follow the procedures at PGI 204.7105 for use and numbering of contract exhibits and attachments.

204.7106 Contract modifications.

204.7107 Contract accounting classification reference number (ACRN).

Follow the procedures at PGI 204.7107 for assigning ACRNs.

204.7108 Payment instructions.

Follow the procedures at PGI 204.7108 for inclusion of payment instructions in contracts.

204.7109 Solicitation provision and contract clause.

solicitations using FAR part 12 procedures for the acquisition of commercial items or for initial provisioning spares.

SUBPART 204.72

(Removed December 11, 2014)

SUBPART 204.73—SAFEGUARDING UNCLASSIFIED CONTROLLED TECHNICAL INFORMATION

(Revised December 16, 2014)

204.7300 Scope.

204.7301 Definitions.

As used in this subpart—

“Adequate security” means protective measures that are commensurate with the consequences and probability of loss, misuse, or unauthorized access to, or modification of information.

“Controlled technical information” means technical information with military or space application that is subject to controls on the access, use, reproduction, modification, performance, display, release, disclosure, or dissemination. Controlled technical information is to be marked with one of the distribution statements B through F, in accordance with DoD Instruction 5230.24, Distribution Statements on Technical Documents. The term does not include information that is lawfully publicly available without restrictions.

“Cyber incident” means actions taken through the use of computer networks that result in an actual or potentially adverse effect on an information system and/or the information residing therein.

“Technical information” means technical data or computer software, as those terms are defined in the clause at DFARS 252.227-7013, Rights in Technical Data-Non Commercial Items, regardless of whether or not the clause is incorporated in this solicitation or contract. Examples of technical information include research and engineering data, engineering drawings, and associated lists, specifications, standards, process sheets, manuals, technical reports, technical orders, catalog-item identifications, data sets, studies and analyses and related information, and computer software executable code and source code.

204.7302 Policy.

204.7303 Procedures.

Follow the procedures relating to safeguarding unclassified controlled technical information at PGI 204.7303.

204.7304 Contract clause.

Use the clause at 252.204-7012, Safeguarding of Unclassified Controlled Technical Information, in all solicitations and contracts, including solicitations and contracts using FAR part 12 procedures for the acquisition of commercial items.

SUBPART 204.74—DISCLOSURE OF INFORMATION TO LITIGATION SUPPORT CONTRACTORS

(Revised March 11, 2014)

204.7400 Scope of subpart.

This subpart prescribes policies and procedures for the release and safeguarding of information to litigation support contractors. It implements the requirements at 10 U.S.C. 129d.

204.7401 Definitions.

“Litigation support,” “litigation support contractor,” and “sensitive information,” as used in this subpart, are defined in the clause at 252.204-7014, Limitations on the Use or Disclosure of Information by Litigation Support Contractors.

204.7402 Policy.

204.7403 Solicitation provision and contract clauses.

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