PART 5204 ADMINISTRATIVE MATTERS
SUBPART 5204.2—CONTRACT DISTRIBUTION
5204.201 (PGI 204.201) Procedures.
(3)(i) DON activities shall post an electronic copy of each newly executed procurement instrument (contracts, purchase orders, delivery orders, modifications, etc.) within two working days of execution, to the DoD Electronic Document Access (EDA) (http://eda.ogden.disa.mil), regardless of dollar value or method of payment. All parts of an instrument that would have been provided to a recipient in paper should be made available electronically.
SUBPART 5204.6—CONTRACT REPORTING
5204.604 (DFARS 204.604) Responsibilities.
(3)(i) HCAs shall complete quarterly data verification and validation (V&V) in accordance with the data V&V process described in section 4.0 available at http://www.acq.osd.mil/dpap/pdi/eb/docs/OSD_Data_Improvement_Plan_v1-3.pdf and submit the quarterly results and certifications to DASN (A&LM) eBusiness Policy and Oversight Division no later than 30 days from the end of the quarter.
(ii) By December 1st of each year, HCAs shall submit the required annual certification and data validation results for the preceding fiscal year reported data on contract actions to
DASN(AP) E-business Policy and Oversight Division following the instructions and format
at http://www.acq.osd.mil/dpap/pdi/eb/docs/OSD_Improvement_Plan_v1-3_Exhibit_E.doc.
SUBPART 5204.8—GOVERNMENT CONTRACT FILES
5204.802 (DFARS 204.802) Contract files.
(2) Official record copies may include computer generated documents prepared within the contracting activity to request and support individual contracting actions.
SUBPART 5204.70—UNIFORM PROCUREMENT INSTRUMENT IDENTIFICATION NUMBERS
5204.7003 (DFARS 204.7003) Basic PII number.
(a) Elements of a number.
(3) Position 9. Assign the capital letter “G” to the ninth position of the basic PII Number for Educational Service Agreements.
5204.7004 (DFARS 204.7004) Supplementary PII numbers.
(d) Delivery orders under indefinite delivery contracts, orders under basic ordering agreements, and calls under blanket purchase agreements. Requests for assignment of two-character call/order
serial numbers are to be submitted in writing to DASN(AP). The request should include activity
name, complete address, Unit Identification Code (UIC), dollar limit of purchasing authority, and estimated number of orders per contract.
(2) Orders placed against another activity's contract or agreement.
(i) If the office placing the order or call is the only activity placing orders under the contract or agreement, use of serial numbers 0001 through 9999 is authorized.