PART 7 -- ACQUISITION PLANNING
TABLE OF CONTENTS
SUBPART 7.1 -- ACQUISITION PLANS
7.101 Definitions
7.102 Policy
7.103 Agency-head responsibilities
7.104 General procedures
7.105 Contents of written acquisition plans
207.170 Consolidation of contract requirements
207.170-3 Policies and Procedures
SUBPART 7.3 -- CONTRACTOR VERSUS GOVERNMENT PERFORMANCE
7.302 Policy
SUBPART 7.5 -- INHERENTLY GOVERNMENTAL FUNCTIONS
7.503 Policy
PART 7 -- ACQUISITION PLANNING
SUBPART 7.1 -- ACQUISITION PLANS
Acquisition Review Board (ARB). The ARB is an oversight board established and chaired by the Component Acquisition Executive (CAE). This strategic level board is chartered to implement acquisitions and provide procurement planning oversight. An ARB provides a forum for the Agency acquisition leadership to guide, direct, coordinate, and/or approve selected major acquisitions and procurements to reduce the cost, schedule, and/or performance risk. An ARB ensures expected outcomes are aligned with the mission and vision of Agency and DoD (refer to DISA Instruction 610-225-2 and CAE Guideline 005 for additional guidance).
Component Acquisition Executive (CAE). The CAE is the review authority for all acquisition matters and reports to the Director, DISA. The CAE has the authority, and is accountable, for all acquisition functions and activities in the Agency. The CAE is also the Milestone Decision Authority (MDA) for all of DISA’s Acquisition Category (ACAT) Programs, as delegated by the Assistant Secretary of Defense for Networks and Information Integration (ASD NII).
Director for Procurement (PLD). Serves as the HCA for the Agency and the approval authority for APs with a specific threshold, for classified and unclassified procurements. The PLD also serves as the Source Selection Authority (SSA) for competitive negotiated procurements at/or exceeding $50 million in value.
DISA Program/Project. A DISA funded logical grouping of requirements designed to provide a new, improved, or continuing capability in response to a validated operational capability.
DISA Program Plan. A budgetary plan of requirements supporting a specific DISA Program for any given fiscal year (FY). The Annual Program Plan Review is the forum for obtaining program plan approval.
Acquisition of Information Technology (IT) (DARS 39). Acquiring IT, including National Security System (NSS) IT, by any method including contract, grant, cooperative agreement, international agreement, interagency (Economy Act) order, or any “other transaction.”
Integrated Product Team (IPT). A cross-functional team formed for the specific purpose of delivering a capability for an external or internal customer.
Program Executive Officer (PEO). Appointed by the CAE and is responsible for all aspects of their acquisitions and will direct and implement their assigned acquisitions. The PEOs are appointed for ACAT I through ACAT III Programs, special interest items, and the project’s acquisition of services.
Program Manager or Service Manager or Project Leader (PM/SM/PL). The designated person (i.e., requirements official) or office responsible for developing and maintaining a written plan, or for the planning function in those acquisitions not requiring a written plan.
Senior Decision Authority (SDA). An SDA is appointed by the CAE and is responsible for projects and services within a defined portfolio, which may be designated as a Decision Authority (DA) for the acquisition of services.
(a) PLD prescribes policies and procedures for acquisition planning in accordance with FAR 7.103 and DFARS 207.103 that are consistent with the guidelines provided therein. Format and content of standard and streamlined acquisition plan (AP) (also located at DISA workspace https://workspaces.disa.mil/gm/Present?object=1.11.367753) templates are contained in the DISA Acquisition Planning Deskbook: http://www.ditco.disa.mil/hq/deskbooks.asp. In support of the AP, the PM/SM/PL may be asked for a draft statement of objectives and/or Independent Government Cost Estimate (IGCE) or cost estimate.
(S-90) Written APs should be prepared for requirements on a program basis, an individual contract basis, or on an individual order basis.
7.103 Agency-head responsibilities.
(d)(i) Written APs shall be prepared for FAR Parts 8, 12, 15, and 16 acquisition requirements meeting the thresholds stated below and referenced in DFARS Part 207.103(d)(i). A customer is a “DISA Customer” when the requiring office is within DISA and all others are considered “Non-DISA Customer”.
