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DFARS Appendix I

Appendix I-Policy and Procedures for the DoD Pilot Mentor-Protege Program

POLICY AND PROCEDURES FOR THE DOD PILOT MENTOR-PROTEGE PROGRAM

TABLE OF CONTENTS

I-100 Purpose.

I-101 Definitions.

I-102 General procedures.

I-103 Program duration.

I-104 Eligibility requirements for a protege firm.

I-105 Selection of protege firms.

I-106 Approval process for companies to participate in the program as mentor
firms.

I-107 Mentor-protege agreements.

I-108 Reimbursement procedures.

I-109 Credit for unreimbursed developmental assistance costs.

I-110 Advance agreements on the treatment of developmental assistance costs.

I-111 Reporting requirements and program reviews.

POLICY AND PROCEDURES FOR THE

DOD PILOT MENTOR-PROTEGE PROGRAM

(Revised January 01, 1999)

I-100 Purpose.

I-101 Definitions.

I-101.1 Emerging SDB concern.

A small disadvantaged business whose size is no greater than 50 percent of the numerical size standard applicable to the standard industrial code for the supplies or services which the protege firm provides or would provide to the mentor firm.

I-101.2 Historically black college or university.

An institution determined by the Secretary of Education to meet the requirements of 34 CFR Section 6082. The term also means any nonprofit research institution that was an integral part of such a college or university before November 14, 1986.

I-101.3 Minority institution of higher education.

An institution meeting the requirements of Section 1046(3) of the Higher Education Act of 1965 (20 U.S.C. 1135d-5(3). The term also includes Hispanic-serving institutions as defined in Section 316(b)(1) of such Act (20 U.S.C. 1059c(b)(1)).

I-102 General procedures.

I-103 Program duration.

Activities under the Program may only occur during the following periods:

I-104 Eligibility requirements for a protege firm.

I-105 Selection of protege firms.

I-106 Approval process for companies to participate in the Program as mentor firms.

SF 295, provide copies of the two preceding years end reports.

I-107 Mentor-protege agreements.

non-competitive basis.

I-108 Reimbursement procedures.

I-109 Credit for unreimbursed developmental assistance costs.

I-109(a) and (b) if the DoD Director of Small and Disadvantaged Business Utilization determines that-

I-110 Advance agreements on the treatment of developmental assistance costs.

Pursuant to FAR 31.109, approved mentor firms seeking reimbursement, credit, or a combination thereof, are strongly encouraged to enter into an advance agreement with the contracting officer responsible for determining final indirect cost rates under

FAR 42.705. The purpose of the advance agreement is to establish the accounting treatment of the costs of the development assistance pursuant to the mentor-protege agreement prior to the incurring of any costs by the mentor firm. An advance agreement is an attempt by both the Government and the mentor firm to avoid possible subsequent dispute based on questions related to reasonableness, allocability, or allowability of the costs of developmental assistance under the Program. Absent an advance agreement, mentor firms are advised to establish the accounting treatment of such costs and address the need for any changes to their cost accounting practices that may result from the implementation of a mentor-protege agreement, prior to incurring any costs, and irrespective of whether costs will be reimbursed, credited or a combination thereof.

I-111 Reporting requirements and program reviews.

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