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DLAD PART 13 – SIMPLIFIED ACQUISITION PROCEDURES



PART 13 – SIMPLIFIED ACQUISITION PROCEDURES

TABLE OF CONTENTS

13.003 Policy.

SUBPART 13.1 – PROCEDURES

13.101 General.

13.106 Soliciting competition, evaluation of quotations or offers, award and documentation.

13.106-1 Soliciting competition.

13.106-2 Evaluation of quotations or offers.

13.106-3 Award and documentation.

13.106-90 Other solicitation issues.

SUBPART 13.2 – ACTIONS AT OR BELOW THE MICRO-PURCHASE THRESHOLD

13.201 Actions at or Below the Micro-Purchase Threshold.

13.202 Purchase guidelines.

13.270 Use of the Governmentwide commercial purchase card.

SUBPART 13.3 – SIMPLIFIED ACQUISITION METHODS

13.301 Governmentwide commercial purchase card.

13.302 Purchase orders.

13.302-1 General.

13.302-2 Unpriced purchase orders.

13.303 Blanket purchase agreements (BPAs).

13.303-2 Establishment of BPAs.

13.303-3 Preparation of BPAs.

13.306 (Deviation) SF 44, Purchase Order-Invoice-Voucher

13.307 Forms.

13.390 Indefinite delivery purchase orders (IDPOs).

13.390-1 General.

13.390-2 Application.

13.390-3 Ordering period.

13.390-4 Decision to establish an IDPO.

13.390-5 Methods of establishment.

13.390-6 Order numbering.

13.390-7 Contract administration.

SUBPART 13.4 – FAST PAYMENT PROCEDURE

13.401 General.

13.402 Conditions for use.

13.404 Contract clause.

SUBPART 13.5 – TEST PROGRAM FOR CERTAIN COMMERCIAL ITEMS

13.500 General.

13.501 Special documentation requirements.

(Revised July 2, 2012 through PROCLTR 2012-36)

13.003 Policy.

SUBPART 13.1 – PROCEDURES

13.101 General.

13.106 Soliciting competition, evaluation of quotations or offers, award and documentation.

13.106-1 Solicitation competition.

13.106-1(90) [Reserved.]

13.106-1 (91) DLA Internet Bid Board System (DIBBS) quoting information for BSM automated solicitations.

The provision at 52.213-9007 shall be used in all BSM automated solicitations valued at or below $150,000 that are posted on the DLA internet bid board system (DIBBS) effective with the BSM retrofit release.

13.106-2 Evaluation of quotations or offers.

(A) The analysis must outline the methodology and calculations utilized and must demonstrate that the percentages are optimum in terms of cost savings, number of automated awards, results of internal reviews, and workload impacts.

(B) The AEs for DLA Aviation, DLA Land and Maritime, and DLA Troop Support shall submit their recommendations for establishment of new percentage variance numbers to the DLA Acquisition Policy and Systems Division, J71, by January 31 of each year.

(C) The J71 procurement systems process owner will direct a system update to reflect the optimum variance percentage recommended by the AEs for price evaluation.

(D) If any interim changes are required, an updated recommendation with supporting analysis must be submitted to DLA HQ J71.

13.106-3 Award and documentation.

13.106-90 Other solicitation issues.

practicable to do so in order to:

SUBPART 13.2 – ACTIONS AT OR BELOW THE MICRO-PURCHASE THRESHOLD

13.201 General.

13.202 Purchase guidelines.

13.270 Use of the Governmentwide commercial purchase card.

SUBPART 13.3 – SIMPLIFIED ACQUISITION METHODS

13.301 Governmentwide commercial purchase card.

13.302 Purchase orders.

13.302-1 General.

13.302-2 Unpriced purchase orders.

13.303 Blanket purchase agreements (BPAs).

13.303-2 Establishment of BPAs.

13.303-3 Preparation of BPAs.

13.307-90 Forms.

13.390 Indefinite delivery purchase orders (IDPOs).

13.390-1 General.

13.390-1(90) Clause – unilateral indefinite delivery purchase order (IDPO) agreement.

