PART 4 -- ADMINISTRATIVE MATTERS
TABLE OF CONTENTS
SUBPART 4.1 -- CONTRACT EXECUTION
4.101 Contracting officer’s signature
4.103 Contract clause
SUBPART 4.4 -- SAFEGUARDING CLASSIFIED INFORMATION
WITHIN INDUSTRY
4.403 Responsibilities of contracting officers
SUBPART 4.71 – UNIFORM CONTRACT LINE ITEM
NUMBERING SYSTEM
204.7103-1 Contract Line Items
204.7103-2 Numbering Procedures
SUBPART 4.8 – GOVERNMENT CONTRACT FILES
204.802 Contract Files
4.804 Contract/Order Closeout clause
PART 4 -- ADMINISTRATIVE MATTERS
SUBPART 4.1 -- CONTRACT EXECUTION
4.101 Contracting officer's signature.
(S-90) Signatures created by electronically scanning an original signature into an electronic picture format (i.e., .bmp, .tif, .jpg, etc.) and then affixed to any document are considered binding and legal signatures.
(S-90) Insert the clause at 52.204-9000 in all solicitations and contracts that include DARS clause 52.232-9000, Wide Area Workflow – Receipt and Acceptance, and any other solicitations and contracts as deemed appropriate by the Contracting Officer.
SUBPART 4.4 — SAFEGUARDING CLASSIFIED INFORMATION
WITHIN INDUSTRY
4.403 Responsibilities of contracting officers.
(c)(1) Instructions for filling out DD Forms 254 are provided in the DISA Acquisition Deskbook entitled “Industrial Security Program & DD Form 254, Contract Security Classification Specification, Implementation Guide.”
SUBPART 4.71 — UNIFORM CONTRACT LINE ITEM NUMBERING SYSTEM
204.7103-1 Contract line items.
204.7103-2 Numbering procedures.
(S-90) Contract line items for the base period are to be numbered 000x.
(S-91) Contract line items for the option periods are to be numbered sequentially: 100x for the first option year line items, 200x for the second option year line items, 300x for the third option year line items, 400x for the fourth option year line items, etc.
SUBPART 4.8 – GOVERNMENT CONTRACT FILES
(S-90) The Contracting Officer shall use the contract file checklist applicable to their procurement and file the completed contract file checklist in the Electronic Data Management System (EDMS) contract file. The required checklist for procurements accomplished in accordance with FAR Part 12/Acquisition of Commercial Items, FAR Part 13/Simplified Acquisition Procedures, and FAR Part 15/Contracting by Negotiation is located at: https://workspaces.disa.mil/gm/document-1.9.553103/Contract%20File%20Checklist%20IT%20-%20FAR%20Parts%2012-13-15%20Rev%205-040910.doc. The required checklist for procurements accomplished in accordance with FAR Part 8.4/Federal Supply Schedules and FAR Part 16.5/Indefinite Delivery Contracts is located at: https://workspaces.disa.mil/gm/document-1.9.564221/Contract%20File%20Checklist%20FAR%20Parts%208%20and%2016%20Rev%206-040910.doc. A new contract file checklist is required for the start of each new procurement action.
204.804 Closeout of contract files.
(S-90) The Contracting Officer shall insert the clause at DARS 52.204-9001 in all fixed-price, time-and-material, and labor-hour solicitations and contracts/orders (excluding Inquiries and Orders for telecommunications services issued pursuant to the Inquiry/Quote/Order process). For indefinite delivery contracts, insert the clause at the task order level rather than in the base contract. This clause shall not be used in cost-reimbursement solicitations or contracts/orders.