ANNEX 5 - BRIDGE CONTRACT APPROVAL AND REPORTING
1. Approval.
Pursuant to NMCARS 5206.303-1(90), the template below shall be used in requesting approval to award a bridge contract.
REQUEST FOR AUTHORIZATION OF BRIDGE CONTRACT
1) Contract #: ________________________________________________________________________
2) Incumbent Name: ________________________________________________________________________
3) Date Current Contract Period of Performance Expires: ________________________________________________________________________
4) Period of Performance and Value of Last Order/Contract Action:
________________________________________________________________________
5) Date Requirement for Bridge Contract Identified: ________________________________________________________________________
6) Estimated Period of Performance and Value of Bridge Contract: ________________________________________________________________________
7) Anticipated Award Date for Follow-on Contract (after bridge contract): ________________________________________________________________________
8) Reason for Bridge Contract: ________________________________________________________________________ ________________________________________________________________________
________________________________________________________________________
9) Describe the Urgency and Impact of Lack of Contractual Coverage Without Bridge Contract: ________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
10) Actions Taken to Eliminate Future Need for Bridge Contract: (address whether the acquisition strategy is full and open, limited competition, or sole source) ________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
CERTIFICATIONS AND APPROVAL
TECHNICAL/REQUIREMENTS CERTIFICATION
I certify that the facts and representations under my cognizance which are included in this request for authorization of a bridge contract are complete and accurate to the best of my knowledge and belief.
Technical Cognizance:
_____________________ __________________ ___________ __________
Signature Name (Printed) Phone No. Date
Requirements Cognizance:
_____________________ __________________ ___________ __________
Signature Name (Printed) Phone No. Date
CONTRACTING OFFICER CERTIFICATION
I certify that the facts and representations for this request for authorization of a bridge contract are accurate and complete to the best of my knowledge and belief.
_____________________ __________________ ___________ __________
Signature Name (Printed) Phone No. Date
ACQUISITION VALUED $650,000 OR LESS
ACTIVITY CHIEF OF THE CONTRACTING OFFICE APPROVAL
Upon the basis of the information contained in this request, I hereby approve, as the Activity Chief of the Contracting Office, the negotiation of a bridge contract valued at $650,000 or less as described herein.
_________________________ ____________________ ______________
Signature Name (Printed) Date
ACQUISITION VALUED BETWEEN $650,000 AND $5,000,000
ECHELON II CHIEF OF THE CONTRACTING OFFICE APPROVAL
Upon the basis of the information contained in this request, I hereby approve, as the Echelon II/III Chief of the Contracting Office, the negotiation of a bridge contract valued between $650,000 and $5,000,000 as described herein.
_________________________ ____________________ ______________
Signature Name (Printed) Date
ACQUISITION VALUED GREATER THAN $5,000,000
HEAD OF THE CONTRACTING ACTIVITY APPROVAL
Upon the basis of the information contained in this request, I hereby approve, as the Head of the Contracting Activity, the negotiation of a bridge contract valued greater than $5,000,000 as described herein.
_________________________ ____________________ ______________
Signature Name (Printed) Date
2. Reporting.
Within 30 days of the end of each quarter, each HCA shall report to DASN(AP) data on bridge contract use in the format below using Microsoft Excel. Negative reports are required. Instructions for completing the spreadsheet are outlined below the illustration.
Quarterly Bridge Contract Report Format. A formatted spreadsheet is available at https://acquisition.navy.mil/rda/home/acquisition_one_source/bridge_contract_policy.
Instructions for completing the Quarterly Bridge Contract Report
1. Re-name the tab currently titled "HCA Name (CHANGE)" to the contracting office activity name.
2. For every bridge contract issued in the reporting quarter, report the details for each and every bridge action. Note: Report each bridge contract action on a single line. Multiple bridge contract actions may NOT be combined into a single reporting line.
3. After completion, save Excel spreadsheet as "(Your HCA name)-Bridge Contracts-FY(2-digit year)Q(1-digit quarter #)". E.g. NAVSEA-Bridge Contracts-FY11Q1
4. Email spreadsheet as attachment to kenneth.brennan@navy.mil
5. POC is Ken Brennan, ASN(RDA), phone 703-693-1167, email, kenneth.brennan@navy.mil
The data dictionary defining the Bridge Contract Report fields is below.
Field |
Page Location |
|
Reporting Office |
Row 2 |
Name of reporting organization (SYSCOM / HCA/ etc.) |
POC |
Row 3 |
First point of contact, including Name, phone and e-mail |
Bridge Contracts Issued (FY10 through 18 MAR 2011) |
Row 6 |
Header separating contracts already awarded at time of reporting |
Bridge Contracts Projected (18 MAR 2011 through FY11) |
Row 16 |
Header separating contracts projected to be required for award during the remainder of FY11 |
Contract Number |
Column A |
Full individual designator for each contracting action that resulted in a bridge contract. (e.g. N00189-08-D-XXXX, etc.) |
Contract POP Start Date |
Column B |
Period of Performance (POP) start date for original contract. Use date format yyyymmdd for beginning date. |
Contract POP End Date |
Column C |
Period of Performance end date for original contract (end date of last order. Use date format yyyymmdd for end date. |
Incumbent |
Column D |
Name of vendor awarded the original contract |
Value of Last Planned order ($) |
Column E |
Awarded cost of the last planned POP |
Bridge POP Start Date (Actual for past awards, projected for future awards) |
Column F |
Period of Performance start date for the individual bridge contract. Use date format yyyymmdd for beginning dates. |
Bridge POP End Date (Actual for past awards, projected for future awards) |
Column G |
Period of Performance end date for the individual bridge contract. Use date format yyyymmdd for end date. |
Bridge Contract Value ($) (Actual for past awards, projected for future awards) |
Column H |
Awarded / additional cost / value of the individual Bridge POP |
Date of Bridge Award (Actual for past awards, projected for future awards) |
Column I |
Date bridge award was signed |
Cause of Bridge Contract |
Column J |
Reason a bridge contract was required. Free form description. Significant detail is not required, a short explanation is acceptable. Possible reasons may include (but not be limited to, Delayed submission of requirements, Late change to requirements, PCO/CS issues, Protest, Delayed DCAA audits, etc.. |
Bridge Approved by |
Column K |
Name of approver, most regularly the individual who signed the Justification and Analysis (J&A). Include name and organizations descriptor. |