DISA CUSTOMER | ||
Acquisition Type |
Threshold |
Required AP Template |
Development** |
≥ $10M*, |
Standard |
Production or Services |
≥ $10M to $50M (All FYs)*; ≥ $10M to $25M (Any FY)* |
Streamlined |
Production or Services |
≥ $50M (All FYs)*; ≥ $25M (Any FY)* |
Standard |
NON-DISA CUSTOMER | ||
Acquisition Type |
Threshold |
Required AP Template |
Development (FAR Part 15)** |
≥ $10M* |
Standard |
Development (TO/DO against Multiple Award Indefinite Delivery Contract)** |
≥ $10M* |
Streamlined |
Production or Services (FAR Part 15) |
≥ $50M (All FYs)* ≥ $25M (Any FY)* |
Standard |
Production or Services (TO/DO against Multiple Award Indefinite Delivery Contract) |
≥ $50M (All FYs)* ≥ $25M (Any FY)* |
Streamlined |
* For estimated total cost of contract or order.
** Defined in FAR 35.001
AC 11-01
7.103(S-90) through 7.104(S-90)
Approved 14 Oct 2010
(S-90) Exceptions.
(a) The following acquisitions do not require either a Streamlined AP or a Standard AP:
(1) Modifications within the scope of the contract;
(2) Orders under single award ID/IQs and BPAs;
(3) Basic research efforts in which the emphasis is on achieving specified objectives and knowledge rather than on achieving predetermined end results prescribed in a statement of specific performance characteristics. (This emphasis applies particularly during the early or conceptual phases of the research effort which includes Joint Capability Technology Demonstrations (JCTDs) and Advanced Concept Technology Demonstrations (ACTDs).)
(b) The following acquisitions do not require a Streamlined AP if the total value of the acquisition, including options, is at or below the DFARS AP thresholds. However, these acquisitions do require a Standard AP if the total value of the acquisition, including options, is at or above the DFARS AP thresholds.
(1) Telecommunications service requirements submitted via a TSR or TSO that will result in the award of a Communication Service Authorization (CSA) either through the IQO process or placed against an indefinite delivery contract.
(S-91) Required AP signatures/coordination.
(1) DITCO processing of Streamlined APs for DISA Customer.
(i) After coordination through their respective DITCO Section/Branch chiefs, the contracting officer shall prepare the following email to obtain concurrent coordination on the Streamlined AP from Legal, the Small Business Office and, if applicable, the Procuring Activity Competition Advocate (PACA). The Disposition of Comments Document at https://workspaces.disa.mil/gm/folder-1.11.525462 shall also be attached to the email.
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TO: {Insert title from Table 7-1 below for each individual/office required to provide concurrent coordination}
SUBJECT: {Insert Title of Streamlined Acquisition Plan}
Request your coordination on subject Acquisition Plan (AP). Comments must be inserted in the attached Disposition of Comments document by completing the document as follows:
Column A – Insert your office symbol and name.
Column B – Insert the date.
Column C – Insert the AP paragraph number.
Column D - Insert your comment and/or suggested change to the AP paragraph number.
Alternatively, comments may be inserted directly into the AP using track changes. When this is done, the contract specialist/contracting officer will insert the comments into the Disposition of Comments document. Since an error could be made in doing so, it is highly recommended the reviewer insert any comments into the Disposition of Comments document.
Please note this is a concurrent coordination process and the AP will not be routed back through your office again unless specifically requested or a non-concurrence is provided.
Please indicate your coordination, coordination with comments or non-concurrence via email and return the Disposition of Comments document (if comments are provided) to {insert contract specialist/contracting officer name you want the documents returned to}.
Request your coordination no later than {insert date that is 5 business days beginning with the next business day.}
If you have any questions, please contact {insert contract specialist and/or contracting officer name and phone number}.
2 Enclosures
1 Streamlined AP
2 Disposition of Comments document
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Table 7-1.
