Part 53 - Forms
53.000 Scope of part.
(a) Prescribes standard forms (SF’s) and references optional forms (OF’s) and agency-prescribed forms for use in acquisition; and
(b) Contains requirements and information generally applicable to the forms.
Exception, as used in this part, means an approved departure from the established design, content, printing specifications, or conditions for use of any standard form.
Subpart 53.1 - General
53.100 Scope of subpart.
This subpart contains requirements and information generally applicable to the forms prescribed in this regulation.
53.101 Requirements for use of forms.
53.102 Current editions.
Agencies shall not-
(a) Alter a standard form prescribed by this regulation; or
(b) Use for the same purpose any form other than the standard form prescribed by this regulation without receiving in advance an exception to the form.
Standard and optional forms (obtained as required by 53.107 ) may be overprinted with names, addresses, and other uniform entries that are consistent with the purpose of the form and that do not alter the form in any way. Exception approval for overprinting is not needed.
53.105 Computer generation.
(a) The forms prescribed by this part may be computer generated without exception approval (see 53.103), provided-
(1) There is no change to the name, content, or sequence of the data elements, and the form carries the Standard or Optional Form number and edition date (see 53.111); or
(2) The form is in an electronic format covered by the American National Standards Institute (ANSI) X12 Standards published by the Accredited Standards Committee X12 on Electronic Data Interchange or a format that can be translated into one of those standards.
(b) The standards listed in paragraph (a)(2) of this section may also be used for submission of data set forth in other parts for which specific forms have not been prescribed.
53.106 Special construction and printing.
Contracting offices may request exceptions (see 53.103 ) to standard forms for special construction and printing. Examples of common exceptions are as follows:
Special Construction and Printing
|(a) SF 18-||(1) With vertical lines omitted (for listing of supplies and services, unit, etc.);|
|(2) As reproducible masters; and/or|
|(3) In carbon interleaved pads or sets.|
|(b) SF’s 26, 30, 33, 1447-|| |
As die-cut stencils or reproducible masters.
|(c) SF 44-||(1) With serial numbers and contracting office name and address; and/or|
|(2) On special weight of paper and with the type of construction, number of sets per book, 2 and number of parts per set as specified by the contracting officer. (Executive agencies may supplement the administrative instructions on the inside front cover of the book.)|
|(d) SF 1442-||(1) As die-cut stencils or reproducible masters; and/or|
|(2) With additional wording as required by the executive agency. (However, the sequence and wording of the items appearing on the prescribed form should not be altered.|
53.107 Obtaining forms.
Executive agencies shall obtain standard and optional forms from the General Services Administration (GSA) Forms Library at https://www.gsa.gov/forms . Agency forms are available from the prescribing agency.
53.108 Recommendations concerning forms.
Users of this regulation may recommend new forms or the revision, elimination, or consolidation of the forms prescribed or referenced in this regulation. Recommendations from within an executive agency shall be submitted to the cognizant council in accordance with agency procedures. Recommendations from other than executive agencies should be submitted directly to the FAR Secretariat.
53.109 Forms prescribed by other regulations.
Certain forms referred to in subpart 53.2 are prescribed in other regulations and are specified by the FAR for use in acquisition. For each of these forms, the prescribing agency is identified by means of a parenthetical notation after the form number. For example, SF 1165 , which is prescribed by the Government Accountability Office (GAO), is identified as SF 1165 (GAO).
53.110 Continuation sheets.
Except as may be otherwise indicated in the FAR, all standard forms prescribed by the FAR may be continued on (a) plain paper of similar specification, or (b) specially constructed continuation sheets (e.g., OF336 ). Continuation sheets shall be annotated in the upper right-hand corner with the reference number of the document being continued and the serial page number.
53.111 Contract clause.
Contracting officers shall insert the clause at 52.253-1 , Computer Generated Forms, in solicitations and contracts that require the contractor to submit data on Standard or Optional Forms prescribed by this regulation; and, unless prohibited by agency regulations, forms prescribed by agency supplements.
Subpart 53.2 - Prescription of Forms
53.200 Scope of subpart.
This subpart prescribes standard forms and references optional forms and agency-prescribed forms for use in acquisition. Consistent with the approach used in subpart 52.2, this subpart is arranged by subject matter, in the same order as, and keyed to, the parts of the FAR in which the form usage requirements are addressed. For example, forms addressed in FAR part 14, Sealed Bidding, are treated in this subpart in section 53.214, Sealed Bidding; forms addressed in FAR part 43, Contract Modifications, are treated in this subpart in section 53.243, Contract modifications. The following example illustrates how the subjects are keyed to the parts in which they are addressed:
53.201 Federal acquisition system.
53.201-1 Contracting authority and responsibilities (SF 1402).
