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DLAD PART 47 – TRANSPORTATION



PART 47 – TRANSPORTATION

TABLE OF CONTENTS

SUBPART 47.2 – CONTRACTS FOR TRANSPORTATION OR FOR TRANSPORTATION-RELATED SERVICES

47.207 Solicitation Provisions, Contract Clauses, and Special Requirements.

SUBPART 47.3 – TRANSPORTATION IN SUPPLY CONTRACTS

47.303 Standard delivery terms and contract clauses.

47.304 Determination of delivery terms.

47.305 Solicitation provisions, contract clauses, and transportation factors.

47.305-1 Solicitation requirements.

47.305-3 F.O.B. origin solicitations.

47.305-3(92) Solicitation provisions, contract clauses, and transportation factors.

47.305-4 F.o.b. destination solicitations.

47.305-6 Shipments to ports and air terminals.

47.305-7 Quantity analysis, direct delivery, and reduction of crosshauling and backhauling.

47.305-8 Distribution planning and management system (DPMS) pilot.

47.305-10(90) Packing, marking, and consignment instructions.

47.306 Transportation factors in the evaluation of offers.

SUBPART 47.5 – OCEAN TRANSPORTATION BY U.S.-FLAG VESSELS

47.507

SUBPART 47.2 – CONTRACTS FOR TRANSPORTATION OR FOR TRANSPORTATION-RELATED SERVICES

47.207-5(90)

Use 52.247-9020, Advance Notice of Late, Short or Non-Shipment of Supplies, in BPAs for fresh fruits and vegetables

47.207-5 (91)

Insert the clause at 52.247-9042, Wartime Utilization of Contract Vehicles (Contingency Contract) (Republic of Korea) in DLA Energy solicitations and contracts for locations in Korea where transportation assets are utilized in the performance of the contract.

SUBPART 47.3 – TRANSPORTATION IN SUPPLY CONTRACTS

47.303 Standard Delivery Terms and Contract Clauses.

47.303-6 F.O.B. Destination.

47.303-6(c)

Insert the clause at 52.247-9016, F.O.B. Destination Contractor Transshipment, in solicitations and awards when solicited on an F.O.B. Destination basis with Inspection and Acceptance at Origin. Insert FAR 52.247-48 with this clause.

47.303-10(90)

Use 52.247-9019, Shipments Direct to Port Terminals for Export, in solicitations and awards involving shipment of subsistence items to port terminals for export (not applicable to brand name resale or FF&V).

47.304-4 Shipments originating outside CONUS.

Use 52.247-9024, F.O.B. Origin by Non-CONUS or Non-Canadian Offerors for Delivery to Consignees Within CONUS or Canada, in large purchase whenever offers are invited on a F.O.B. origin basis for CONUS deliveries and it is anticipated that foreign offers (other than Canadian) will be received. If offers are invited on both F.O.B. origin (A) and F.O.B. destination (B) basis, immediately following the title the buyer will insert the words “applicable to f.o.b. origin bids/offers (A) only”. This will facilitate evaluation and expedite the award process by eliminating the necessity of securing foreign land transportation rates as well as ocean rates to CONUS or Canada.

47.304-4(91)

Use 52.247-9025, F.O.B. Origin by Non-CONUS or Non-Canadian Offerors for Delivery to Consignees Outside CONUS or Canada, this provision in solicitations inviting offers on an F.O.B. origin or F.O.B. Port of Loading Basis, for supplies to be delivered to consignees located outside CONUS or Canada. Buyers will add applicable CLINs and overseas destination in paragraph (a) of this provision. NOTE: This provision should be used for any overseas distribution (including APO and FPO) except for FMS shipments that are treated as domestic.

47.305-1 Solicitation requirements.

This policy implements DOD policy developed in response to international implementation of the United Nations Food and Agriculture Organization protocol on International Standards for Phytosanitary Measures (ISPM) 15, “Guidelines for Regulating Wood Packaging Materials in International Trade.” ISPM 15 is designed to block movement of pests that can destroy forests from one nation to another. DOD shipments inside and outside of the United States must meet ISPM 15 whenever wood packaging material (WPM), as defined in 52.247-9012, is used to ship DOD cargo and/or is acquired by DOD. If the DOD policy is not followed, improperly marked shipments are likely to become frustrated cargo, be destroyed at the port, or require repacking at the port of debarkation, causing increased cost and time delays to DOD.

47.305-2(b)(90)

The Contracting Officer may insert the provision at 52.247-9026, Evaluation of Offers Invited for Both F.O.B. Origin and F.O.B. Destination, in solicitations for indefinite delivery contracts where offers are requested for both F.O.B. Origin and F.O.B. Destination and separate prices are not solicited for different quantity increments. Use ALT I when separate prices are solicited for different quantity increments.

47.305-3 F.O.B. origin solicitations.

47.305-3(94)

Insert the clause at 52.247-9017, Perishable Foodstuff Transportation, in Blanket purchase agreements (BPA) for perishable foodstuffs. 52.247-9017 is to be used only with the Subsistence supply chain.

