AFARS
Volume VII - Parts 5101 to 5153
Army Federal Acquisition Regulation Supplement
AFARS – PART 5101 Federal Acquisition Regulation System
Subpart 5101.1 – Purpose, Authority, Issuance
5101.101 Purpose.
5101.105 Reserved.
5101.105-3 Copies.
5101.108 FAR conventions.
5101.108 (b)(S–90) Introduction of delegations matrix at Appendix GG and instructions for use.
5101.170 Peer reviews.
Subpart 5101.2 – Administration
5101.290 Routing documents and mailing addresses.
Subpart 5101.3 – Agency Acquisition Regulations
5101.301 Policy.
5101.303 Publication and codification.
5101.304 Agency control and compliance procedures.
5101.304-90 Army control and compliance.
Subpart 5101.4 – Deviations From the FAR
5101.402 Policy.
5101.403 Individual deviations.
5101.403-90 Deviation copy and control number.
5101.404 Class deviations.
Subpart 5101.5 – Agency and Public Participation
5101.501-2 Opportunity for public comments.
Subpart 5101.6 – Career Development, Contracting Authority and Responsibilities
5101.601 General.
5101.601-90 Department of the Army contracting authorities and responsibilities.
5101.602-1 Authority.
5101.602-1-90 Departmental review and approval.
5101.602-2 Responsibilities.
5101.602-2-90 Legal coordination.
5101.602-2-91 Contracting officer’s representative appointments.
5101.602-2-92 Ordering officer appointments.
5101.602-3 Ratification of unauthorized commitments.
5101.602-3-90 Ratification procedures.
5101.603 Selection, appointment, and termination of appointment for contracting officers.
5101.603-1 General.
5101.603-2 Selection.
5101.603-3 Appointment.
5101.603-3-90 Other individuals authorized to procure supplies and services on behalf of the Army.
5101.603-3-91 Restrictions.
5101.690 Procurement management review assistance.
5101.691 Management controls.
5101.692 Head of the contracting activity.
5101.693 Senior contracting official.
5101.694-90 Program or Project–specific Senior contracting official.
Subpart 5101.7 – Determinations and Findings
5101.707 Signatory authority.
Subpart 5101.90 – Nonappropriated Funds
5101.9001 Policy.
5101.9002 Contracting authority.
Subpart 5101.91 – Authority to Award and Administer Grants, Cooperative Agreements, Technology Investment Agreements, and Other Transactions
5101.9101 Authority and responsibilities.
AFARS – PART 5102 Definitions of Words and Terms
Subpart 5102.1 – Definitions
5102.101 Definitions.
AFARS – PART 5103 Improper Business Practices and Personal Conflicts of Interest
Subpart 5103.1 – Safeguards
5103.104 Procurement integrity.
5103.104-4 Disclosure, protection, and marking of contractor bid or proposal information and source selection information.
5103.104-5 Disqualification.
5103.104-6 Ethics advisory opinions regarding prohibitions on a former official’s acceptance of compensation from a contractor.
5103.104-7 Violations or possible violations.
5103.171 Senior DoD officials seeking employment with defense contractors.
5103.171-3 Policy.
Subpart 5103.2 – Contractor Gratuities to Government Personnel
5103.201 Applicability.
5103.203 Reporting suspected violations of the Gratuities clause.
5103.204 Treatment of violations.
Subpart 5103.6 – Contracts with Government Employees or Organizations Owned or Controlled by Them
5103.602 Exceptions.
Subpart 5103. 7 – Voiding and Rescinding Contracts
5103.703 Authority.
5103.704 Policy.
Subpart 5103.9 – Whistleblower Protections for Contractor Employees
5103.905 Procedures for investigating complaints.
5103.906 Remedies.
Subpart 5103.10 – Contractor Code of Business Ethics and Conduct
5103.1004 Contract clauses.
AFARS – PART 5104 Administrative Matters
Subpart 5104.1 – Contract Execution
5104.103 Contract clause.
Subpart 5104.2 – Contract Distribution
5104.201 Procedures.
5104.202 Agency distribution requirements.
Subpart 5104.4 – Safeguarding Classified Information Within Industry
5104.402 General.
5104.403 Responsibilities of contracting officers.
Subpart 5104.5 – Electronic Commerce in Contracting
5104.502 Policy.
5104.502-90 Army supplemental policy.
Subpart 5104.6 – Contract Reporting
5104.604 Responsibilities.
Subpart 5104.8 – Government Contract Files
5104.802 Contract files.
5104.803 Contents of contract files.
5104.804 Closeout of contract files.
5104.804-5 Procedures for closing out contract files.
Subpart 5104.9 – Taxpayer Identification Number Information
5104.903 Reporting contract information to the IRS.
Subpart 5104.71 – Uniform Contract Line Item Numbering System
5104.7103-90 Contract line items for internal use software (IUS).
Subpart 5104.73 – Safeguarding Covered Defense Information and Cyber Incident Reporting
5104.7304 Solicitation provisions and contract clauses.
AFARS – PART 5105 Publicizing Contract Actions
Subpart 5105.1 – Dissemination of Information
5105.101 Methods of disseminating information.
5105.102 Availability of solicitations.
Subpart 5105.3 – Synopses of Contract Awards
5105.303 Announcement of contract awards.
Subpart 5105.4 – Release of Information
5105.402 General public.
5105.403 Requests from members of congress.
5105.404 Release of long–range acquisition estimates.
5105.404-1 Release procedures.
Subpart 5105.5 – Paid Advertisments
5105.502 Authority.
AFARS – PART 5106 Competition Requirements
Subpart 5106.2 – Full and Open Competition After Exclusion of Sources
5106.202 Establishing or maintaining alternative sources.
Subpart 5106.3 – Other Than Full and Open Competition
5106.302 Circumstances permitting other than full and open competition.
5106.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements.