53.204 Administrative matters.
53.204-1 Safeguarding classified information within industry (DDForm254, DDForm441).
The following forms, which are prescribed by the Department of Defense, shall be used by DoD components and those nondefense agencies with which DoD has agreements to provide industrial security services for the National Industrial Security Program if contractor access to classified information is required, as specified in subpart 4.4 and the clause at 52.204-2:
(a) DD Form 254(Department of Defense (DoD)), Contract Security Classification Specification. (See 4.403(c)(1).)
(b) DD Form 441(DoD), Security Agreement. (See paragraph (b) of the clause at 52.204-2.)
53.205 Publicizing contract actions.
53.205-1 Paid advertisements.
53.209 Contractor qualifications.
53.209-1 Responsible prospective contractors.
The following forms are prescribed for use in conducting preaward surveys of prospective contractors, as specified in 9.106-1 , 9.106-2 , and 9.106-4 . These forms are authorized for local reproduction and can be found at the GSA Forms Library at https://www.gsa.gov/forms .
(a) SF 1403 (Rev. 01/2014), Preaward Survey of Prospective Contractor (General).
(b) SF 1404 (Rev. 01/2014), Preaward Survey of Prospective Contractor-Technical.
(c) SF 1405 (Rev. 01/2014), Preaward Survey of Prospective Contractor-Production.
(d) SF 1406 (Rev. 01/2014), Preaward Survey of Prospective Contractor-Quality Assurance.
(e) SF 1407 (Rev. 01/2014), Preaward Survey of Prospective Contractor-Financial Capability.
(f) SF 1408 (Rev. 01/2014), Preaward Survey of Prospective Contractor-Accounting System.
53.212 Acquisition of commercial products and commercial services.
53.213 Simplified acquisition procedures (SF’s 18, 30, 44, 1165, 1449, and OF’s 336, 347, and 348).
The following forms are prescribed as stated in this section for use in simplified acquisition procedures, orders under existing contracts or agreements, and orders from required sources of supplies and services:
(a) SF 18 (Rev.6/95), Request for Quotations, or SF 1449 (Rev. Nov 2021), Solicitation/Contract/Order for Commercial Products and Commercial Services. SF 18 is prescribed for use in obtaining price, cost, delivery, and related information from suppliers as specified in 13.307(b). SF 1449, as prescribed in 53.212, or other agency forms/automated formats, may also be used to obtain price, cost, delivery, and related information from suppliers as specified in 13.307(b).
(f) SF 1449 (Rev. Nov 2021) Solicitation/Contract/Order for Commercial Products and Commercial Services prescribed in 53.212, OF 347 (Rev.2/2012), Order for Supplies or Services, and OF 348 (Rev.4/06), Order for Supplies or Services-Schedule Continuation. SF 1449, OF’s 347 and 348 (or approved agency forms/automated formats) may be used as follows:
(1) To accomplish acquisitions under simplified acquisition procedures, as specified in 13.307.
(3) To issue orders under basic ordering agreements, as specified in 16.703(d)(2)(i).
53.214 Sealed bidding.
The following forms are prescribed for use in contracting by sealed bidding (except for construction and architect-engineer services):
(a) SF 26 (Rev. 3/2013), Award/Contract. SF 26 is prescribed for use in awarding sealed bid contracts for supplies or services in which bids were obtained on SF 33, Solicitation, Offer and Award, as specified in 14.408-1(d)(1). Block 18 may only be used for sealed-bid procurements.
(c) SF 33 (Rev. 9/97), Solicitation, Offer and Award. SF 33 is prescribed for use in soliciting bids for supplies or services and for awarding the contracts that result from the bids, as specified in 14.201-2(a)(1), unless award is accomplished by SF 26.
(d) SF 1447 (Rev. 8/2016), Solicitation/Contract. SF 1447 is prescribed for use in soliciting supplies or services and for awarding contracts that result from the bids. It shall be used when the simplified contract format is used (see 14.201-9) and may be used in place of the SF 26 or SF 33 with other solicitations and awards. Agencies may prescribe additional detailed instructions for use of the form.
53.215 Contracting by negotiation.
53.215-1 Solicitation and receipt of proposals.