The clause at 52.213-9011, Indefinite Delivery Purchase Order (IDPO) Agreement, shall be included in solicitation and award documents when a unilateral IDPO is contemplated. The buyer shall complete the fill-in in paragraph (a). Do not use for IDPOs conducted using FAR Subpart 13.5 procedures. When using 52.213-9011, include FAR 52.216-18, Ordering; FAR 52.216-19, Order Limitations; and FAR 52.216-22, Indefinite Quantity. This clause does not apply to IDPOS in accordance with FAR 13.5.

13.390-1(91) Clause – bilateral indefinite delivery purchase order (IDPO) clause.

The clause at 52.213-9012, Indefinite Delivery Purchase Order (IDPO) Contract, shall be included in solicitation and award documents when a bilateral IDPO is contemplated. The buyer shall complete the fill-in in paragraph (a). When using 52.213-9012, include FAR 52.216-18, Ordering; FAR 52.216-19, Order Limitations; and FAR 52.216-22, Indefinite Quantity; and except for Part 13.5 acquisitions, include FAR 52.243-1, 52.232-23, 52.249-8, DFARS 252.243-7001, and when applicable FAR 52.204-2. These clauses are not prescribed for use in commercial acquisitions, therefore, they are not applicable to 13.5 acquisitions.

13.390-2 Application.

Use of an IDPO is appropriate where repetitive low dollar value purchases are made for the same item, the price of the item is expected to be stable, and expected yearly or other long–term demands are not sufficient to establish an indefinite delivery contract. The aggregate total dollar value of orders issued against an IDPO during the ordering period shall not exceed the simplified acquisition threshold (or $5,000,000 for acquisitions conducted under FAR Subpart 13.5). To establish an IDPO above $25,000 the contracting officer must satisfy the publishing requirements at FAR 5.101. Requirements shall not be split to qualify for use of an IDPO (see FAR 13.003(c)). Only one IDPO shall be established per item.

13.390-3 Ordering period.

The ordering period should not normally exceed 1 year.

13.390-4 Decision to establish an IDPO.

The decision to establish an IDPO shall be made by the contracting officer in coordination with the inventory manager.

13.390-5 Methods of establishment.

13.390-5(b)(3)(90) IDPO evaluation.

The provision at 52.213-9010, IDPO Evaluation, shall be used when IDPO evaluation will be based on the estimated annual demand stated in the schedule. Use with clause 52.213-9003.

13.390-6 Order numbering.

IDPO orders shall be numbered in accordance with the uniform procurement instrument

identification numbering (PIIN) system. The initial purchase order and subsequent orders shall be distinguished by a "D" in the ninth position and a "5" in the tenth position of the PIIN. The initial purchase order shall be numbered with sub -PIIN number 0001. Subsequent orders shall be serially numbered with sub -PIIN numbers 0002 through 9999. Unless the contracting officer determines otherwise, the IDPO will be held in an open status in the SAMMS Active Contract File until the end of the ordering period or until the final payment has been made on all orders, whichever is later.

13.390-7 Contract administration.

When an IDPO is assigned to a contract administration office (CAO) for contract administration, a basic IDPO will be issued separate from the issuance of any IDPO orders. This action allows the CAO to enter basic contract information into the mechanization of contract administration services (MOCAS) system for use in processing all orders issued against that IDPO.

SUBPART 13.4 – FAST PAYMENT PROCEDURE

13.401 General.

13.402 Conditions for use.

13.404 Contract clause.

SUBPART 13.5 – TEST PROGRAM FOR CERTAIN COMMERCIAL ITEMS

13.500 General.

Agency and/or local requirements for review under specified circumstances also still apply, unless explicitly waived. Additionally, if an exemption applies only to acquisitions that are not expected to exceed the simplified acquisition threshold, such an exemption is not applicable when using subpart 13.5. One example of an exception that does not apply under subpart 13.5 is the exception from the synopsis requirement when the contract action is expected to exceed $25,000 but not expected to exceed the simplified acquisition threshold and will be made through FACNET (FAR 5.202(a)(13)). See 7.102, which requires written acquisition plans for all proposed contract actions other than “those not expected to exceed the simplified acquisition threshold,” instead of “those effected under FAR Part 13.”

13.501 Special documentation requirements.

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