AFARS PART 5107

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AFARS -- Part 5107

Acquisition Planning


Subpart 5107.1 -- Acquisition Plans

5107.103 -- Agency-Head Responsibilities.

(e) Prepare written acquisition plans, for up to a five-year period, in accordance with dollar thresholds contained in the DFARS and acquisition plan approval levels at (h)(i) thru (iii). Update acquisition plans when required for milestone approval or when there is a change in the acquisition strategy.

(h)

(k) Waivers must be approved by the individual authorized to approve the plan.

5107.103-90 -- Distribution of Written Acquisition Plans.

Acquisition plans which have not been approved cannot be released outside the PEO organization or supporting contracting activity without the authorization of the DASA(P).

5107.104 -- General Procedures.

(a) Each HCA must establish an acquisition planning (AP) system which includes all significant or sensitive contracting requirements anticipated for the upcoming fiscal year.

(b) The AP system must include monetary thresholds, milestones, and other parameters for all proposed contract actions that will be included in the AP system, including those proposed requirements for which formal acquisition plans are not required under DFARS 207.103(c).

(c) Acquisition lead-times should allow sufficient time for development of acquisition strategy, preparation of solicitations (including any necessary coordination with requiring and technical elements), receipt and evaluation of bids or proposals, audits, negotiation, boards or business clearance reviews, source selection and preparation of contractual documents in an orderly and timely manner.

(d) HCAs should establish due dates for submission of procurement requests requiring action by the end of the fiscal year to the contracting office. Exceptions to established due dates must be minimized and require authorization at a level not lower than the chief of the contracting office.

(e) In acquisitions where sole source approvals will be obtained, acquisition planning must provide appropriate opportunities for the following:

Subpart 5107.2 -- Planning for the Purchase of Supplies in Economic Quantities

5107.204 -- Responsibilities of Contracting Officers.

(a) Send offerors' responses to the solicitation provision in FAR 52.207-4 to the requiring activity.

Subpart 5107.3-Contractor Versus Government Performance

5107.302 -- General

To achieve fair and even-handed competition between in-house and industry, Principal Assistants Responsible for Contracting (PARCs) will ensure that industry is provided with pertinent, accurate, and available data necessary to engender as full and complete an understanding as possible of the operation(s) covered by the A-76 competition. Historical data provided must be relevant, well organized, and cover at least nine months (see DA PAM 5-20). Such data should include work years, by skill mix, currently being expended to perform the work.

To maximize use of Army resources, every effort must be made to utilize A-76 contracting best practices and good ideas that have worked for others and avoid repetition of unsuccessful strategies and procedures. All A-76 "lessons learned" (beginning with the Fourth Quarter of FY 2001) must be submitted within ten days after the end of each quarter to the ODASA(P), ATTN: SAAL-PS, e-mail: rachel.lilley@saalt.army.mil. These "lessons learned" will be posted to the Army webpage:http://acqnet.saalt.army.mil.

5107.304 (c) -- Solicitation

All A-76 solicitations will be performance-based.

Every effort must be made to ensure that a truly complete and meaningful site visit is provided for prospective offerors, to include availability of personnel who are capable of answering questions as the tour progresses. Ensure that all questions posed during the solicitation period by both industry and the in-house workforce are treated with due respect and fully answered. A reasonable due diligence effort to each offeror, who requests it, must be provided. That includes, but is not limited to, allowing them to watch the current operation. Any such opportunities that are made available to one must be made available to all.

PARCs have the final authority over release of A-76 solicitations to industry and the responsibility for the quality of the contracting process. PARCs must ensure availability of clear guidance and develop a review process that results in uniform, quality solicitations and contracts. Minimizing variations in approach for similar services facilitates Government solicitation preparation time and increases competition by making it easier for industry to respond.

5107.306 -- Evaluation

Generally, A-76 solicitations will be evaluated using the best value method of source selection where technical, management and past performance criteria will be heavily weighted. This will allow for alternative solutions that may be different from current processes but satisfy the outputs required. The lowest-price, technically acceptable method of source selection will not be utilized unless the PARC specifically justifies and approves such use in writing on a case-by-case basis. This authority may not be redelegated by the PARC. Copies of all such approvals will be furnished to the Office of the Deputy Assistant Secretary of the Army (Procurement) (ODASA(P)).

Subpart 5107.5 -- Inherently Governmental Functions

5107.503 -- Policy.

(e) Requiring officials must provide the contracting officer a written determination that none of the functions required are inherently governmental. Disagreements regarding the determination must be resolved by the Contracting Officer prior to issuance of the solicitation.

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