47.305-3 F.O.B. origin solicitations. (DEVIATION)

(a)(4)(ii) DLA Energy is authorized to use provisions 5452.247-9F12, Offers of Multiple Crude Oils (NOV 89) (DEVIATION) and 5452.247-9F13, Evaluation of F.O.B. Origin and Destination offers (APR 90) (DEVIATION) in lieu of FAR provision 52.247-46 when purchasing crude oil for the Strategic Petroleum Reserve (SPR) program.

47.305-4 F.O.B. destination solicitations.

47.305-4(90)

Use 52.247-9032, Delivery Conditions for Transport Trucks, Trucks and Trailers or Tank Wagons, in acquisitions for Lubricating Oil, Engine, Grade E/HDO 40, MIL-L-2104E.

47.305-4(91)

Use 52.247-9041, Delivery Times, in solicitation and awards for Aviation items for FSG 34 IPE parts.

Shipments to ports and air terminals

As needed, use 52.247-9014, Evaluation of Offers via Export Aerial Ports, for supplies destined overseas via air freight.

47.305-6(i)(90)

Insert 52.247-9021 in solicitations when award may result in an f.o.b. origin contract. 52.247-9021, F.O.B. Origin Contract for Supplies Originating Outside the United States, should be used with 52.247-52, Clearance and Documentation Requirements-Shipments to DoD Air or Water Terminal Transshipment Points (APR 1984). For partial set-asides, the provision is only applicable to the unrestricted portion.

47.305-7(b)(90) Quantity analysis, direct delivery, and reduction of crosshauling and backhauling.

DLAD 15.304(c)(90) contains a requirement to include a transportation evaluation factor in integrated logistics management arrangements where proposals are likely to include contractor arranged transportation outside the continental United States.

47.305-8 (90) Vendor Shipment Module.

For these shipments, the vendors can obtain shipping instructions and shipping labels through VSM without having to contact the DLA transportation office.

(iii) Long term contracts which include CD support: Because of the benefits of VSM for CD shipments, especially OCONUS, Acquisition Specialists can consider either requiring VSM use by the vendor, or strongly encourage it.

For FOB Origin contracts administered by DLA, VSM will make the transportation arrangements using government rates and carriers. In these circumstances do not use clauses which require the vendors to pre pay and add transportation charges (e.g., FAR 52.247-65, F.O.B. Origin, Prepaid Freight – Small Package Shipments). Also, ensure that “T” is not used in the transportation charges reimbursable code in DPACS. Otherwise, invoices for transportation changes will be paid by DFAS.

For contracts administered by DCMA, vendors must still contact the DCMA Transportation office in lieu of using VSM. On a case-by-case basis, there may be circumstances where DCMA will permit use of VSM on DCMA administered contracts. Obtain agreement from DCMA prior to award when allowing a vendor to use VSM on a DCMA administered contract.

Although the shipping label is not mandated for DLA Direct shipments, a shipping label is still required. Vendors now have the option of using VSM to generate the military shipping label.

(1) The purpose of the clause is to encourage use of VSM by vendors as described in 47.305-8(a) and (b) above; the clause does not make VSM mandatory. Therefore, it is recommended that the clause be inserted in solicitations and contracts as a normal practice, unless the Contracting Officer knows in advance that VSM is not suitable for a particular acquisition. In addition, the clause should not be used in the following circumstances:

47.305-8(90)(a)

Use 52.247-9039 in solicitations and contracts when Project Code 175-ALASKA REMOTE RESUPPLY is cited in the PR.

(a) For deicing fluids;

(1) Paragraph (b) of the clause has been pre-filled with a delivery date of 1 Jun. This will ensure fluids are received at the final destination NLT 1 Jul.

(2) Immediate acquisition action should be initiated in order that delivery of cargo may be made. Shipments that cannot meet delivery dates shall be referred to 833 US Army Transport Battalion, USAF Water Port Logistics Office (WPLO) in Seattle, WA, (206-764-6531) for disposition.

(3) Bulk freight shipping instructions:

(i) Shipments will be solicited to:

4DL 833 US Army Transport Battalion

Attention: MTWSE-TM

4735 East Marginal Way South

Seattle, WA 98134-2391

(ii) Current stations with deadlines for bulk deicing fluid are:

STATION ACTY ADD CODE DEICING FLUID MUST ARRIVE

King Salmon FG5026 NLT 1 Jul

Eareckson FG5027 NLT 1 Jul

Galena FG5024 NLT 1 Jul

(4) Bulk deicing fluid is normally the only bulk liquid handled by WPLO. All bulk shipments will be coordinated with WPLO prior to shipment and will be shipped in commercial rail tank cars only.

(b) For all other supplies: No deadline date is applicable for "other supplies."

(1) Freight shipping instructions:

(i) Shipments will be solicited to: TACOMA, WA

(ii) Current stations are:

(2) Small package shipments/carriers are not accepted at Tacoma.

47.305-8(90)(b)

Use 52.247-9040 in solicitations and contract when Project Code Y31- PACER GOOSE or 145-PACER NORTH is cited in the PR.