5106.302-2 Unusual and compelling urgency.
5106.302-3 Industrial mobilization; engineering, developmental, or research capability; or expert services.
5106.302-4 International agreement.
5106.302-5 Authorized or required by statute.
5106.303 Justifications.
5106.303-1 Requirements.
5106.303-1-90 Requirements for amended justifications.
5106.303-2 Content.
5106.303-2-90 Format and submission of the justification review and justification and approval documents.
5106.304 Approval of the justification.
Subpart 5106.5 – Advocates for Competition
5106.501 Requirement.
5106.502 Duties and responsibilities.
5106.502-90 Supplementary information.
AFARS – PART 5107 Acquisition Planning
Subpart 5107.1 – Acquisition Plans
5107.103 Agency-head responsibilities.
5107.103-90 Acquisition plan approvals.
5107.104 General procedures.
5107.105 Contents of written acquisition plans.
5107.107 Additional requirements for acquisitions involving consolidation, bundling, or substantial bundling.
5107.107-2 Consolidation.
5107.107-5 Notifications.
Subpart 5107.2 – Planning for the Purchase of Supplies in Economic Quantities
5107.204 Responsibilities of contracting officers.
Subpart 5107.3 – Contractor Versus Government Performance
5107.302 Policy.
Subpart 5107.4 – Equipment Lease or Purchase
5107.470 Statutory requirements.
Subpart 5107.5 – Inherently Governmental Functions
5107.503 Policy.
Subpart 5107.90 – Independent Government Estimates
5107.9000 Scope.
5107.9001 Definitions.
5107.9002 Policy.
Subpart 5107.91 – Integrating Antiterrorism and Operations Security
5107.9100 Scope.
5107.9101 Policy.
AFARS – PART 5108 Required Sources of Supplies and Services
Subpart 5108.4 – Federal Supply Schedules
5108.404 Use of federal supply schedules.
5108.405 Ordering procedures for federal supply schedules.
5108.405-3 Blanket purchase agreements (BPAs).
5108.405-6 Limited sources.
Subpart 5108.8 – Acquisition of Printing and Related Supplies
5108.802 Policy.
Subpart 5108.11 – Leasing of Motor Vehicles
5108.1102 Presolicitation requirements.
Subpart 5108.70 – Coordinated Acquisition
5108.7002 Assignment authority.
5108.7002-90 Non–standard ammunition.
Subpart 5108.74 – Enterprise Software Agreements
5108.7401-90 Software product manager.
5108.7403 Acquisition procedures.
Subpart 5108.90 – Civil Confinement of Military Absentees and Deserters
5108.9000 Scope of subpart.
5108.9001 Use of civil detention facilities.
Subpart 5108.91 – Video Productions
5108.9100 Scope of subpart.
5108.9101 Contracting for total productions.
Subpart 5108.92 – Army Continuing Education System Contracts
5108.9200 Scope of subpart.
5108.9201 References.
5108.9202 Educational services contracts.
5108.9203 Procedures.
Subpart 5108.93 – Training With Commercial Firms
5108.9300 Scope of subpart.
5108.9301 General.
Subpart 5108.94 – Foreign Language Support
5108.9400 Scope of subpart.
5108.9401 Definitions.
5108.9402 Policy.
AFARS – PART 5109 Contractor Qualifications
Subpart 5109.1 – Responsible Prospective Contractors
5109.103 Policy.
5109.104 Standards.
5109.104-5 Representation and certifications regarding responsibility matters.
5109.105 Procedures.
5109.105-2 Determinations and documentation.
5109.108 Prohibition on contracting with inverted domestic corporations.
5109.108-4 Waiver.
Subpart 5109.2 – Qualifications Requirements
5109.202 Policy.
5109.206 Acquisitions subject to qualification requirements.
5109.206-1 General.
5109.270 Aviation and ship critical safety items.
5109.270-3 Policy.
Subpart 5109.4 – Debarment, Suspension, and Ineligibility
5109.402 Policy.
5109.403 Definitions.
5109.404 System for award management exclusions.
5109.405 Effect of listing.
5109.405-1 Continuation of current contracts.
5109.405-2 Restrictions on subcontracting.
5109.406 Debarment.
5109.406-1 General.
5109.406-3 Procedures.
5109.407 Suspension.
5109.407-1 General.
5109.407-3 Procedures.
Subpart 5109.5 – Organizational and Consultant Conflicts of Interests
5109.503 Waiver.
5109.504 Contracting officers responsibilities.
5109.506 Procedures.
AFARS – PART 5110 Market Research
5110.002 Procedures.
AFARS – PART 5111 Describing Agency Needs
Subpart 5111.1 – Selecting and Developing Requirements Documents
5111.103 Market acceptance.
5111.106 Cloud Requirements.
5111.106 (S–90)
5111.106 (S–91)
5111.106 (S–92)
5111.106 (S–93)
5111.106 (S–94)
5111.106 (S–95)
Subpart 5111.2 – Using and Maintaining Requirements Documents
5111.274 Item identification and valuation requirements.
5111.274-2 Policy for item unique identification.
5111.274-2 (S–90)
5111.274-2 (S–91)
5111.274-6 Contract clauses.
Subpart 5111.5 – Liquidated Damages
5111.501 Policy.
Subpart 5111.6 – Priorities and Allocations
5111.602 General.
5111.602-90 Responsibilities.
