AFARS PART 5153

Previous PageTable Of ContentsNext Page


Subpart 5153.2 -- Prescription of Forms

Subpart 5153.90 -- Standard Army Formats.


AFARS -- Part 5153

Forms


Subpart 5153.2 -- Prescription of Forms

5153.204 -- Administrative Matters.

5153.204-70 -- DD Form 350, Individual Contracting Action Report.

5153.204-71 -- DD Form 1057, Monthly Contracting Summary of Actions $25,000 or Less.

5153.213-70 -- Instructions for completion of DD Form 1155.

Subpart 5153.90 -- Standard Army Formats.

5153.9000 -- General.

This subpart sets forth standard formats for specified actions. These formats may be tailored, where appropriate, to fit the specific acquisition or contracting action.

5153.9001 -- Sample COR designation.

Use official letterhead and follow standard procedures for correspondence. Address the designation to the individual by name, including rank or grade, and full mailing address.

5. At the time of contract completion, you will forward all records to the

contracting officer for retention in the contract files.

Receipt of this designation is acknowledged.

Name: ___________________ (Print or type) Signature:
Title: Date:
Rank/Grade: Telephone

5153.9002 -- Sample Ordering Officer Appointment.

Use official letterhead and follow standard procedures for correspondence. Address the appointment to the individual by name, including rank or grade, and full mailing address.

Subject: Appointment of Ordering Officer

Receipt of this appointment is acknowledged.

Name: (Print or type) Signature:
Title: Date:
Rank/Grade: Telephone:

5153.9003 - Sample Memorandum for Waiver of the Berry Amendment.

MEMORANDUM FOR -[Insert name of requiring activity].

SUBJECT: Waiver of the Berry Amendment

5153.9004 -- Format for a Justification Review Document for Other Than Full and Open Competition.

Control No:

Justification Review Document for Other Than Full and Open Competition

Program/Equipment:
Authority: Amount:
Prepared by:

Typed Name: DSN: ____________________
Title: Date: ____________________
E-mail:__________________________
Contracting Officer:
Typed Name: DSN: ____________________
Date Reviewed: __________________
E-Mail:_________________________
Technical Representative:

Typed Name: DSN:______________________
Title: Date Reviewed: _____________

Requirements Representative:
Typed Name: DSN: ______________________
Title: Date Reviewed: _____________


Reviews:
I have reviewed this justification and find it adequate to support other than full and open competition.

Program Manager (1)

Typed Name: DSN: ______________________
Signature: ____________________ Date: ____________________

Legal Counsel

Typed Name: DSN: ______________________
Signature: ____________________ Date: ____________________

Principal Assistant Responsible for Contracting

Typed Name: DSN: ______________________
Signature: __ Date: ____________________

Special Competition Advocate

Typed Name: DSN:_____________________

Signature: Date:_____________________

Head of the Contracting Activity

Typed Name: DSN:_____________________

Signature: Date:_____________________

5153.9005 -- Format for a Justification and Approval for Other Than Full and Open Competition.

Control No:

Justification and Approval for Other Than Full and

Open Competition Justification

Typed Name: Date: ___________________
Title: Signature: _______________

Typed Name: Date: ___________________
Title: Signature: _______________

Typed Name: Date: ___________________
Title: Signature: _______________

Typed Name: Date: ___________________
Title: Signature: _______________

Approval

Based on the foregoing justification, I hereby approve the procurement of (state equipment/services being procured) on an other than full and open competition basis pursuant to the authority of 10 U.S.C.2304(c)(insert authority), subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition.

Date: ___________________
Signature: _______________

5153.9006 -- Format for a Bid Protest Action Report.

Bid Protest Action Report

(RCS DD-DR&E(AR)1669)

Protester: _______________________________________________________________

Protest number: __________________________________________________________

Protest Forum (GAO/AGENCY): _____________________________________

Has there been a FOIA request or Congressional, OSD, HQDA, media, or other high level interest in any aspect of the protested acquisition or action (including the time period prior to any protest)?

Circle One: Preaward/Post Award Negotiated/Sealed Bid

Best Value: Yes No

Description of item or service:

Solicitation No:

Contract No:

Awardee:

Award Date: ______________________. Award Amount:

Estimated Amount (if preaward):
(Do not round off/abbreviate dollar amounts)

Stop Work? Yes No If Yes, date issued:

Attorney assigned to the protest (include phone):

Contracting Officer (include phone):

Lessons Learned and legal/acquisition costs are to be submitted by letter covering a copy of decision.

5153.9007 -- Format for the Quarterly Bid Protest Analysis Report.

Quarterly Bid Protest Analysis Report

(Separate Report for GAO Protests)

For The Period Covering:

a. Total number:

HCA No.

a. Costs and fees awarded by GAO to protester:

b. Dollar value of award:

(1) Preaward protests:

(2) Postaward protests:

5153.9009 -- Withdrawal of Approval of Property Control System.

(Official Letter Head)

Office Symbol

Contractor's Name and Address

Government contract (insert contract number) requires (insert contractor's name) to establish and maintain, in accordance with FAR Subpart 45.5 and DFARS Subpart 245.5, a system to control, protect, preserve, and maintain Government property in your possession. The applicable provisions of the referenced contract provide that failure of the contractor to maintain and administer an acceptable program or system shall be presumed to be a failure resulting from willful misconduct or lack of good faith on the part of the contractor's managerial personnel.

The Property Administrator, by letter dated (insert date) gave notification that (insert contractor's name) system for the maintenance, protection, preservation, and control of Government property was reviewed and found not to meet the requirements of FAR Subpart 45.5 and DFARS Subpart 245.5 in the following respects:

(list all deficiencies)

By letter of (insert date) you were advised that approval of the property control system would be withdrawn unless the noted deficiencies were corrected by (insert date). As of this date, these corrections have not been accomplished. This undue delay in complying with your contractual requirements concerning Government property and your continued delay in rectifying noted deficiencies indicate a lack of concern by (insert contractor's name) managerial personnel. Therefore, the approval of your Property Control System is withdrawn as of (insert date). As a result of this action, (insert contractor's name) shall be liable for any loss or damage to the Government property occurring after receipt of this notice in accordance with the provisions of the contract.

A copy of this letter is being furnished to the Chief of the Contracting Office. Your failure to maintain an acceptable property control system could adversely affect future recommendations for the award of contracts. Restoration of approval of your property system is dependent upon the correction of the above listed deficiencies to the satisfaction of the contracting officer.

5153.9010 - Congressional Notification Format. (See next page) [AFARS Revision #001, dated Nov 29, 2001]

Previous PageTop Of PageTable Of ContentsNext Page