Office Symbol |
Email Address |
Legal |
“DITCO Legal Office” for PL5, PL7 and PL8 “Acquisition Law Team” for PL6 |
DITCO Small Business Specialist (SBS) |
“DITCO Small Business Office” |
*PACA |
“DITCO Competition Advocate Review” |
* Procuring Activity Competition Advocate (PACA) must coordinate only if the AP is recommending other than full and open competition.
A DISA Form 9 is not required to obtain this concurrent coordination. The Streamlined AP for DISA customers is signed by the requirer, Contracting Officer and HCO.
(ii) The coordinating offices shall either non-concur, concur or concur with comments. If the coordinating office non-concurs or concurs with comments, the comments shall be inserted in the Disposition of Comments document which can be located at https://workspaces.disa.mil/gm/document-1.9.1621415/DISA%20Form%209%20Disposition%20of%20Comments.xls or into the AP using track changes and returned to the contract specialist/contracting officer along with the DISA Form 9.
(iii) Upon receipt of the email and Disposition of Comments documents from the concurrent reviewers, the contract specialist/contracting officer shall first determine if any offices non-concurred with the AP. If non-concurrence is received, the contract specialist/contracting officer shall notify their immediate supervisor. The contract specialist/contracting officer along with their immediate supervisor will contact the office that non-concurred and determine the next steps.
(iv) If all offices concurred or concurred with comments, then the contract specialist/contracting officer shall file the emails in Tab 5 (IT) and Tab A05 (IQO) in EDMS and then consolidate all comments into a single Disposition of Comments document and insert the contract specialist/contracting officer disposition of each comment in Column E and incorporate any necessary changes into the AP and forward the Streamlined AP and Disposition of Comments document to the HCO for approval.
(2) Standard Acquisition Plans (DISA and non-DISA Customers) and Streamlined Acquisition Plans for non-DISA Customers.
(i) The following signatures are required on the acquisition plan:
(A) Requirer (i.e., Program Manager, Service Manager or Project Leader).
(B) Contracting Officer (CO).
(C) AP Approval Authority (reference DARS 7.104 (S-90))
(ii) Although the requiring office will work with the Contracting Officer and PL4 in preparing and finalizing the acquisition plan, the requiring office is responsible for obtaining the signatures and required coordination of the acquisition plan from the following offices: SDA, PEO, CAE, Head of the Requirements Office and DISA and/or DOD Chief Information Officer (CIO).
(iii) The table below lists the offices that must coordinate on the DISA Form 9. Column 1 applies when the HCO is the approving official and Column 2 applies when the HCA or SPE is the approving official. When the SPE is the approving official, a second DISA Form 9 is required as described in (c) below.
Table 7-2.
DISA Form 9 Coordination for HCO/HCA Approval | |
HCO Approval Column 1 |
HCA/SPE Approval Column 2 |
Requirer routes for coordination | |
Requirer (PM/SM/PL) |
Requirer (PM/SM/PL) |
Head of Requirements Office (RO) |
Head of Requirements Office (RO) |
SDA |
SDA |
PEO |
PEO |
CIO/CAE* |
CIO/CAE* |
Contracting Officer routes for concurrent coordination | |
CO |
CO |
PL2 |
PL2 |
PL4 |
PL4 |
DITCO Small Business Specialist (SBS) |
DITCO Small Business Specialist (SBS) |
Legal Counsel |
Legal Counsel |
PACA** |
PACA** |
ACA** | |
Contracting Officer routes sequentially to the following for coordination and approval | |
HCO |
HCO |
HCA |
* DISA CIO or designee must coordinate whenever Clinger Cohen compliance is required. For MAIS programs, the DOD CIO and CAE must also coordinate.
** Procuring Activity Competition Advocate (PACA) and Agency Competition Advocate (ACA) must coordinate only if the AP is recommending other than full and open competition.
When CIO, CAE, PACA or ACA coordination is required, those offices must be added to the DISA Form 9 templates in the order listed in Table 7-2 above. DISA Form 9 templates to obtain either HCO or HCA approval of an AP are located as follows:
DISA Form 9 template for HCO Approval - https://workspaces.disa.mil/gm/document-1.9.1622033/DISA%20Form%209%20HCO%20approval%20of%20AP.pdf
DISA Form 9 template for HCA approval – https://workspaces.disa.mil/gm/document-1.9.1622046/DISA%20Form%209%20HCA%20approval%20of%20AP.pdf
(iv) Contracting Officer concurrent coordination process:
(A) After coordination through the CO’s section/branch chiefs, the CO shall send the following email with the AP, Disposition of Comments Document and DISA Form 9 concurrently to the following:
Table 7-3.