5111.603 Procedures.
Subpart 5111.7 —Variation in Quantity
5111.703 Contract Clauses
AFARS – PART 5112 Acquisition of Commercial Items
Subpart 5112.1 – Acquisition of Commercial Items – General
5112.102 Applicability.
Subpart 5112.2 – Special Requirements for the Acquisition of Commercial Items
5112.207 Contract type.
5112.272 Preference for certain commercial products and services.
Subpart 5112.3 – Solicitation Provisions and Contract Clauses for the Acquisition of Commercial Items
5112.301 Solicitation provisions and contract clauses for the acquisition of commercial items.
5112.302 Tailoring of provisions and clauses for the acquisition of commercial items.
Subpart 5112.70 – Limitation on Conversion of Procurement from Commercial Acquisition Procedures
5112.7001 Procedures.
AFARS – PART 5113 Simplified Acquisition Procedures
Subpart 5113.2 – Actions At or Below the Micro–Purchase Threshold
5113.201 General.
5113.202-90 Purchase guidelines.
5113.270-90 Use of the Government commercial purchase card.
Subpart 5113.3 – Simplified Acquisition Methods
5113.302 Purchase orders.
5113.302-3 Obtaining contractor acceptance and modifying purchase orders.
5113.303 Blanket purchase agreements (BPAs).
5113.303-1-90 General.
5113.303-2-90 Establishment of BPAs.
5113.303-5 Purchases under BPAs.
5113.303-6 Review procedures.
5113.305 Imprest funds and third party drafts.
5113.305-3 Conditions for use.
5113.306-90 Standard form 44, purchase order – invoice – voucher.
Subpart 5113.5 – Simplified Procedures for Certain Commercial Items
5113.500 General.
AFARS – PART 5114 Sealed Bidding
Subpart 5114.2 – Solicitation of Bids
5114.201 Preparation of invitations for bids.
5114.201-7 Contract clauses.
Subpart 5114.4 – Opening of Bids and Award of Contract
5114.407 Mistakes in bids.
5114.407-3 Other mistakes disclosed before award.
5114.407-4 Mistakes after award.
5114.409 Information to bidders.
5114.409-2 Award of classified contracts.
AFARS – Part 5115 Contracting by Negotiation
5115.000 Scope of part.
5115.001 Definitions.
Subpart 5115.2 – Solicitation and Receipt of Proposals and Information
5115.201 Exchanges with industry before receipt of proposals.
5115.204 Contract format.
Subpart 5115.3 – Source Selection
5115.300 Scope of subpart.
5115.300-90 Waiver approvals.
5115.303 Responsibilities.
5115.304 Evaluation factors and significant subfactors.
5115.305 Proposal evaluation.
5115.306 Exchanges with offerors after receipt of proposals.
5115.308 Source selection decision.
5115.371 Only one offer.
5115.371-5 Waiver.
Subpart 5115.4 – Contract Pricing
5115.403 Obtaining certified cost or pricing data.
5115.403-1 Prohibition on obtaining certified cost or pricing data (10 U.S.C. 2306a and 41 U.S.C. 35).
5115.403-3 Requiring data other than certified cost or pricing data.
5115.403-3-90 Process and Reporting Requirements Pertaining to Contractor Denials of Contracting Officer Requests for Data Other Than Certified Cost or Pricing Data.
5115.404 Proposal analysis.
5115.404-1 Proposal analysis techniques.
5115.404-4 Profit.
5115.406 Documentation.
5115.406-1 Prenegotiation objectives.
5115.406-3 Documenting the negotiation.
5115.407-3 Forward pricing rate agreements.
5115.407-4 Should–cost review.
Subpart 5115.6 – Unsolicited Proposals
5115.606 Agency procedures.
5115.608 Prohibitions.
AFARS – PART 5116 Types of Contracts
Subpart 5116.1 – Selecting Contract Types
5116.102-90 Policies.
5116.103 Negotiating contract type.
Subpart 5116.2 – Fixed–Price Contracts
5116.203 Fixed–price contracts with economic price adjustment.
5116.203-4 Contract clauses.
Subpart 5116.3 – Cost–Reimbursement Contracts
5116.301 General.
5116.301-3 Limitations.
5116.306 Cost–plus–fixed–fee contracts.
Subpart 5116.4 – Incentive Contracts
5116.401 General.
5116.405 Cost–reimbursement incentive contracts.
5116.405-1 Cost–plus–incentive–fee contracts.
5116.405-2 Cost–plus–award–fee contracts.
Subpart 5116.5 – Indefinite–Delivery Contracts
5116.504 – Indefinite Quantity Contracts.
5116.505 Ordering.
5116.505-91 Multiple award task order contracts.
Subpart 5116.6 – Time–and–Materials, Labor–Hour, and Letter Contracts
5116.603 Letter contracts.
5116.603-2 Application.
5116.603-3 Limitations.
AFARS – PART 5117 Special Contracting Methods
Subpart 5117.1 – Multi–Year Contracting
5117.104 General.
5117.105 Policy.
5117.105-1 Uses.
5117.106 Procedures.
5117.106-3 Special procedures applicable to DoD, NASA, and the Coast Guard.
5117.108 Congressional notification.
5117.171 Multi–year contracts for services.
5117.172 Multi–year contracts for supplies.
5117.174 Multi–year contracts for electricity from renewable energy sources.
Subpart 5117.2 – Options
5117.204 Contracts.
5117.206 Evaluation.
5117.207 Exercise of options.
5117.290 Addition of option clause or quantities to contracts after award.
Subpart 5117.5 – Interagency Acquisitions
5117.502 Procedures.
5117.502-1 General.
5117.502-2 The Economy Act.
Subpart 5117.7 – Interagency Acquisitions: Acquisitions by Nondefense Agencies on Behalf of the Department of Defense
5117.703 Policy.
5117.770 Procedures.
Subpart 5117.74 – Undefinitized Contract Actions
5117.7404 Limitations.
5117.7404-1 Authorization.
5117.7404-5 Exceptions.
5117.7404-6 Allowable profit.
Subpart 5117.75 – Acquisition of Replenishment Parts
5117.7504 Acquisition of parts when data is not available.
Subpart 5117.90 – Job Order Contracts
5117.9000 Scope of subpart.
5117.9001 Definitions.
5117.9002 Applicability.
5117.9003 Use of job order contracts.
5117.9003-1 Characteristics.
