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NMCARS ANNEX 14 – REPORTS

ANNEX 14 – REPORTS

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PERIOD-ICITY

REPORT/NOTES

REFERENCE

EXTERNAL DUE DATE

EXTERNAL DUE ORGANIZATION

DASN(AP) DUE DATE

SUBMISSION TO

1

Bi-Annual

Evaluation Requirements of Contracting Officers under DoDI 5000.66; (i.e., Functional Independence of Contracting Officers) Note: Reported in even numbered years

NMCARS 5201.102(d)(S-90)

31-Oct

DPAP

15-Oct

DASN(AP) via email to RDAJ&As@navy.mil 

2

Bi-Annual

Compliance report that no senior leader performed multiple roles in major weapon system or major service acquisitions Note: Reported in even numbered years

NMCARS 5203.170(a)

30-Dec

DPAP

30-Nov

DASN(AP) via email to RDAPolicy@navy.mil

3

Annual

Procurement Performance Management Assessment Program (PPMAP) Summary of Relevant Findings from Prior FY PPMAP.

NMCARS 5201.691-1

Not applicable

Not applicable

31-Jan

DASN(AP) via email to RDAJ&As@navy.mil 

4

Annual

Contract Action Report, Data Verification and Validation (V&V) Certification

NMCARS 5204.604(3)

15-Dec

DPAP

1-Dec

DASN(AP) via email to RDAJ&As@navy.mil 

5

Annual

Competition Report, including projected competition goal for current year

FAR 6.502(b)(2)

31-Jan

DPAP

15-Jan

DASN(AP) via email to RDAPolicy@navy.mil 

6

Annual

Report on Pilot Program for Acquisition of Military-Purpose Nondevelopmental Items

NMCARS 5212.7102-2

31-Oct

DPAP

15-Oct

DASN(AP) via email to RDAJ&As@navy.mil 

7

Annual

Commercial Item Exceptions to Cost/Pricing Data valued $15M or more.

NMCARS 5215.403-1(c)(3)(B)

30-Nov

DPAP

31-Oct

DASN(AP) via email to RDAJ&As@navy.mil 

8

Annual

Truth In Negotiation Act (TINA) Waivers valued $15M or more.

NMCARS 5215.403-1(c)(4)(B)

30-Nov

DPAP

31-Oct

DASN(AP) via email to RDAJ&As@navy.mil 

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PERIOD-ICITY

REPORT/NOTES

REFERENCE

EXTERNAL DUE DATE

EXTERNAL DUE ORGANIZATION

DASN(AP) DUE DATE

SUBMISSION TO

9

Annual

Report of Contract Data for Multi-Year contracts with Economic Price Adjustment clauses.

NMCARS 5216.203-4

30-Oct

DPAP

26-Oct

ASN(AP) via email to RDAJ&As@navy.mil 

10

Annual

Nondefense Agency Certifications Report

NMCARS 5217.703(c)

Within 30 days of the beginning of the fiscal year

DPAP

Within 20 days of the beginning of the fiscal year

DASN(AP) via email to RDAJ&As@navy.mil 

11

Annual

COTS End Items Report for contracts valued at $5M or more (including task orders/ delivery orders) PER ITEM

NMCARS 5225.7003

31-Oct

DPAP

15-Oct

DASN(AP) via email to RDAJ&As@navy.mil  

12

Annual

Cost Accounting Standards Waivers over $15M

NMCARS 5230.201-5

30-Nov

DPAP

31-Oct

DASN(AP) via email to RDAPolicy@navy.mil 

13

Annual

Service Requirements Review Board Action Item Correction POAM

NMCARS 5237.191(b)

Not applicable

Not applicable

120 days after completion of SRRB

DASN(AP) via email RDAJ&As@navy.mil 

14

Annual

Service Requirements Review Board Final Analysis

NMCARS 5237.191(c)

Not applicable

Not applicable

30 days after completion of SRRB

DASN(AP) via email RDAJ&As@navy.mil 

15

Annual

Offerors responses to provision 252.247-7026 related to Ocean Transportation

NMCARS 5247.573-3

15-Feb

Directorate of Acquisition, TRANSCOM

31-Jan

DASN(AP) via email to RDAJ&As@navy.mil 

16

Annual

Foreign Military Sales over $2M

Sec 1231 FY2007 NDAA

31-Mar

DPAP

15-Mar

DASN(AP) via email to RDAJ&As@navy.mil 

17

Annual

Review of Contracts Involving Combat and Security Force Training

ASN RD&A memo "Acquisition of Contractor-Provided Combat and Security Related Training" dated 25 Nov 2009

Not applicable

Not applicable

By Request annually

DASN(AP) via email to RDAJ&As@navy.mil 

 