Office Symbol |
Email Address |
PL2 |
“PL22 Policy Compliance Review Requests” |
PL4 |
“PL4-All Employees” |
Legal |
“DITCO Legal Office” for PL5, PL7 and PL8 “Acquisition Law Team” for PL6 |
DITCO Small Business Specialist (SBS) |
“DITCO Small Business Office” |
*PACA |
“DITCO Competition Advocate Review” |
*ACA |
ACA Personal email address |
*Only required if the AP is recommending other than full and open competition.
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TO: {Insert title for each individual/office required to provide concurrent coordination}
SUBJECT: {Insert Title of AP}
Request your coordination on subject Acquisition Plan (AP). Comments must be inserted in the attached Disposition of Comments document by completing the document as follows:
Column A – Insert your office symbol and name.
Column B – Insert the date.
Column C – Insert the AP paragraph number.
Column D - Insert your comment and/or suggested change to the AP paragraph number.
Comments may also be inserted directly into the AP using track changes. When this is done, the contract specialist/contracting officer will insert the comments into the Disposition of Comments document. Since an error could be made in doing so, it is highly recommended the reviewer insert any comments into the Disposition of Comments document.
Please note this is a concurrent coordination process and the AP will not be routed back through your office again unless specifically requested or a non-concurrence is provided.
Please indicate your coordination, coordination with comments or non-concurrence on the DISA Form 9 and return it, the AP and the Disposition of Comments document (if comments are provided) to {insert contract specialist/contracting officer name you want the documents returned to}.
Request your coordination no later than {insert date this is 5 business days beginning with the next business day.}
If you have any questions, please contact {insert contract specialist and/or contracting officer name and phone number}.
3 Enclosures
1 AP
2 Disposition of Comments document
3 DISA Form 9
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(B) The coordinating offices shall either non-concur, concur or concur with comments. If the coordinating office non-concurs or concurs with comments, the comments shall be inserted in the Disposition of Comments document (https://workspaces.disa.mil/gm/document-1.9.1621415/DISA%20Form%209%20Disposition%20of%20Comments.xls) or into the AP using track changes and returned to the contract specialist/contracting officer along with the DISA Form 9.
(C) Upon receipt of the email and Disposition of Comments documents from the concurrent reviewers, the contract specialist/contracting officer shall first determine if any offices non-concurred with the AP. If non-concurrence is received, the contract specialist/contracting officer shall notify their immediate supervisor. The contract specialist/contracting officer along with their immediate supervisor will contact the office that non-concurred and determine the next steps.
(D) If all offices concurred or concurred with comments, then the contract specialist/contracting officer shall file the emails and DISA Form 9s in Tab 5 (IT) and Tab A05 (IQO) in EDMS and then consolidate all comments into a single Disposition of Comments document and insert the contract specialist/contracting officer disposition of each comment in Column E and incorporate any necessary changes into the AP.
(E) The contract specialist/contracting officer will then follow one of the three processes below to obtain approval of the AP.
(1) HCO approves. Send the AP, DISA Form 9 and Disposition of Comments to the HCO via email for review and approval.
(2) HCA approves. Send the following email to the HCO to obtain HCA review and approval and attach the AP, DISA Form 9 and the consolidated Disposition of Comments document. The HCO will then forward the email and attachments to the PLD Front Office staff, including the Director, Deputy Director and administrative staff.
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TO: {HCO}
Please forward the following email to the HCA.
TO: {HCA}
SUBJECT: {Insert Title of AP }
Request your review/approval on subject AP (Enclosure 1). Concurrent coordination was obtained from {insert office/individual titles}. Since concurrent coordination was obtained, individual DISA Form 9s showing concurrence by each office are filed in Tab 5 (IT) or Tab A05 (IQO) of EDMS and are not shown on the attached DISA Form 9. However, all comments received and action taken by the contract specialist/contracting officer are detailed in the attached Disposition of Comments document (Enclosure 2).
