PART 5 -- PUBLICIZING CONTRACT ACTIONS
TABLE OF CONTENTS
SUBPART 5.3 -- SYNOPSIS OF CONTRACT AWARDS
205.303 Announcement of contract awards.
SUBPART 5.4 -- RELEASE OF INFORMATION
5.403 Request from Members of Congress.
5.404 Release of long-range acquisition estimates.
PART 5 -- PUBLICIZING CONTRACT ACTIONS
Face value is the "reporting amount" required by DFARS Subsection 205.303(a)(i). Determine the face value as follows:
● Contractual actions, including modifications (other than those discussed below): Report the contract price excluding unexercised options when it exceeds $6.5M and any subsequent modifications exceeding $6.5M.
● Undefinitized contractual actions: Report the not-to-exceed (NTE) or ceiling price when it exceeds $6.5M. See DFARS 205.303(a)(i)(A) for additional guidance.
● Indefinite delivery, time and material, labor hour, and similar contractual actions: Report the maximum amount (contract ceiling price/NTE) excluding unexercised options of the basic contract when it exceeds $6.5M. Regardless of value, do not report individual orders or modifications up to the maximum amount of the basic contract. After the maximum amount of the basic contract is reached, report any subsequent orders or modifications exceeding $6.5M.
● Indefinite term Communication Service Authorizations (CSAs) processed via the Inquiry/Quote/Order (IQO) process: Report if the Monthly Recurring Charge (MRC) multiplied by the estimated service life plus the Non-Recurring Charge (NRC) exceeds $6.5M.
● Exercising options: Report the option price when it exceeds $6.5M and any subsequent modifications exceeding $6.5M.
● Incrementally funded contractual actions: Report the contract price (not the obligated amount) excluding unexercised options when it exceeds $6.5M. Regardless of value, do not report modifications up to the contract price of the basic contract. After the contract price of the basic contract is reached, report any subsequent modifications exceeding $6.5M. Apply this guidance when incrementally funding orders (order amount) or options exercised (option price), etc.
● Orders against Federal Supply Schedules: Do not report these actions.
SUBPART 5.3 -- SYNOPSIS OF CONTRACT AWARDS
205.303 Announcement of contract awards.
(S-90) For contract actions awarded by a DISA contracting officer (KO), regardless of the customer, the KO shall prepare a Congressional and Press Notification when the face value of a contractual action exceeds $6.5M as described under DARS 5.001.
(S-91) For contract actions awarded by another agency but managed/funded by DISA, the Program Manager (PM)/Acquisition Manager (AM) shall prepare a Press Notification when the face value of a contractual action exceeds $6.5M as described under DARS 5.001.
(S-92) Required format for a “ Notification.”
CONGRESSIONAL AND PRESS NOTIFICATION (DD-LA-(AR) 1279)
SOURCE SELECTION INFORMATION – See FAR 2.101 and 3.104
On (insert firm award date), (Insert full legal name of contractor), (insert city, state and zip code of contractor’s location), was awarded a (insert contract type(s) – e.g., single award indefinite delivery/indefinite quantity, multiple award indefinite delivery/indefinite quantity, letter, firm fixed price, cost plus award fee, not-to-exceed, etc., if new award) (insert type of contract action – i.e., contract or contract modification, etc.) for (insert description of the acquisition or modification). (If appropriate, insert indication if any of the buy was for foreign military sales (FMS) and identify the FMS customer). (For multiple award IDIQ include and explain the minimum guarantee, the total program ceiling amount, describe the fair opportunity process to be used, The distribution of the total ceiling value of $NNN will be determined based on the subsequent award of competitive task orders awarded. No individual awardee is guaranteed above the minimum amount of $NNN or percentage of the total ceiling above the $NNN minimum guarantee. Furthermore, the $NNN is a total ceiling value, which cannot be exceeded over the life of the potential five year contract, provided $NNN in funding is made available over the potential ## year ordering period. There is no guarantee that these contracts will be extended beyond the base one year ordering period. The face value of this action is (insert $ amount) funded by (insert FY of funds and type of appropriation). The total cumulative face value of the contract is (insert $ amount). The period of performance is (insert performance period and identify base period and number of options and option periods if options apply). (If appropriate, indicate if the contract is multiyear (see FAR 17.1)). Performance will be at (identify place(s) of performance). The original solicitation was issued as a (insert either “full and open competitive action” or “other than full and open competitive action pursuant to 10 U.S.C. 2304(c)(insert appropriate authority)”) and (insert number of offers received) proposals were received. (Insert number of solicitations issued and where the solicitation was posted – e.g., DITCO Contracting Opportunities web site if new award). (Insert name of the contractor and identify their business category – e.g., large, small, small disadvantaged, etc.). The Defense Information Technology Contracting Organization, (insert field office location – e.g., Scott AFB, Illinois, National Capital Region, etc.) is the contracting activity. (If appropriate, insert if the Contracting Office Point of Contact has any known congressional interest). The Contracting Point of Contact is (insert name and commercial telephone number) (In parentheses, insert contract number and contract modification number, if applicable). (Insert the information release date).
