SUBPART 5832.7 – CONTRACT FUNDING

(S-90) The standard DISA practice for awarding a contract action Subject to Availability of Funds (SAF) is based upon receipt of a SAF funding document from the mission partner. In the event an external mission partner cannot provide a SAF funding document, the Contracting Officer may accept a “Notice of Subject to Availability of Funds” memorandum in accordance with template provided at DARS PGI 5832.

(a) A Request for Proposal (RFP) or Request for Quotation (RFQ) may be released, for DISA internal mission partners only, conditioned on the availability of funds, only when paragraphs (1) or (2) below apply.

(1) When the resulting contract is to be funded by Procurement or Research, Development, Test, and Evaluation Appropriations, and the program/requirement has been included in the President’s budget as submitted to Congress. In these instances, the program manager shall provide the contracting officer a written statement (coordinated with J8 (OCFO)) that these funds will be used for the proposed acquisition and although not presently available, a reasonable expectation exists that funding will be authorized and available upon enactment of the Authorization and/or Appropriations Acts.

(2) Contract Specialists/Contracting Officers shall require DISA Mission Partners to submit a commitment letter to release a solicitation prior to the funds being available. The commitment letter is in DARS PGI 5832.703-90(a)(2) and shall be signed by the Program Management Representative and the J8 (OCFO) representative who has been officially delegated authority to obligate funds and to certify the availability of funds for payment/obligation. The commitment letter shall certify that the program has sufficient funding within its budget to fund all non-optional contract line items (CLINs) based on the IGCE. If the estimated value of non-optional CLINs increases after the original approval of the commitment letter, the Program shall provide a new commitment letter with J8 (OCFO) approval. The new commitment letter shall be provided to the Contract Specialist/Contracting Officer.

**NOTE: If there are issues with the Program Management Representative signing, notify the Program Management Representative’s chain of command.

(b) Solicitations for such contracts may be issued so long as potential offerors are apprised that although no funds are currently available to award the contract, the PMO and FAM have provided written assertion that the requirement is legitimate and funds have been programmed or committed it will be funded.

(c) The Contracting Officer shall include FAR 52.232-18, Availability of Funds, in all solicitations issued without funding under the authority of DARS 5832.703-90.