If you approve, please return the approved AP to {insert contract specialist/contracting officer name you want the documents returned to} via email.
Request your approval within 5 working days.
If you have any questions, please contact {insert contract specialist and/or contracting officer name and phone number}.
3 Enclosures
1 AP
2 Disposition of Comments Document
3 DISA Form 9
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(3) SPE approval of an AP.
Table 7-4.
2nd DISA Form 9 (Senior Level) Coordination |
Requirer routes for coordination |
PEO |
CAE |
HQ Legal Counsel |
Office of Small Business Programs (OSBP) |
Contracting Officer routes sequentially to the following for coordination and approval |
HCA |
SPE |
(i) A second DISA Form 9 (Senior Level) (https://workspaces.disa.mil/gm/document-1.9.1622059/DISA%20Form%209%20SPE%20approval%20of%20AP.pdf) is required when the SPE is the approving official. After coordination is obtained on the first DISA Form 9 in Table 7-2, Colum 2 up through the ACA, if applicable, the requirer shall route the DISA Form 9 non-concurrently to obtain coordination from the offices listed in Table 7-4. After coordination is obtained from the PEO, CAE and HQ Legal Counsel, the requirer shall then send the DISA Form 9 to the CO along with the acquisition plan. If the proposed contract action is a single award indefinite delivery indefinite quantity (IDIQ) contract above $103M, the Determination & Finding (D&F) for the award of a single-award task or delivery order contract exceeding $103 million and the Congressional notifications required by FAR 16.504(c)(1)(ii)(D) shall be forwarded to the SPE along with the AP using the DISA Form 9 (Senior Level) located at {https://workspaces.disa.mil/gm/document-1.9.1942809/DISA%20Form%209%20SPE%20approval%20of%20AP%20and%20Single%20IDIQ.pdf }.
(ii) The Contracting Officer will then send one of the following emails, as applicable, to the HCO to obtain HCA review/coordination and SPE approval. Attach the AP, both DISA Form 9s and the consolidated Disposition of Comments document along with the D&F and congressional notification letters (if required). The HCO will then forward the email and attachments to the PLD Front Office staff, including the Director, Deputy Director and administrative staff.
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Send this email when the D&F and congressional notification letters are not required:
TO: {HCO}
Please forward the following email to the HCA.
TO: {HCA}
SUBJECT: {Insert Title of AP }
Request your review on subject AP (Enclosure 1). Concurrent coordination was obtained from {insert office/individual titles}. Since concurrent coordination was obtained, individual DISA Form 9s showing concurrence by each office are filed in Tab 5 (IT) or Tab A05 (IQO) of EDMS and are not shown on the attached DISA Form 9. However, all comments received and action taken by the contract specialist/contracting officer are detailed in the attached Disposition of Comments document (Enclosure 2).
If you concur, please coordinate on both DISA Form 9s and forward the AP along with the 2nd DISA Form 9 to the SPE for approval.
If you have any questions, please contact {insert contract specialist and/or contracting officer name and phone number}.
4 Enclosures
1 AP
2 Disposition of Comments Document
3 DISA Form 9
4 DISA Form 9 (Senior Level)
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Send this email when the D&F and congressional notification letters are required:
TO: {HCO}
Please forward the following email to the HCA.
TO: {HCA}
SUBJECT: {Insert Title of AP }
Request your review on subject AP (Enclosure 1), D&F (Enclosure 5) and Congressional notification letters (Enclosure 6). Concurrent coordination was obtained from {insert office/individual titles}. Since concurrent coordination was obtained, individual DISA Form 9s showing concurrence by each office are filed in Tab 5 (IT) or Tab A05 (IQO) of EDMS and are not shown on the attached DISA Form 9. However, all comments received and action taken by the contract specialist/contracting officer are detailed in the attached Disposition of Comments document (Enclosure 2).
If you concur, please coordinate on both DISA Form 9s and forward the AP, D&F and Congressional notification letters along with the 2nd DISA Form 9 to the SPE for approval.
If you have any questions, please contact {insert contract specialist and/or contracting officer name and phone number}.
