NAVY ACQUISITION PROCEDURES SUPPLEMENT
ADMINISTRATIVE MATTERS
SUBPART 5204.2-CONTRACT DISTRIBUTION
5204.201 (DFARS 204.201) Procedures.
All DoN activities shall post an electronic copy of each newly executed procurement instrument (contracts, purchase orders, delivery orders, contract modifications, etc.) within two working days of its execution, to the DoN Electronic Document Access (EDA) website (http://www.eda.navy.mil), unless payment under the instrument will be made with the Government Commercial Purchase Card. Documents shall be posted in portable document format (.pdf). No other format is acceptable. Files shall be in a reasonable size. If practical, files should not be larger than 1Mb. If necessary, contract documents may be broken into sections. Attachments may be separate files. This posting constitutes the required distribution with respect to required copies for the Defense Finance and Accounting Service, the Defense Contract Management Command, and the Defense Contract Audit Agency. Historical (existing) procurement documents should be captured and posted electronically to the above EDA website in accordance with local procedures. Priority consideration should be given to those instruments with significant payment activity remaining. All parts of an instrument that would have been provided to a recipient in paper should be made available electronically. |
SUBPART 5204.6-CONTRACT REPORTING
5204.600 (DFARS 204.600) Scope of subpart.
Contract reporting on the DD Form 350 and DD Form 1057 will be in accordance with policies and procedures promulgated by the Deputy Commander for Contracting Management, NAVSUPSYSCOM.
5204.802 (DFARS 204.802) Contract files.
1. Official record copies may include computer generated documents prepared within the contracting activity to request and support individual contracting actions.
SUBPART 5204.70-UNIFORM PROCUREMENT INSTRUMENT IDENTIFICATION NUMBERS
5204.7003 (DFARS 204.7003) Basic PII number.
(a) Elements of a number.
(3) Position 9. Assign the capital letter "G" to the ninth position of the basic PII Number for Educational Service Agreements.
5204.7004 (DFARS 204.7004) Supplementary PII numbers.
(d) Delivery orders under indefinite delivery contracts, orders under basic ordering agreements, and calls under blanket purchase agreements.
(2) Orders placed against another activity's contract or agreement.
(i) If the office placing the order or call is the only activity placing orders under the contract or agreement, use of serial numbers 0001 through 9999 is authorized.