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NMCARS ANNEX 5 - BRIDGE CONTRACT APPROVAL AND REPORTING

ANNEX 5 - BRIDGE CONTRACT APPROVAL AND REPORTING

Pursuant to NMCARS 5206.303-1(90), the template below shall be used in requesting approval to award a bridge contract.

REQUEST FOR AUTHORIZATION OF BRIDGE CONTRACT

CERTIFICATIONS AND APPROVAL

TECHNICAL/REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this request for authorization of a bridge contract are complete and accurate to the best of my knowledge and belief.

Technical Cognizance:

_____________________ __________________ ___________ __________

Signature Name (Printed) Phone No. Date

Requirements Cognizance:

_____________________ __________________ ___________ __________

Signature Name (Printed) Phone No. Date

CONTRACTING OFFICER CERTIFICATION

I certify that the facts and representations for this request for authorization of a bridge contract are accurate and complete to the best of my knowledge and belief.

_____________________ __________________ ___________ __________

Signature Name (Printed) Phone No. Date

ACQUISITION VALUED $650,000 OR LESS

ACTIVITY CHIEF OF THE CONTRACTING OFFICE APPROVAL

Upon the basis of the information contained in this request, I hereby approve, as the Activity Chief of the Contracting Office, the negotiation of a bridge contract valued at $650,000 or less as described herein.

_________________________ ____________________ ______________

Signature Name (Printed) Date

ACQUISITION VALUED BETWEEN $650,000 AND $5,000,000

ECHELON II CHIEF OF THE CONTRACTING OFFICE APPROVAL

Upon the basis of the information contained in this request, I hereby approve, as the Echelon II/III Chief of the Contracting Office, the negotiation of a bridge contract valued between $650,000 and $5,000,000 as described herein.

_________________________ ____________________ ______________

Signature Name (Printed) Date

ACQUISITION VALUED GREATER THAN $5,000,000

HEAD OF THE CONTRACTING ACTIVITY APPROVAL

Upon the basis of the information contained in this request, I hereby approve, as the Head of the Contracting Activity, the negotiation of a bridge contract valued greater than $5,000,000 as described herein.

_________________________ ____________________ ______________

Signature Name (Printed) Date

Within 30 days of the end of each quarter, each HCA shall report to DASN(AP) data on bridge contract use in the format below using Microsoft Excel. Negative reports are required. Instructions for completing the spreadsheet are outlined below the illustration.

Quarterly Bridge Contract Report Format. A formatted spreadsheet is available at https://acquisition.navy.mil/rda/home/acquisition_one_source/bridge_contract_policy.

GraphicGraphic

Instructions for completing the Quarterly Bridge Contract Report

1. Re-name the tab currently titled "HCA Name (CHANGE)" to the contracting office activity name.

2. For every bridge contract issued in the reporting quarter, report the details for each and every bridge action. Note: Report each bridge contract action on a single line. Multiple bridge contract actions may NOT be combined into a single reporting line.

3. After completion, save Excel spreadsheet as "(Your HCA name)-Bridge Contracts-FY(2-digit year)Q(1-digit quarter #)". E.g. NAVSEA-Bridge Contracts-FY11Q1

4. Email spreadsheet as attachment to kenneth.brennan@navy.mil

5. POC is Ken Brennan, ASN(RDA), phone 703-693-1167, email, kenneth.brennan@navy.mil

The data dictionary defining the Bridge Contract Report fields is below.

Field

Page Location

GraphicDescription

Reporting Office

Row 2

Name of reporting organization (SYSCOM / HCA/ etc.)

POC

Row 3

First point of contact, including Name, phone and e-mail

Bridge Contracts Issued (FY10 through 18 MAR 2011)

Row 6

Header separating contracts already awarded at time of reporting

Bridge Contracts Projected (18 MAR 2011 through FY11)

Row 16

Header separating contracts projected to be required for award during the remainder of FY11

Contract Number

Column A

Full individual designator for each contracting action that resulted in a bridge contract. (e.g. N00189-08-D-XXXX, etc.)

Contract POP Start Date

Column B

Period of Performance (POP) start date for original contract. Use date format yyyymmdd for beginning date.

Contract POP End Date

Column C

Period of Performance end date for original contract (end date of last order. Use date format yyyymmdd for end date.

Incumbent

Column D

Name of vendor awarded the original contract

Value of Last Planned order ($)

Column E

Awarded cost of the last planned POP

Bridge POP Start Date (Actual for past awards, projected for future awards)

Column F

Period of Performance start date for the individual bridge contract. Use date format yyyymmdd for beginning dates.

Bridge POP End Date (Actual for past awards, projected for future awards)

Column G

Period of Performance end date for the individual bridge contract. Use date format yyyymmdd for end date.

Bridge Contract Value ($) (Actual for past awards, projected for future awards)

Column H

Awarded / additional cost / value of the individual Bridge POP

Date of Bridge Award (Actual for past awards, projected for future awards)

Column I

Date bridge award was signed

Cause of Bridge Contract

Column J

Reason a bridge contract was required. Free form description. Significant detail is not required, a short explanation is acceptable. Possible reasons may include (but not be limited to, Delayed submission of requirements, Late change to requirements, PCO/CS issues, Protest, Delayed DCAA audits, etc..

Bridge Approved by

Column K

Name of approver, most regularly the individual who signed the Justification and Analysis (J&A). Include name and organizations descriptor.

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