5117.9003-3 Planning and coordination.
5117.9004 Procedures.
5117.9004-1 Presolicitation.
5117.9004-2 Solicitation.
5117.9004-3 Ordering.
5117.9005 Contract administration.
5117.9006 JOC ordering officers.
5117.9007 Contracting officer responsibilities.
5117.9008 Internal controls.
AFARS – PART 5118 Emergency Acquisitions
Subpart 5118.1 – Available Acquisition Flexibilities
5118.170 Additional acquisition flexibilities.
Subpart 5118.2 – Emergency Acquisition Flexibilities
5118.201 Contingency operation.
5118.271 Head of contracting activity determinations.
AFARS – PART 5119 Small Business Programs
Subpart 5119.2 – Policies
5119.201 General policy.
5119.202-1 Encouraging small business participation in acquisitions.
5119.203 Relationship among small business programs.
Subpart 5119.5 – Set–Asides for Small Business
5119.502 Setting aside acquisitions.
5119.502-3 Partial set–asides.
5119.505 Rejecting Small Business Administration recommendations.
5119.506 Withdrawing or modifying small business set–asides.
Subpart 5119.6 Certificates of Competency and Determinations of Responsibility
5119.602 Procedures.
5119.602-3 Resolving differences between the agency and the Small Business Administration.
Subpart 5119.7 – The Small Business Subcontracting Program
5119.705 Responsibilities of the contracting officer under the subcontracting assistance program.
5119.705-2 Determining the need for a subcontracting plan.
5119.705-4 Reviewing the subcontracting plan.
5119.705-6 Postaward responsibilities of the contracting officer.
5119.705-6-90 Transferring postaward responsibilities of the contracting officer to another contracting officer.
Subpart 5119.8 – Contracting with the Small Business Administration (The 8(a) Program)
5119.803 Selecting acquisitions for the 8(a) program.
5119.804 Evaluation, offering, and acceptance.
5119.804-2 Agency offering.
5119.808 Contract negotiation.
5119.808-1 Sole source.
5119.810 SBA appeals.
5119.812 Contract administration.
5119.816 Exiting the 8(a) program.
5119.890 Notification of award.
Subpart 5119.13 – Historically Underutilized Business Zone (HUBZone) Program
5119.1305 HUBZone set–aside procedures.
Subpart 5119.14 – Service–Disabled Veteran–Owned Small Business Procurement Program
5119.1405 Service–disabled veteran–owned small business set–aside procedures.
AFARS – PART 5120
AFARS – PART 5121
AFARS – PART 5122 Application of Labor Laws to Government Acquisitions
5122.001 Definitions.
Subpart 5122.1 – Basic Labor Policies
5122.101 Labor relations.
5122.101-1 General.
5122.101-3 Reporting labor disputes.
5122.101-3-70 Impact of labor disputes on defense programs.
5122.103 Overtime.
5122.103-4 Approvals.
Subpart 5122.3 – Contract Work Hours and Safety Standards Act
5122.302 Liquidated damages and overtime pay.
Subpart 5122.4 – Labor Standards for Contracts Involving Construction
5122.404 Construction wage requirements statute wage determinations.
5122.404-6 Modification of wage determinations.
5122.406 Administration and enforcement.
5122.406-8 Investigations.
5122.406-9 Withholding from or suspension of contract payments.
Subpart 5122.8 – Equal Employment Opportunity
5122.805 Procedures.
5122.807 Exemptions.
Subpart 5122.13 – Equal Opportunity for Veterans
5122.1305 Waivers.
Subpart 5122.14 – Employment of Workers With Disabilities
5122.1403 Waivers.
Subpart 5122.15 – Prohibition of Acquisition of Products Produced by Forced or Indentured Child Labor
5122.1503 Procedures for acquiring end products on the list of products requiring contractor certification as to forced or indentured child labor.
Subpart 5122.16 – Notification of Employee Rights Under the National Labor Relations Act
5122.1604 Compliance evaluation and complaint investigations and sanctions for violations.
Subpart 5122.17 – Combating Trafficking in Persons
5122.1703 Policy.
5122.1704 Violations and remedies.
AFARS – PART 5123 Environment, Energy and Water Efficiency, Renewable Energy Technologies, Occupational Safety, and Drug–Free Workplace
Subpart 5123.1 – Sustainable Acquisition Policy
5123.104 Exceptions.
5123.105 Exemption authority.
Subpart 5123.2 – Energy and Water Efficiency and Renewable Energy
5123.204 Procurement exemptions.
5123.205 Energy–savings performance contracts.
Subpart 5123.3 – Hazardous Material Identification and Material Safety Data
5123.302 Policy.
5123.370 Safety precautions for ammunition and explosives.
5123.370-4 Procedures.
Subpart 5123.8 – Ozone–Depleting Substances
5123.803 Policy.
Subpart 5123.9 – Contractor Compliance With Environmental Management Systems
5123.903 Contract clause.
AFARS – PART 5124 Protection of Privacy and Freedom of Information
Subpart 5124.1 – Protection of Individual Privacy
5124.103 Procedures.
Subpart 5124.2 – Freedom of Information Act
5124.203 Policy.
AFARS – PART 5125 Foreign Acquisition
Subpart 5125.1 – Buy American – Supplies
5125.103 Exceptions.
5125.105 Determining reasonableness of cost.
Subpart 5125.2 – Buy American – Construction Materials
5125.202 Exceptions.
5125.204 Evaluating offers of foreign construction material.
Subpart 5125.4- Trade Agreements
5125.403 World Trade Organization government procurement agreement and free trade agreements.
Subpart 5125.6 – American Recovery and Reinvestment Act––Buy American Statute––Construction Materials
5125.603 Exceptions.
Subpart 5125.8 – Other International Agreements and Coordination
5125.870 Contracting with Canadian contractors.
5125.870-4 Contracting procedures.
