Subpart 5142.15 - Contractor Performance Information
5142.1502 Policy.
(d) Orders under single-agency contracts. Where the scope of the indefinite delivery contract is narrow or orders will be essentially similar, the contracting officer shall prepare reports at the base contract level.
5142.1503 Procedures.
(a)(1)(ii)(1) Contracting officer’s representatives (CORs) will assist the contracting officer with entering objective performance information in the Contractor Performance Assessment Reports System (CPARS) for each contract or order assigned. The contracting officer may assign the COR the role of assessing official representative in CPARS.
(2) Include the contracting officer in the assessment process prior to forwarding a report to the contractor for review.
(2) See 5142.1503-90(a) for a list of CPARS assessing officials (AOs) for contracts in different business sectors.
(b)(2)(vi) The AO shall consider the extent to which the contractor complied with Department of Defense policy for item unique identification; see DFARS 211.274-2 Policy for item unique identification, and AFARS 5111.274-2.
(b)(4) The AO shall support the rating assigned to an element or sub-element with narrative rationale. Narratives shall clearly convey the rationale behind the rating to the contractor, as well as to a Government source selection official who is not familiar with the instant contract. This is especially important for any rating above or below satisfactory. The AO should support narratives with quantifiable or verifiable documentation. While larger or more complex efforts warrant greater detail, narratives should be clear and concise.
(f) See Army Regulation 715-30, as revised, for maintenance of past performance information that cannot be maintained in an unclassified database.
(h)(2) The contracting officer shall process the CPARS initial registration consolidated format and a CPARS access request form and shall ensure the CPARS focal point receives both documents to ensure completion of registration within 30 calendar days from award of a contract. CPARS registration formats are located at 5153.303-9 Initial registration and 5153.303-10 Access request.
5142.1503-90 Policy.
(a) The CPARS AOs are as follows:
| Business Sector | CPARS Assessing Official |
| Systems | Program Manager (PM) |
| Operations Support | Contracting Officer |
| Services | Contracting Officer or PM* |
| Information Technology | Contracting Officer |
| Construction | Contracting Officer |
| Architect-Engineering | Contracting Officer |
| All other contracts | Contracting Officer |
* The PM (program/project/product manager) is the assessing official for those service contracts providing technical or management support to the program office.
(b) The AO may prepare an out-of-cycle or “addendum” report if there is a need to record an extraordinary event prior to the next regularly scheduled evaluation or if it is necessary to report a meaningful occurrence during the period between physical completion of the contract and contract closeout. The AO shall prepare an addendum report in CPARS if any unusual or extraordinary action occurs during contract execution including the issuance of a show cause letter, stop work order or termination of the contract. Additionally, the AO may prepare addendum reports to record contractor’s performance relative to contract close-out and other administrative requirements (e.g., final indirect cost proposals, technical data, etc.).
(c) For job order contracts, the contracting officer shall ensure completion of an assessment report for each order of $700,000 or more.