6 Enclosures
1 AP
2 Disposition of Comments Document
3 DISA Form 9
4 DISA Form 9 (Senior Level)
5 D&F for Single Award Task or Delivery Order Contract Exceeding $103 Million
6 Congressional Notification Letters
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7.104 General procedures (Applicable to Standard APs only)
(a) The requirer is responsible for obtaining concurrence and approval, as well as tracking and monitoring the AP through the process until it is submitted to the CO.
(1) Projects and services that could result in acquisition plans equal to or greater than $100 million must have the acquisition strategy approved by CAE. The ARB (required for $100M or more) may request a briefing on any DISA acquisition to assess its overall acquisition strategy and approach. The criteria for this review will be based on the dollar value and its importance to the Agency’s mission. For additional guidance on the ARB refer to DISA Instruction 610-225-2, Information Systems - Acquisition Oversight and Management and CAE Guideline 001, 004, and 005.
(2) The requirer should use an IPT, Groupware, or other collaborative approaches to obtain stakeholders buy-in. Inviting stakeholders responsible for significant aspects of the AP will ensure that the Agency’s interests are fully represented. The requirer should commence the development of the AP when the need has been identified, preferably well in advance of the FY in which contract award is necessary.
(3) When drafting the AP the requirer, PL4 and CO or contract specialist will use the template provided in the DISA Acquisition Planning Deskbook, http://www.ditco.disa.mil/hq/deskbooks.asp. The AP should also reference any applicable budget submission and any decision coordinating paper or program memorandum.
(4) The requirer, in close coordination with the PL4 and the CO, directs the development of the AP with personnel responsible for significant aspects of the plan, (e.g., contracting, fiscal, legal, technical, small business, competition advocate, and logistics). The staffing and coordination will be completed using a “DISA Form 9, Summary Sheet” (see DARS 7.103 (S-91), Required AP signatures/coordinations).
(5) The requirer must resolve all outstanding issues from personnel responsible for their significant aspects of the AP before its submission to the CO. PL4 and the CO will assist as necessary. Issues that cannot be resolved by the requirer will be raised to the CO for final resolution.
(6) The requirer and CO will work together to resolve all outstanding issues from personnel responsible for their significant aspects after submission of the AP to the CO and before its submission for approval by the HCO, HCA, or SPE.
(7) Prior to submitting the AP for approval the requirer and CO shall ensure that the “milestone dates for the key acquisition and contracting process cycle” documented in the AP are realistic, accurate and complete. The requirer shall coordinate with the CO and obtain prior agreement on key milestone dates, before coordinating the AP. The requirer will be held responsible and accountable for any variances to the approved milestone dates.
(8) The requirer notifies the CAE/requirements office and others as appropriate when the AP has been approved or disapproved.
(9) After the AP is approved, the CO will provide a copy of the AP to the requirer and retain the original in the contract file. The requirer is responsible for distributing copies of the approved APs to the AP signatories and the organizations/individuals on the “Form 9, Summary Sheet.”
(10) A preliminary AP briefing must be held with the HCA prior to AP coordination, when the HCA ($50M or more) is the SSA for the acquisition. The preliminary briefing should be a summary of the AP, but is not HCA review of the actual written plan. A template of the preliminary AP briefing is located in the DISA Acquisition Planning Deskbook: http://www.ditco.disa.mil/hq/deskbooks.asp.
(S-90) AP approval authority. (See the table at 7.103(d)(i) for dollar thresholds requiring written APs).
Table 7-5.
Standard Acquisition Plan | |
AP Threshold |
Approving Authority |
≥$10M to $50M |
HCO |
≥$50M |
HCA |
>$100M or “special interest” designated by ARB or DV. |
SPE |
Streamlined Acquisition Plan (DISA) | |
AP Threshold |
Approving Authority |
≥$10M to $50M |
HCO |
Streamlined Acquisition Plan (non-DISA) | |
≥$10M to $50M |
HCO |
≥$50M |
HCA |
(S-91) AP revisions.
(1) Revised APs are required to contain strikeouts, underlined new language, and revised vertical lines bars to highlight changes.
