SUBPART 5845.1 – GENERAL

Transferred property. Tangible items shipped from one contractor’s location to a different contractor’s location for a follow-on contract without inspection.

Transitioned property. Direct-issued items such as laptops, cell phones, tablets which are not transferred. These items are transitioned by being turned over to a COR or property custodian on the last day of the contact for inspection, and any necessary provisioning/equipment refresh prior to being provided to a subsequent contractor.

(S-90) Contract Specialists shall complete the Government-Furnished Property (GFP) Checklist/Quick Reference Guide located in the DARS PGI 5845.103 and review the GFP Questionnaire checklist located in the requirement checklist to develop the solicitation.

(c) The Property Administrator (PA) shall review and evaluate the compliance of contractor’s property management systems IAW DFARS Clause 252.245-7003 when conducting Property Management System Analysis (PMSA).

(d)(1) The PA shall convey known deficiencies to the contractor and attempt to remedy deficiencies when at all possible. The PA shall approve contractors’ property management systems that are found to be in compliance with DFARS Clause 252.245-7003 and provide the contractor an approval determination stating there are no significant deficiencies. After exhausting all actions of remedy, if it is found that the contractor’s Property Management system is not in compliance with DFARS Clause 252.245-7003, the PA shall consult with the Contracting Officer.

(3) The Contracting Officer shall make a final determination and notify the contractor of a property management systems disapproval, including, if required, the revocation of the Government’s assumption of risk for loss of Government property and any other rights or remedies available to the Government.

All GFP from losing contracts must be returned by the contractor to the Government in the PIEE GFP Module prior to or on the last day of the contract. The COR shall verify the appropriate action has been taken as part of their closeout procedures.

Transitioned property is incorporated as a new GFP item in the gaining contract.