PERIOD-ICITY

REPORT/NOTES

REFERENCE

EXTERNAL DUE DATE

EXTERNAL DUE ORGANIZATION

DASN(AP) DUE DATE

SUBMISSION TO

18

Annual

FY12 NDAA Sections 841 and 842 Report

Note: Requirement legislated to report on Calendar Years 2012-2014

DPAP Memo “Reporting Requirements in Sections 841 and 842 of the NDAA for FY12 (Public Law 112-81)” dated May 14, 2012

1 Feb

DPAP

15 Jan

DASN(AP) via email to RDAJ&As@navy.mil 

19

Annual

FY12 NDAA Section 846 - Indemnification Agreements - Contingency Contracting

FY2012 NDAA §846 DPAP Memo "Reporting Requirements in section 846 of the NDAA for FY12 (Public Law 112-81)“dated Dec 13, 2012

1-Nov

DPAP

20-Oct

DASN(AP) via email to RDAJ&As@navy.mil 

20

Semi-Annual

Award Fee and Incentive Fee Report

NMCARS 5216.401(f)

30 Mar 30 Sep

DPAP

1 Mar/1 Sep

DASN(AP) via email to RDAJ&As@navy.mil 

21

Semi-Annual

Consolidated Undefinitized Contract Actions (UCA) Management Plan Note: DASN(AP) generates (Belton)

DFARS 217.7405(a)(1)

30 Apr/31 Oct

DPAP

 

 

22

Semi-Annual

Consolidated Undefinitized Contract Actions (UCA) Management Report

NMCARS 5217.7405(a)(2)

30 Apr/31 Oct

DPAP

15 Apr/15 Oct

DASN(AP) via email to RDAJ&As@navy.mil 

23

Semi-Annual

DCMA Business Base Input

NMCARS 5242.1790

First week of March/First week of September

DCMA

First week of February/First week of August

DASN(AP) via email to RDAJ&As@navy.mil 

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PERIOD-ICITY

REPORT/NOTES

REFERENCE

EXTERNAL DUE DATE

EXTERNAL DUE ORGANIZATION

DASN(AP) DUE DATE

SUBMISSION TO

24

Semi-Annual

Contract Audit Follow Up (automated system)

DoD Instruction 7640.02

31 Mar/30 Sep

DCMA

Due to DCMA not DASN(AP). DASN(AP) is DON liaison to DCMA if questions arise.

CAFU system in eTools at www.dcma.mil.  

25

Semi-Annual

IUID Report

DPAP Memo Dec 4, 2007

30 Jun/31 Dec

DPAP

1 Jun/1 Dec

DASN(AP) via email to RDAJ&As@navy.mil 

26

Semi-Annual

RFID Compliance Report

ASN(RD&A) Memo Jun 5, 2009

Not applicable

Not applicable

1 Jun/1 Dec

DASN(AP) via email to RDAJ&As@navy.mil 

27

Semi-Annual

eSRS Status Report Note: DASN(AP) will run eSRS Status Report. Field updates/inputs are required to DASN(AP) by Due Date

DPAP Memo Apr 16, 2009

30 Jun/30 Dec

DPAP

15 Jun/15 Dec

DASN(AP) via email to RDAJ&As@navy.mil 

28

Quarterly

Peer Review Forecast

NMCARS 5201.170

31 Mar 30 Jun 30 Sep 31 Dec

DPAP

25th of each month NMCARS is monthly. DFARS is quarterly

DASN(AP) via email to RDAJ&As@navy.mil 

29

Quarterly

Bridge Contract Awards

NMCARS 5206.303-92

Not applicable

Not applicable

30 Jan, 30 Apr, 30 Jul, 30 Oct

DASN(AP) via email to seniorservicesmanage.fct@navy.mil

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PERIOD-ICITY

REPORT/NOTES

REFERENCE

EXTERNAL DUE DATE

EXTERNAL DUE ORGANIZATION

DASN(AP) DUE DATE

SUBMISSION TO

30

Quarterly

V&V Data Verification

DOD FY 2012 Procurement Data Improvement & Compliance Plan (By DPAP)

FY12 Schedule: 15 Feb: Q1, 16 May: Q2, 15 Aug: Q3, 3 Dec: Q4

DPAP

30 days from the end of the quarter

DASN(AP) via email to RDAPolicy@navy.mil 

31

Quarterly

Synchronized Predeployment & Operational Tracker (SPOT) Plus CENTCOM Census Note: SPOT generates an auntomated report for submission.

USD(AT&L) Memo Policy on the Transition to and Use of an Automated Census for Contractors
Supporting Operations in the USCENTCOM AOR dtd Jan 19 2010

1 Jan, 1 Apr, 1 Jul, 1 Oct

USD(AT&L)

 

 

32

Monthly

Department of Energy Order Amounts

NMCARS 5217.502-2(S-90)(i)

Monthly - no specified date within the month.