(2) Major revisions:
(i) Major revisions require a new signature page/approval, and depending on the magnitude of the revision may result in developing a new AP.
(ii) The PM/SM/PL shall follow the AP approval process for major revisions. Examples of major revisions follow:
(A) Funding increase/shortfall (above the AP thresholds under DARS 7.103. In addition include modifications that breach AP thresholds (which include engineering change proposals)).
(B) Change of scope (Decision on scope change will be made by the CO.)
(C) Change in acquisition or technical strategy
(D) Change in funding types
(E) Key milestone slippage (one quarter or more)
(F) Any significant breach and/or variance of an IT investment cost/schedule/performance baseline/agreement established in compliance with Clinger-Cohen Act and the Government Performance Results Act (GPRA).
(3) Minor revisions:
(i) Minor revisions do not require a new signature page/approval; however, the PM/SM/PL shall provide copies of the revised AP to the original AP signatories.
(ii) The PM/SM/PL shall submit minor revisions as an enclosure to an interoffice memorandum, signed by the PM/SM/PL, to the CO. Examples of minor revisions include:
(A) Funding increase/shortfall (below the AP thresholds under DARS 7.103)
(B) Milestone slippage (less than one quarter)
(C) Change in key points of contact
(D) Recording historical information (e.g., after the award of a planned contract, revise the historical portion of the AP to document the award date, contractor, dollars obligated to date, etc.).
(S-92) AP files.
(1) The PM/SM/PL shall maintain a copy of the AP and any subsequent revisions.
(2) The CO shall ensure the original approved AP and all subsequent revisions become part of the official contract file.
7.105 Contents of written acquisition plans.
(b)(4) Acquisition considerations. The AP should address the minimum guarantee (dollars to be obligated at contract award for the base period) and the maximum dollar amount to be ordered. (See DARS 16.504(a)(2)).
(S-90) The standard AP and streamlined AP templates are contained in the DISA Acquisition Planning Deskbook: http://www.ditco.disa.mil/hq/deskbooks.asp.
207.170 Consolidation of contract requirements.
207-170-3 Policies and procedures.
(a) If the proposed consolidation exceeds $6M, any AP must include: (1) results of the market research, (2) consideration of alternatives requiring less consolidation, and (3) a determination by the HCA or the SPE that the consolidation is necessary and justified.
(3) The required Determination and Findings (D&F) should be a standalone document that supports the proposed consolidation approach (see DFARS 207.170 Consolidation of contract requirements). The D&F shall accompany any AP through the approval process. The consolidation of requirements shall also be addressed in any AP. Any AP discussion of consolidation of requirements shall be addressed under the paragraph on Sources, as required at FAR 7.105(b)(1) and shall reference the D&F and provide a brief summary thereof. The determination shall include the acquisition strategy information required in DFARS 207.170-3. The following approval thresholds and authorities are established for processing the D&F:
Dollar Threshold: Approval Authority:
$6M to $100M Head of Contracting Activity (HCA)
$100M or greater Senior Procurement Executive (SPE)
SUBPART 7.3 — CONTRACTOR VERSUS GOVERNMENT PERFORMANCE
(S-90) The PM/SM/PL shall examine all options and perform all mission responsibilities and functions using their own resources to the maximum extent practicable.
(S-91) Evaluation. Upon completion of the final Government review of the cost comparison, the HCA makes the final determination for performance by the Government or by a contractor.
(S-92) Upon completion of the public review period and resolution of any questions, the HCA shall provide the CO a written notification of the final cost comparison decision.
(S-93) Appeals. The SPE provides informal administrative review of the initial cost comparison result.
(S-94) The CO shall forward requests to the Director for Procurement (PLD), who will coordinate the review with DISA’s Chief Financial Executive (CFE) and the SPE..
SUBPART 7.5 -- INHERENTLY GOVERNMENTAL FUNCTIONS
(e) The PM/SM/PL may satisfy this requirement by including a written statement (FAR 7.503) in the AP or providing the statement as an attachment to the specification, (i.e., statement of work (SOW), statement of objectives (SOO) or performance work statement (PWS)). Disagreements regarding the determination shall be resolved by a contracting official one level above the CO before the issuance of the solicitation.