5125.871 North Atlantic Treaty Organization (NATO) cooperative projects.
5125.871-7 Congressional notification.
Subpart 5125.9 – Customs and Duties
5125.903 Exempted supplies.
Subpart 5125.10 – Additional Foreign Acquisition Regulations
5125.1001 Waiver of right to examination of records.
Subpart 5125.70 – Authorization Acts, Appropriations Acts, and Other Statutory Restrictions on Foreign Acquisitions
5125.7000 Scope of subpart.
5125.7000-90 Applicability to utilize a non–Army contracting activity.
5125.7002 Restrictions on food, clothing, fabrics, and hand or measuring tools.
5125.7002-2 Exceptions.
5125.7003 Restrictions on acquisition of specialty metals.
5125.7003-3 Exceptions.
5125.7003-4 One–time waiver.
5125.7008 Waiver of restrictions of 10 U.S.C. 2534.
Subpart 5125.73 – Acquisitions for Foreign Military Sales
5125.7301 General.
5125.7301-1 Requirement to use firm–fixed–price contracts.
Subpart 5125.77 – Acquisitions in Support of Operations in Afghanistan
5125.7703 Enhanced authority to acquire products or services from Afghanistan.
5125.7703-2 Determination requirements.
AFARS – PART 5126 Other Socioeconomic Programs
AFARS – PART 5127 Patents, Data, and Copyrights
Subpart 5127.2 – Patents and Copyrights
5127.201 Patent and copyright infringement liability.
5127.201-2 Contract clauses.
5127.202 Royalties.
5127.202-3 Adjustment of royalties.
Subpart 5127.3 – Patent Rights Under Government Contracts
5127.303 Contract clauses.
5127.304 Procedures.
Subpart 5127.6 – Foreign License and Technical Assistance Agreements
5127.675 Foreign license and technical assistance agreements between a domestic concern and a foreign government or concern.
5127.675-2 Review of agreements.
Subpart 5127.70 – Infringement Claims, Licenses, and Assignments
5127.7004 Requirements for filing an administrative claim for patent infringement.
5127.7006-90 Investigation and administrative disposition of claims.
5127.7011 Procurement of rights in inventions, patents, and copyrights.
Subpart 5127.71 – Rights in Technical Data
5127.7103 Noncommerical items or processes.
5127.7103-13 Government right to review, verify, challenge, and validate asserted restrictions.
5127.7103-14 Conformity, acceptance, and warranty of technical data.
Subpart 5127.72 – Rights In Computer Software and Computer Software Documentation
5127.7203 Noncommercial computer software and noncommercial computer software documentation.
5127.7203-13 Government right to review, verify, challenge, and validate asserted restrictions.
AFARS – PART 5128 Bonds and Insurance
Subpart 5128.1 – Bonds and Other Financial Protections
5128.101 Bid guarantees.
5128.101-1 Policy and use.
5128.105 Other types of bonds.
5128.106 Administration.
5128.106-2 Substitution of surety bonds.
5128.106-6 Furnishing information.
Subpart 5128.2 – Sureties and Other Security for Bonds
5128.202 Acceptability of corporate sureties.
5128.203 Acceptability of individual sureties.
5128.203-7 Exclusion of individual sureties.
5128.204 Alternatives in lieu of corporate or individual sureties.
5128.204-1 United States bonds or notes.
Subpart 5128.3 – Insurance
5128.301 Policy.
5128.305 Overseas workers compensation and war hazard insurance.
5128.307 Insurance under cost–reimbursement contracts.
5128.307-1 Group insurance plans.
5128.311 Solicitation provision and contract clause on liability insurance under cost–reimbursement contracts.
5128.311-1 Contract clause.
5128.370 Additional clauses.
AFARS – PART 5129 Taxes
Subpart 5129.1 – General
5129.101 Resolving tax problems.
Subpart 5129.2 – Federal Excise Taxes
5129.201 General.
Subpart 5129.3 – State and Local Taxes
5129.303 Application of state and local taxes to government contractors and subcontractors.
AFARS – PART 5130 Cost Accounting Standards Administration
Subpart 5130.2 – CAS Program Requirements
5130.201 Contract requirements.
5130.201-5 Waiver.
5130.202 Disclosure requirements.
5130.202-6 Responsibilities.
AFARS – PART 5131 Contract Cost Principles and Procedures
Subpart 5131.2 – Contracts with Commercial Organizations
5131.205 Selected costs.
5131.205-6 Compensation for personal services.
AFARS – PART 5132 Contract Financing
5132.006 Reduction or suspension of contract payments upon finding of fraud.
5132.006-1 General.
5132.006-2 Definition.
5132.006-3 Responsibilities.
5132.007 Contract financing payments.
Subpart 5132.1 – Non–Commercial Item Purchase Financing
5132.111 Contract clauses for non–commercial purchases.
5132.114 Unusual contract financing.
Subpart 5132.2 – Commercial Item Purchase Financing
5132.201 Statutory authority.
5132.202 General.
5132.202-1 Policy.
Subpart 5132.4 Advance Payments for Non–Commercial Items
5132.402 General.
5132.407 Interest.
Subpart 5132.5 – Progress Payments Based on Costs
5132.501 General.
5132.501-2 Unusual progress payments.
Subpart 5132.6 – Contract Debts
5132.606 Debt collection.
5132.607 Installment payments and deferment of collection.
5132.607-2 Deferment of collection.
