Part 2 -- PMAP Policy and Philosophy
AFARS -- Appendix CC
Army Procurement Management Assistance Program (PMAP)
This Appendix prescribes policy, responsibilities, and procedures for the Department of the Army (DA) PMAP.
The PMAP will --
Provide management consultant services for the Army to enhance the procurement process. Provide assistance and assessment of the effectiveness and efficiency of Army-wide procurement through outcome based analysis, measuring actual achievement against stated goals.
(c) Communicate the results of assistance, assessment and analysis throughout the Army.
This Appendix applies to all elements of the Army (including the National Guard Bureau) having contracting missions (regardless of funding source, type of commodity, or service).
Part 2 -- PMAP Policy and Philosophy
The DA, at every level of management, shall review, assess, analyze, and improve procurement operations and management for effectiveness and efficiency.
The PMAP will provide an interactive framework emphasizing communication and assistance throughout the Army. Analysis, identification of best practices, and other information will allow the assessment of the state of Army procurement operations, organization and management and provide a forum for solution and development of issues. The thrust of the PMAP will be to effect change for continual improvement. Compliance review and reporting by DA is not its objective.
CC-301 -- Assistant Secretary of the Army (Acquisition, Logistics and Technology) (ASA(AL&T)).
The ASA(AL&T) is the Senior Procurement Executive for the Army, and is responsible for all procurement and contracting functions of the Army to include agency head authority for contracting matters; delegation of contracting authority; designation of contracting activities; promulgating Army contracting policies and procedures (Army Federal Acquisition Regulation Supplement (AFARS)); and procurement management assistance and review activities. This includes initial development, implementation and promulgation of acquisition, procurement and contracting policies, procedures, and good business practices.
CC-302 -- Deputy Assistant Secretary of the Army for Procurement (DASA(P)).
The DASA(P) is responsible for providing responsive, responsible acquisition management and execution of procurement functions Army-wide, and issuing guidance, on a periodic basis, on areas of special interest to the Army Senior Leadership. This includes providing policy guidance on procurement operations, procurement support of weapon systems acquisition, and industrial base operations. The DASA(P) will also provide oversight of the organizations, resources, policies and procedures related to the management and execution of Army procurement world-wide; serve as the Army lead for implementation, management, and oversight of acquisition initiatives and excellence; manage the Army’s contracting and acquisition career programs; and insure competition and all special interest and socio-economic program goals are supported.
CC-303 -- Directorate of Acquisition Reform (SAAL-PR), Office of the DASA(P).
SAAL-PR is responsible for the effective administration and conduct of the PMAP. To this end, SAAL-PR will --
(a) Provide procurement management consulting services to the Army.
(b) Analyze and assess the effectiveness and efficiency of Army procurement programs and operations.
(c) Identify and communicate best practices, lessons learned, issues, and information.
(d) Oversee Army-wide execution of the PMAP by Heads of Contracting Activity (HCA).
(e) Periodically provide PMAP guidance to HCAs, including DASA(P) special areas of interest.
(f) Be an advocate of the field for the coordination and resolution of issues at DA or higher levels.
CC-304 -- Heads of Contracting Activity.
HCAs shall --
(a) Develop and execute a program for procurement management review (PMR) and oversight, to ensure fulfillment of HCA responsibilities for a responsive and cost-effective contracting system, and to review contracting compliance with FAR, DFARS, AFARS, Command Supplements, and DA Policy, consistent with DA PMAP objectives and DASA(P) special areas of interest.
(b) Identify and communicate procurement best practices, lessons learned, issues, and information to SAAL-PR.
Procurement Management Assistance (PMA) will be conducted on a planned basis, when requested, or when directed by higher authority. At a minimum, PMA’s/Procurement Management Reviews will be conducted on every contracting activity (to include subordinate contracting offices), regardless of level at least once every 24 months. An extension to 36 months may be granted on a one time basis when circumstances justify/warrant it, and provided the written approval of such extension is obtained from the Deputy Assistant Secretary of the Army (Procurement). This approval may not be delegated.
CC-401 -- Types of Procurement Management Assistance.
The PMAP is a multi-tiered program that includes --
(a) PMA visits by the Office of the Deputy Assistant Secretary of the Army (Procurement) to Offices of Principal Assistants Responsible for Contracting (OPARC).
(b) Participation, from a PMA perspective, in OPARC PMRs (or contract management reviews (CRs)) of contracting offices.
(c) Special assistance, review and assessment, Army-wide, as required.
(d) Surveys.
CC-402 -- Approach of Procurement Management Assistance.
(a) PMA will be collaborative and will emphasize effectiveness of strategic planning, identification and effectiveness of metrics, and the flow of information among organizations. Current improvements in contracting policies and procedures will be addressed.
(b) PMA will, in a consultant capacity, provide for the exchange of information and advice on lessons learned, best practices, mitigation of barriers to effective change, and opportunities for continuous improvement.
(c) Participation by the Office of the Deputy Assistant Secretary of the Army in OPARC PMRs/CMRs will address PMAP objectives and enhance the OPARC team in achieving its responsibilities pursuant to this Appendix.
CC-403 -- Preparation for Procurement Management Assistance.
Procurement organizations will be notified by the Office of the Deputy Assistant Secretary of the Army before planned PMA visits. They will be asked to provide (in advance) statistics, orientation data, and particular areas of concern on which the activity would like to place special emphasis.
CC-404 -- Results of Procurement Management Assistance.
(a) Each PMA will be summarized in a report containing observations, assessments, analysis of issues, and recommendations as appropriate.
(b) Information from PMA will be disseminated on a quarterly basis utilizing various mediums of communication, such as the Internet with World Wide Web, E-mail, newsletters, memoranda, conferences, special meetings, integrated process teams, and other channels.
CC-405 -- Results of Field Reviews.
OPARCs shall provide to SAAL-PR copies of all PMR/CMR reports and associated analyses of subordinate contracting offices.