SOURCE SELECTION INFORMATION – See FAR 2.101 and 3.104
(S-93) PMs/AMs shall use the same format as above for “Notifications” except that the title of the document should be changed to “Press Notification,” the contracting activity name should be changed to properly reflect the non-DISA contracting activity and the contracting point of contact should be changed to reflect the DISA PM/AM point of contact information.
(S-94) Procedures.
(1) The KO must prepare and submit the Notification via email to the respective COCO. The COCO must review and approve all Notifications prior to email submission to the DISA Public Affairs Office (PAO) and DISA General Counsel (GC). The COCO will submit the Notification (in accordance with the format at DARS 5.303(S-92) via email concurrently to the DISA PAO (Outlook email address: DISA Ft Meade SPI Mailbox DISA PAO) and DISA GC (Outlook email address: DISA Scott AFB DITCO Mailbox Legal Office or DISA Ft Meade GC Mailbox Acquisition Law Team). The COCO will also provide a courtesy copy to the HCO and HCA via email. Submissions must be made in sufficient time so that the DISA PAO, DISA GC, and HCA receive it at least three workdays before the award date provided in the Notification.
(2) The PM/AM must prepare and submit the Press Notification via email to the HCA. The HCA forwards the PM/AM Notification to the DISA Director (D) or Vice Director (DV) via email. The D or DV may elect to notify the Department of Defense Chief Information Officer.
(3) To preclude the inadvertent release of the Notification prior to the actual award date and to ensure Agency compliance with the FAR 5.303(a) requirement to make the public announcement by 5:00 p.m. Washington, DC time on the day of award, KOs must execute contract award on the date provided in the Notification.
(4) The DISA PAO shall notify the Office of the Assistant Secretary of Defense (Public Affairs) and DISA GC shall notify Congress. The DISA GC shall coordinate notifications of contractual actions with DISA Congressional Affairs before release to Congress to the extent possible.
(S-95) Contractor’s Press Release.
An awardee shall submit a copy of their press release relating to any DISA contract to the Contracting Officer. The Contracting Officer should review the press release and forward the press release to DISA PAO via email address DISA Ft Meade SPI Mailbox DISA PAO, disa.meade.spi.mbx.disa-pao@mail.mil. Contractor shall not issue the press release until DISA PAO gives the Contracting Officer the authority to proceed.
SUBPART 5.4 -- RELEASE OF INFORMATION
5.403 Request from Members of Congress.
(S-90) DISAI 100-225-1, “Provision of Information to Congress” and the following procedures shall be followed prior to releasing any information to Members of Congress:
(1) Obtain coordination from DISA legal, which shall act as the liaison for and approval for release of information.
(2) Obtain coordination from the DISA Comptroller (CFE) prior to coordination with legal for DWCF financial information. PL6 will obtain coordination from the DISA Comptroller (CFE).
(3) Obtain coordination from DISA Congressional Affairs.
(4) Prepare all releases for the DISA PL HCA’s signature.
5.404 Release of long-range acquisition estimates.
(a) The Agency Competition Advocate is authorized to release long-range acquisition estimates (LRAEs).