5132.671 Bankruptcy reporting.
Subpart 5132.7 – Contract Funding
5132.702 Policy.
Subpart 5132.8 – Assignment of Claims
5132.803 Policies.
Subpart 5132.9 – Prompt Payment
5132.901 Applicability.
5132.903 Responsibilities.
5132.906 Making payments.
Subpart 5132.11 – Electronic Funds Transfer
5132.1106 EFT mechanisms.
Subpart 5132.71 – Levies on Contract Payments
5132.7101 Policy and procedures.
AFARS – PART 5133 Protests, Disputes, and Appeals
5133.090 Definition.
Subpart 5133.1 – Protests
5133.102 General.
5133.103 Protests to the agency.
5133.103-90 Annual agency bid protest report.
5133.104 Protests to GAO.
5133.170 Briefing requirement for protested acquisitions valued at $1 billion or more.
5133.170-90 Procedures.
5133.190 Reporting and analysis of bid protests.
5133.190-1 Bid protest action report.
5133.190-2 Quarterly bid protest analysis report.
Subpart 5133.2 – Disputes and Appeals
5133.203 Applicability.
5133.204 Policy.
5133.212 Contracting officer’s duties upon appeal.
5133.212-90 Appeal procedures.
5133.212-91 Notice of an appeal.
5133.212-92 Comprehensive report to the Chief Trial Attorney.
5133.212-93 Review of appeal.
5133.212-94 Receipt of complaint.
5133.212-95 Litigation.
5133.212-96 Disposition.
5133.212-97 Review of ASBCA decisions.
5133.212-98 Dispute settlement and judgments, use of the Judgment Fund.
5133.213 Obligation to continue performance.
5133.215 Contract clauses.
Subpart 5133.90 – Grant and Cooperative Agreement Claims, Disputes and Appeals
5133.9001 Designation of grant appeal authority.
AFARS – PART 5134 Major System Acquisition
Subpart 5134.0 – General
5134.003 Responsibilities.
Subpart 5134.2 – Earned Value Management System
Subpart 5134.70 —Acquisition of Major Weapon Systems as Commercial Items
5134.7002 Policy.
AFARS – PART 5135 Research and Development Contracting
5135.006 Contracting methods and contract type.
5135.014 Government property and title.
5135.014-90 Special requirements for research and development contracts.
5135.015 Contracts for research with educational institutions and nonprofit organizations.
5135.015-70 Special use allowances for research facilities acquired by educational institutions.
5135.070 Indemnification against unusually hazardous risks.
5135.070-1 Indemnification under research and development contracts.
AFARS – PART 5136 Construction and Architect–Engineer Contracts
Subpart 5136.2 – Special Aspects of Contracting for Construction
5136.201 Evaluation of contractor performance.
5136.2-90 Special procedures for job order contracts.
5136.208 Concurrent performance of firm–fixed–price and other types of construction contracts.
5136.209 Construction contracts with architect–engineer firms.
5136.213 Special procedures for sealed bidding in construction contracting.
5136.213-2 Presolicitation notices.
5136.270 Expediting construction contracts.
5136.272 Prequalification of sources.
Subpart 5136.3 – Two–Phase Design–Build Selection Procedures
5136.301 Use of two–phase design–build selection procedures.
Subpart 5136.5 – Contract Clauses
5136.570 Additional provisions and clauses.
Subpart 5136.6 – Architect–Engineer Services
5136.601 Policy.
5136.601-90 Authority for architect–engineer contracting.
5136.601-3 Applicable contracting procedures.
5136.601-3-90 Limitations.
5136.602 Selection of firms for architect–engineer contracts.
5136.602-1 Selection criteria.
5136.602-4 Selection authority.
5136.602-5 Short selection process for contracts not to exceed the simplified acquisition threshold.
5136.604 Performance evaluation.
5136.609 Contract clauses.
5136.609-1 Design within funding limitations.
AFARS – PART 5137 Service Contracting
Subpart 5137.1 – Service Contracts – General
5137.102-90 Policy.
5137.104 Personal services contracts.
5137.112 Government use of private sector temporaries.
5137.113-1 Waiver of cost allowability limitations.
5137.170 Approval of contracts and task orders for services.
5137.170-2 Approval requirements.
Subpart 5137.2 – Advisory and Assistance Services
5137.204 Guidelines for determining availability of personnel.
Subpart 5137.5 – Management Oversight of Service Contracts
5137.503 Agency–head responsibilities.
5137.590-1 Definitions.
5137.590-2 Applicability.
5137.590-3 Review thresholds.
5137.590-4 Review procedures.
5137.590-5 Reserved.
5137.590-6 Acquisition strategy content.
5137.590-7 Data collection and reporting.
Subpart 5137.72 – Educational Service Agreements
5137.7204 Format and clauses for educational service agreements.
5137.7204-90 Establishing educational service agreements.
5137.7204-91 Purchase requests.
5137.7204-92 Ordering procedures.
5137.7204-93 Distribution of orders.
5137.7204-94 Gratuitous agreements.
Subpart 5137.74 – Services at Installations Being Closed
5137.7401 Policy.
Subpart 5137.90 – Security Clearances and Identification for Contractor Personnel
5137.9001 Responsibilities.
Subpart 5137.91 – Accounting for Contract Services
5137.9101 Policy.
AFARS – PART 5138 Federal Supply Schedule Contracting
AFARS – PART 5139 Acquisition of Information Technology
Subpart 5139.1 – General
5139.101 Policy.
5139.101-90 Policy.
Subpart 5139.74 – Telecommunications Services
5139.7402 Policy.
Subpart 5139.76 – Cloud Computing
5139.7602 Policy and Responsibilities.
AFARS – PART 5140
AFARS – PART 5141 Acquisition of Utility Services
Subpart 5141.1 – General
5141.102 Applicability.
Subpart 5141.2 – Acquiring Utility Services
5141.201 Policy.
AFARS – PART 5142 Contract Administration and Audit Services
Subpart 5142.1 – Contract Audit Services
5142.190 Follow–up on contract audit reports.
5142.190-1 Responsibilities.
5142.190-2 Tracking of contract audit report recommendations.
5142.190-3 Reporting.