(a) Immediate acquisition action should be initiated in order to meet deadline delivery date of 2 JUN. Shipments that cannot meet this date shall be referred to Military Ocean Terminal (MOT) in Norfolk, VA (757) 444-4170, FAX (757) 444-2352 or -3087, for disposition. Shipments will not be accepted at MOT Norfolk after the deadline delivery date.

(b) Shipping instructions:

(1) When Project Code Y31-PACER GOOSE is cited in the PR, use FAR 52.247-52 (Sec F) and solicit shipments to: Norfolk, VA

(2) When Project 145-PACER NORTH is cited in the PR, use FAR 52.247-52 (Sec F) and solicit shipment to: McGuire AFB, NJ

(3) Consignees for PACER GOOSE AND PACER NORTH:

(4) Parcel post shipments shall be mailed to applicable APO cited on the PR.

(5) Shipments exceeding parcel post limitations will be shipped to either MOT Norfolk or McGuire AFB, as applicable.

(6) Small package shipments/carriers (RPS, UPS, etc.) should NOT be sent to MOT Norfolk.

47.305-10(90) Packing, marking, and consignment instructions.

Insert the clause at 52.247-9029, Shipping Instructions, in Long Term solicitations and contracts. Do not use in IDPOs.

47.305-10(91)

Use 52.247-9030, Commercial Shipping Documents, in purchase orders and LTC basic contracts (when delivery orders will be under $100,000) provided the purchase order or delivery order is assigned to the DSC for administration and inspection and acceptance is destination or in accordance with fast pay procedures, or when the offeror has been otherwise authorized to use commercial shipping documents.

47.305-10(92)

Use 52.247-9035, Shipping Instructions (Domestic), in solicitations and awards when the contractor will ship supplies to a CONUS destination (48 contiguous states), a Canadian destination, or a stock location. It is not to be used for overseas shipments. Overseas shipments include parcel post shipments directly to APO/FPO addresses, shipments to Alaska, Hawaii and Puerto Rico and shipments routed through the Container Consolidation Points (CCPs) at San Joaquin, CA (W62N2A) and New Cumberland, PA (W25N14). Use of FMS freight forwarder does not apply to this clause.

47.305-10(93)

Use 52.247-9036, Shipping Instructions (Export),in shipments to overseas customers including shipments direct to APO/FPO addresses, shipments to Alaska, Hawaii, and Puerto Rico, and shipments routed through the Container Consolidation Points (CCPs) at San Joaquin, CA (W62N2A) and New Cumberland, PA (W25N14).

47.305-10(94)

Use 52.247-9037, Trans-shipment of Material Through DLA Containerization and Consolidation Points (CCP), when supplies are to be shipped via surface freight, Consolidation and Containerization Point appears in the shipping Address, or any time requisition/TCN begins with “A,” “C,” or “W” for Army, “N,” “Q,” or “R” for Navy, "E" or "F" for Air Force and the customer is outside the continental United States (OCONUS or outside the 48 contiguous states). Clause shall be used in all long term contracts supporting OCONUS customers. Use FAR 52.247-52 (Sec F) with this clause.

47.305-10(95)

Use 52.247-9038, Shipping Instructions for DLA Direct Acquisitions, in all acquisition that involve DLA direct lines.

47.305-13(90)

Use 52.247-9034, Point of Contact for Transportation Instructions, in all awards.

47.305-14 Mode of transportation.

47.305-14(90)

Insert the clause at 52.247-9028, Premium Transportation, in PURCHASE ORDERS ONLY when premium transportation is to be authorized for urgent requirements.

47.305-15 Loading responsibilities of contractors.

47.305-15(90)

Use clause 52.247-9031, Manufacturer’s Loading Practices, for non-commercial acquisitions exceeding the micro purchase threshold. MICRO PURCHASES: Use in acquisitions when more than one NSN is being procured. COMMERCIAL: Use in acquisitions in excess of the micro-purchase threshold when more than one NSN is being procured.

Use 52.247-9033, Transport Truck And/Or Truck and Trailer Free Time and Detention Rates, in Acquisitions for Lubricating Oil, Engine, Grade OE/HDO 40, MIL-L-2104E.

47.306-1(d)(90) Transportation cost determinations.

Use 52.247-9022, Evaluation of Transportation Costs – Order Quantity, in solicitations for RTCs or IQCs when an F.O.B. origin delivery term is included in the solicitation. Upon request, ETO DLA Distribution will furnish, for each origin offer received, the unit transportation costs based on the minimum order quantity.

47.306-1(d)(91)

Use 52.247-9023, Evaluation of Transportation Costs – Bulk Shipment, in solicitations for Anti-icing, Defrosting De-icing Fluid (FSC 6850) to be purchased in bulk on an f.o.b. origin basis.

SUBPART 47.5 – OCEAN TRANSPORTATION BY U.S.-FLAG VESSELS

47.507(c)

Use 52.247-9018, Utilization of Containers (Seavans) for Export Shipments, in solicitations and awards for subsistence items involving overseas destinations (not applicable to brand name resale).

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