Deputy Director, DPAP, Contract Policy and International Contracting

Within two weeks of order issuance

DASN(AP) via email to RDAJ&As@navy.mil 

33

Monthly

CENTCOM 715-1 Report

CENTCOM Regulation Number 715-1 of 25 Jan 2013

Monthly - no specified date within the month.

CENTCOM

 

 

34

As needed

Suspected Violations of the Gratuities Clause

NMCARS 5203.203

Notification - Within 2 days, Report – Within 5 working days

AGC(AI) and Contracting Officer

 

 

35

As needed

Lobbying Disclosure Act Violations

NMCARS 5203.806

As occurring

DPAP

As occurring

DASN(AP) via email to RDAJ&As@navy.mil 

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PERIOD-ICITY

REPORT/NOTES

REFERENCE

EXTERNAL DUE DATE

EXTERNAL DUE ORGANIZATION

DASN(AP) DUE DATE

SUBMISSION TO

36

As needed

Contractor Poor Performance

NMCARS 5209.406-3(d)(S-90)

Within 5 days after issuance of cure or show cause notice

Department of the Navy (DON) Acquisition Integrity Office (AIO)

 

 

37

As needed

Debarment Reports/Suspension Reports

NMCARS 5209.406-3(4)

As occurring

Assistant General Counsel (Acquisition Integrity)

As occurring

DASN(AP) via email to RDAJ&As@navy.mil  a copy of documentation submitted to AGC(AI)

38

As needed

Determination for exception to the requirement for Item Unique Identification. Note: D&F executed by: CAE for ACAT I, HCA for all others

NMCARS 5211.274-2

Prior to contract award

DPAP

Prior to contract award.

DASN(AP) via email to RDAJ&As@navy.mil 

39

As needed

Business Case Analysis Part 1 for GWACs, interagency agreements.

NMCARS 5213.303-2 NMCARS 5217.502-1(c)

Not applicable

Not applicable

Not applicable

DASN(AP) via email to RDAJ&As@navy.mil 

40

As needed

Truth in Negotiations Act (TINA) waivers >$15M

NMCARS 5215.403-1(c)(4)(A)(2)

Not applicable.

Not applicable

Prior to waiver approval

DASN(AP) via email to RDAJ&As@navy.mil 

41

As needed

TINA Waiver Requests in excess of $100M

NMCARS 5215.403-1(c)(4)(A)(2)

Not applicable

Not applicable

Prior to contract award.

DASN(AP) via email to RDAPolicy@navy.mil 

42

As needed

NDAA Section 808 Exception Approval

Note: Report expires at the end of FY13.

NMCARS 5216.102

Not applicable

Not applicable

Prior to contract award or order issuance

DASN(AP) via email to RDAJ&As@navy.mil 

43

As needed

HCA approved D&F for ACAT I programs using CPAF incentive contract type

NMCARS 5216.401(d)

Not applicable

Not applicable

Within 15 days of approval by HCA

DASN(AP) via email to RDAJ&As@navy.mil 

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PERIOD-ICITY

REPORT/NOTES

REFERENCE

EXTERNAL DUE DATE

EXTERNAL DUE ORGANIZATION

DASN(AP) DUE DATE

SUBMISSION TO

44

As needed

HCA approved D&F for non-ACAT I programs valued at $50M or greater using CPAF incentive contract type

NMCARS 5216.401(d)

Not applicable

Not applicable

Within 30 days of approval by HCA

DASN(AP) via email to RDAJ&As@navy.mil 

45

As needed

Award Fee D&F (CPAF for an ACAT I program)

NMCARS 5216.401(d)(3)(i)

Within 30 days of the end of the quarter

DPAP

Within 15 days of approval by HCA

DASN(AP) via email to RDAJ&As@navy.mil 

46

As needed

Award Fee D&F for any contract $50M or more, including options

NMCARS 5216.401(d)(3)(ii)

Not applicable

Not applicable

Within 30 days of approval by HCA

DASN(AP) via email to RDAJ&As@navy.mil 

47

As needed

Submission of Determination and Finding on Single Award IDIQ contracts over $103M. Note: Include the congressional notification document in the DFARS PGI 216.504 prescribed format.

NMCARS 5216.504(c)(1)(ii)(D)(1)

Prior to award

DPAP

Prior to single solicitation

DASN(AP) via email to RDAJ&As@navy.mil.