5142.190-4 Overage Audit Review Boards.
Subpart 5142.2 – Contract Administration Services
5142.202 Assignment of contract administration.
Subpart 5142.3 – Contract Administration Office Functions
5142.302 Contract administration functions.
Subpart 5142.6 – Corporate Administrative Contracting Officer
5142.602 Assignment and location.
Subpart 5142.7 – Indirect Cost Rates
5142.703 General.
5142.703-2 Certification of indirect costs.
Subpart 5142.15 – Contractor Performance Information
5142.1502 Policy.
5142.1503 Procedures.
5142.1503-90 Policy.
Subpart 5142.71 – Voluntary Refunds
5142.7100 General.
AFARS – PART 5143 Contract Modifications
Subpart 5143.2 – Change Orders
5143.204 Administration.
5143.204-70-5 Exceptions.
5143.204-70-6 Allowable profit.
5143.205 Contract clauses.
AFARS – PART 5144 Subcontracting Policies and Procedures
Subpart 5144.3 – Contractors Purchasing System Reviews
5144.302 Requirements.
AFARS – PART 5145 Government Property
Subpart 5145.1 – General
5145.102 Policy.
5145.190 Leasing personal property.
Subpart 5145.3 – Authorizing the Use and Rental of Government Property
5145.301 Use and rental.
5145.390 Documentation of Government property in contracts.
Subpart 5145.5 – Support Government Property Administration
5145.570-90 Storage at the Government’s expense.
AFARS – PART 5146 Quality Assurance
Subpart 5146.5 – Acceptance
5146.501 General.
5146.503 Place of acceptance.
Subpart 5146.7 – Warranties
5146.702 General.
AFARS – PART 5147 Transportation
AFARS – PART 5148 Value Engineering
Subpart 5148.1 – Policies and Procedures
5148.102 Policies.
5148.104 Sharing arrangements.
5148.104-3 Sharing collateral savings.
Subpart 5148.2 – Contract Clauses
5148.201 Clauses for supply or service contracts.
5148.202 Clause for construction contracts.
AFARS – PART 5149 Termination of Contracts
Subpart 5149.1 – General Principles
5149.101 Authorities and responsibilities.
5149.101-90 Contracts resulting from military interdepartmental purchase requests.
5149.102 Notice of termination.
5149.107 Audit of prime contract settlement proposals and subcontract settlements.
Subpart 5149.4 – Termination for Default
5149.401 General.
5149.402 Termination of fixed–price contracts for default.
5149.402-3 Procedure for default.
Subpart 5149.5 – Contract Termination Clauses
5149.501 General.
5149.501-70 Special termination costs.
Subpart 5149.70 – Special Termination Requirements
5149.7001 Congressional notification on significant contract terminations.
5149.7003 Notification of anticipated contract terminations or reductions.
AFARS – PART 5150 Extraordinary Contractual Actions and the Safety Act
Subpart 5150.1 – Extraordinary Contractual Actions
5150.101 General.
5150.101-3 Records.
5150.102 Delegation of and limitations on exercise of authority.
5150.102-1 Delegation of authority.
5150.102-2 Contract adjustments boards.
5150.103 Contract adjustments.
5150.103-5 Processing cases.
AFARS – PART 5151 Use of Government Sources by Contractors
AFARS – PART 5152 Solicitation Provisions and Contract Clauses
Subpart 5152.1 – Instructions for Using Provisions and Clauses
5152.101 Using part 5152.
Subpart 5152.2 – Texts of Provisions and Clauses
5152.211-9000 Evaluation of Subline Items.
5152.211-9001 Variations in Estimated Quantities—Subline Items.
5152.237-9000 Adjustments to Contractor’s Coefficient for Option Years (Job Order Contracts).
5152.247-7027 Riding gang members requirements.
AFARS – PART 5153 Forms
Subpart 5153.2 – Prescription of Forms
5153.201 Federal acquisition system.
5153.201-90 Sample contracting officer’s representative designation letter.
5153.201-91 Sample ordering officer appointment letter.
5153.206 Competition requirements.
5153.206-90 Format for justification review document.
5153.206-91 Format for justification and approval for other than full and open competition.
5153.213 Simplified acquisition procedures.
5153.213-70 Completion of DD Form 1155, order for supplies or services.
5153.233 Protests, disputes, and appeals.
5153.233-90 Format for bid protest action report.
5153.233-91 Format for quarterly bid protest analysis report.
5153.242 Contract administration and audit services.
5153.242-90 Contractor Performance Assessment Reporting System initial registration consolidated format.
5153.242-91 CPARS access request format.
5153.245 Government property.
5153.245-90 Sample withdrawal of approval of property control system letter.
5153.245-91 Consumption reports for ammunition.
Subpart 5153.3 – Illustration of Forms
5153.303 Agency forms.
5153.303-1 Sample contracting officer’s representative (COR) designation.
5153.303-2 Sample ordering officer appointment.
5153.303-3 Reserved.
5153.303-4 Format for a justification review document for other than full and open competition.
5153.303-5 Format for a justification and approval for other than full and open competition.
5153.303-6 Format for a bid protest action report.
5153.303-7 Format for a quarterly bid protest analysis report.
5153.303-8 Withdrawal of approval of property control system.
5153.303-9 Contractor Performance Assessment Report System initial registration consolidated format.
5153.303-10 Contractor Performance Assessment Report System access request format.
AFARS – APPENDIX AA
ARMY SOURCE SELECTION SUPPLEMENT
CHAPTER 1: PURPOSE, ROLES, AND RESPONSIBILITIES
1.1 Purpose
1.2 Applicability and Waivers
1.3 Best Value Continuum
1.4 Source Selection Team Roles & Responsibilities
CHAPTER 2: PRESOLICITATION ACTIVITIES
2.1 Conduct Acquisition Planning
2.2 Develop a Source Selection Plan
2.3 Develop the Request for Proposals
2.4 Release the Request for Proposals – No Army Text
CHAPTER 3: EVALUATION AND DECISION PROCESS
3.1 Evaluation Activities
3.2 Documentation of Initial Evaluation Results
3.3 Award Without Discussions
3.4 Competitive Range Decision Document – No Army Text
3.5 Discussion Process
3.6 Final Proposal Revisions – No Army Text
3.7 Documentation of Final Evaluation Results
3.8 Conduct and Document the Comparative Analysis
3.9 Best–Value Decision – No Army Text
3.10Source Selection Decision Document – No Army Text
3.11 Debriefings – See Appendix A
3.12 Integrating Proposal into the Contract
CHAPTER 4: DOCUMENTATION REQUIREMENTS
4.1 Minimum Requirements – No Army Text
4.2 Electronic Source Selection
CHAPTER 5: DEFINITIONS
APPENDIX A
A-1 Debriefing Guide
APPENDIX B
APPENDIX C
APPENDIX D
Oral Presentations and Proposals
APPENDIX E
Small Business Participation Proposal
APPENDIX F
On–Line Reverse Auctions
APPENDIX G
Templates / Samples
AFARS – APPENDIX BB
MANAGEMENT CONTROL EVALUATION CHECKLISTS
Part 1 – General
BB–100 Function.
BB–101 Purpose.
BB–102 Instructions.
BB–103 Additional Instructions for Contingency Contracting Functions Outside the Contiguous United States.
Part 2 – Contracting Test Questions
BB-200 Event Cycle 1: Management of Contracting Functions.
BB-201 Event Cycle 2: Presolicitation.
BB-202 Event Cycle 3: Source Selection/Evaluation, Negotiation, and Award.
BB-203 Event Cycle 4: Contract Administration.
BB-204 Event Cycle 5: Special Acquisition Situations and Requirements.
AFARS – APPENDIX CC
Army Procurement Management Review Program
Part 1 – Introduction
CC-100 Purpose.
CC-101 Mission and Objectives.
CC-102 Applicability.
Part 2 – PMR Policy and Philosophy
CC-200 Policy.
CC-201 Philosophy.
Part 3 – Responsibilities
CC-301 Assistant Secretary of the Army (Acquisition, Logistics and Technology) (ASA(ALT)).
CC-302 Deputy Assistant Secretary of the Army for Procurement (DASA(P)).
CC-303 Directorate of Review and Oversight, Office of the DASA(P).
CC-304 Heads of Contracting Activities.
Part 4 – Procedures
CC-400 Scheduling.
CC-401 Types of Procurement Management Reviews.
CC-402 Approach of Procurement Management Reviews.
CC-403 Preparation for Procurement Management Reviews.
CC-404 Results of Procurement Management Reviews.
CC-405 Annual Summary Health Report.
AFARS – APPENDIX DD
SUBCONTRACTING PLAN EVALUATION GUIDE
Part 1 – Introduction
DD-100 Purpose.
DD-101 Applicability.
DD-102 Goals.
DD-103 Evaluation Rating.
DD-104 Modification of Guide.
DD-105 Use of Preaward Surveys.
Part 2 – Rating System
DD-201 Acceptable Plans.
DD-202 Unacceptable Plans.
Part 3 – Subcontracting Plan Requirements
DD-301 Requirements.
AFARS – APPENDIX EE
DEPARTMENT OF THE ARMY GOVERNMENT PURCHASE CARD OPERATING PROCEDURES
Chapter 1: The Government Purchase Card Program
1-1. Purpose
1-2. Glossary
1-3. Background
1-4. References
1-5. GPC Authority
1-6. Applicability
1-7. Program Organization, Roles and Responsibilities
1-8. Management of the GPC Program
Chapter 2: Establishing and Maintaining a GPC Account
2-1. Nomination, Selection, and Appointment of Cardholders and Billing Officials
2-2. Training Requirements
2-3. Account Establishment
2-4. Account Maintenance
2-5. Liability of the Government Cardholders and Billing Officials
2-6. Card Suspension Policy
2-7. Card Security
Chapter 3: Operational Guidance and Procedures
3-1. Making Purchase Transactions
3-2. Use of the GPC for Training and Education
3-3. Use of the GPC for Military Tuition Assistance
3-4. Reimbursement of Training Expenses
3-5. Required Sources of Supplies and Services
3-6. Separation of Duties
3-7. Span of Control
3-8. Tax–Exempt Status
3-9. Surcharges
3-10. Property Accountability
3-11. Statement Reconciliation and Certification
3-12. Confirm and Pay
3-13. File Retention
3-14. Convenience Checks and Foreign Draft Checks
3-15. Office Supply Blanket Purchase Agreements (BPAs)
3-16. Rebates/Credits
Chapter 4: Management Controls and Program Oversight
4-1. Management Controls
4-2. Surveillance Reporting and Surveillance Reviews
4-3. Suspected Fraud or Abuse
4-4. Purchase Card Online System (PCOLS)
4-5. Violation of Army GPC Procedures
Appendix A: Best Practices
Appendix B: References
Appendix C: Prohibited Purchases
Appendix D: Department of Defense (DoD) Purchase Card Checklist and Certification Template
Appendix E: DD Form 577 for Appointing a Certifying Officer
Appendix F: Sample GPC Appointment Letters
Appendix G: Formal Reporting Requirements
Appendix H: Semi–Annual Surveillance Report Template
Appendix I: GPC Thresholds
Appendix J: Glossary – Sections I and II
AFARS – APPENDIX FF
DEPARTMENT OF THE ARMY PLAN FOR CONTROL OF NONSTANDARD CLAUSES
AFARS – APPENDIX GG
AFARS – APPENDIX HH
Policy and PWS Language
Common and Data Services
CLIN SLIN Descriptions