48

As needed

Determination Approvals >$103M (less stated exceptions)

NMCARS 5216.504

Not applicable

Not applicable

Prior to contract award or order issuance

DASN(AP) via email to RDAJ&As@navy.mil 

49

As needed

Congressional notification for Multi-year contracts

NMCARS 5217.170

Not applicable

Not applicable

45 days prior to contract award or order issuance

DASN(AP) via email to RDAJ&As@navy.mil 

50

As needed

Determination Approval for Multi-year contract for supplies >$500M

NMCARS 5217.172-90

Not applicable

Not applicable

Prior to contract award or order issuance

DASN(AP) via email to RDAJ&As@navy.mil 

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PERIOD-ICITY

REPORT/NOTES

REFERENCE

EXTERNAL DUE DATE

EXTERNAL DUE ORGANIZATION

DASN(AP) DUE DATE

SUBMISSION TO

51

As needed

Investigation reports of labor standard violations for contracts involving construction.

Note: DASN(AP) will notify the Administrator, Wage and Hour Division.

NMCARS 5222.406-8(d)

As required

Attorney General of the United States via DASN(AP).

As identified

For NAVFAC, submit to NAVFACENGCOMHQ. For all others, submit to DASN(AP) via email to RDAJ&As@navy.mil 

52

As needed

Waiver of Mandatory Arbitrations

NMCARS 5222.7404

As required

DPAP

Prior to waiver approval

DASN(AP) via email to RDAJ&As@navy.mil 

53

As needed

Sudan Waivers

NMCARS 5225.702-4

Allowing sufficient time for review and approval

OFPP

Prior to submission to OFPP

DASN(AP) via email to RDAJ&As@navy.mil 

54

As needed

Iran Waivers

NMCARS 5225.703-4

Allowing sufficient time for review and approval

OFPP

Prior to submission to OFPP

DASN(AP) via email to RDAJ&As@navy.mil 

55

As needed

Waiver of buys from Munitions from Communist Chinese military companies

NMCARS 5225.770-5

15 days prior to award/DPAP

DPAP

20 days prior to award

DASN(AP) via email to RDAJ&As@navy.mil 

56

As needed

Nonimplementation of GAO protest recommendations. Note: SECNAV is authorized to make the waiver determination without power of delegation.

NMCARS 5233.104(g)

Prior to final decision not to implement

Comptroller General

Prior to final decision not to implement

DASN(AP) via email to RDAJ&As@navy.mil 

57

As needed

Protests of Acquisitions valued at $1B or more

NMCARS 5233.170

Within 10 days of receipt of the protest

DPAP

Within 5 days of receipt of the protest

DASN(AP) via email to RDAJ&As@navy.mil 

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PERIOD-ICITY

REPORT/NOTES

REFERENCE

EXTERNAL DUE DATE

EXTERNAL DUE ORGANIZATION

DASN(AP) DUE DATE

SUBMISSION TO

58

As needed

Contractor Appeal to ASBCA Litigation Requirements Report

NMCARS 5233.9002

In conjunction with an appeal

Litigation Division of the Office of General Counsel

With compilation of Rule 4 documents

DASN(AP) via email to RDAJ&As@navy.mil 

59

As needed

Direct Purchase of Ocean Transportation Services Note: DFARS reference requires Contracting Officer to forward a report to Commander, MSC for review and forwarding if approved.

NMCARS 5247.573-1

When proposed freight charges are excessive or otherwise unreasonable

SECNAV

Not applicable

DASN(AP) via email to RDAJ&As@navy.mil 

60

As needed

Ocean Transportation Incidental to contract for supplies, services or construction/ direct purchase. Note: DFARS reference requires Contracting Officer to forward a report to Commander, MSC for review and forwarding if approved.

NMCARS 5247.573-2

When proposed freight charges are excessive or otherwise unreasonable

SECNAV

Not applicable

DASN(AP) via email to RDAJ&As@navy.mil 

61

As needed

Termination For Default

NMCARS 5249.470

Within 5 days after issuance of termination or change in termination status

Department of the Navy (DON) Acquisition Integrity Office (AIO)

 

 

62

As needed

Contract Termination – Congressional Notification on Significant Contract Terminations

NMCARS 5249.7001

As soon as possible after the decision to terminate is made

Navy – Chief of Legislative Affairs

As soon as possible after the decision to terminate is made

DASN(AP) via email to RDAJ&As@navy.mil. Confirm receipt via phone call.

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PERIOD-ICITY

REPORT/NOTES

REFERENCE

EXTERNAL DUE DATE

EXTERNAL DUE ORGANIZATION

DASN(AP) DUE DATE

SUBMISSION TO

63

Per contract containing services labor hours

ECMRA Contractor Service Hour Labor Reporting

Note: Contractors perform reporting.

NMCARS 5237.102-90

Not applicable

Not applicable

No later than October 31 for the preceding fiscal year.

DON ECMRA Application

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