The following forms are prescribed, as stated in the following paragraphs, for use in contracting by negotiation (except for construction, architect-engineer services, or acquisitions made using simplified acquisition procedures):
(a) SF 26 (Rev.3/2013), Award/Contract. SF 26, prescribed in 53.214(a), may be used in entering into negotiated contracts in which the signature of both parties on a single document is appropriate, as specified in 15.509. Block 18 may not be used for negotiated procurements.
(b) SF 30 (Rev.11/2016), Amendment of Solicitation/Modification of Contract. SF 30, prescribed in 53.243, may be used for amending requests for proposals and for amending requests for information, as specified in 15.210(b).
(c) SF 33 (Rev.9/97), Solicitation, Offer and Award. SF 33, prescribed in 53.214(c), may be used in connection with the solicitation and award of negotiated contracts. Award of such contracts may be made by either OF 307, SF 33, or SF 26, as specified in 53.214(c) and 15.509.
(f) OF 308 (Rev.9/97), Solicitation and Offer-Negotiated Acquisition. OF 308 may be used to support solicitation of negotiated contracts as specified in 15.210(a). Award of such contracts may be made by OF 307, as specified in 15.509.
53.216 Types of contracts.
53.216-1 Delivery orders and orders under basic ordering agreements (OF 347).
53.219 Small business programs.
The following standard form is prescribed for use in reporting small business (including Alaska Native Corporations and Indian tribes), veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business (including Alaska Native Corporations and Indian tribes) and women-owned small business subcontracting data, as specified in part 19 : SF 294 , (Rev. Nov 2021) Subcontracting Report for Individual Contracts. SF 294 is authorized for local reproduction.
53.222 Application of labor laws to Government acquisitions (SF’s 308, 1413, 1444, 1445, 1446, WH-347).
The following forms are prescribed as stated below, for use in connection with the application of labor laws:
(e) SF 1413 (Rev.4/2013), Statement and Acknowledgment. SF 1413 is prescribed for use in obtaining contractor acknowledgment of inclusion of required clauses in subcontracts, as specified in 22.406-5.
53.228 Bonds and insurance.
The following standard forms are prescribed for use for bond and insurance requirements, as specified in part 28 . These forms can be found at the GSA Forms Library at http://www.gsa.gov/forms . All the following forms are authorized for local reproduction, except for SF 25 B.
(k) SF 1414 (Rev. 10/93), Consent of Surety.
53.229 Taxes (SF’s 1094, 1094-A).
53.232 Contract financing (SF 1443).
53.235 Research and development contracting (SF 298).
53.236 Construction and architect-engineer contracts.
The following forms are prescribed, as stated below, for use in contracting for construction, alteration, or repair, or dismantling, demolition, or removal of improvements.
(d) SF 1442(4/85Ed.), Solicitation, Offer and Award (Construction, Alteration, or Repair). SF 1442 is prescribed for use in soliciting offers and awarding contracts expected to exceed the simplified acquisition threshold for-
(1) Construction, alteration, or repair; or
(2) Dismantling, demolition, or removal of improvements (and may be used for contracts within the simplified acquisition threshold), as specified in 36.701(a).
(1) Construction, alteration, or repair; or
(2) Dismantling, demolition, or removal of improvements, as specified in 36.701(b).
(f) OF 1419(11/88Ed.), Abstract of Offers-Construction, and OF 1419A (11/88Ed.), Abstract of Offers-Construction, Continuation Sheet. OF’s 1419 and 1419A are prescribed for use in recording bids (and may be used for recording proposal information), as specified in 36.701(c).
53.236-2 Architect-engineer services (SF’s 252 and 330).
The following forms are prescribed for use in contracting for architect-engineer and related services:
(a) SF 252 (Rev.10/83), Architect-Engineer Contract. SF 252 is prescribed for use in awarding fixed-price contracts for architect-engineer services, as specified in 36.702(a). Pending issuance of a new edition of the form, Block8, Negotiation Authority, is deleted.
(b) SF 330 (Rev. Jul 2021), Architect-Engineer Qualifications . SF 330 is prescribed for use in obtaining information from architect-engineer firms regarding their professional qualifications, as specified in 36.702(b)(1) and (b)(2).
53.242 Contract administration.
53.242-1 Novation and change-of-name agreements (SF 30).
53.243 Contract modifications (SF 30).
SF 30 (Rev.11/2016), Amendment of Solicitation/ Modification of Contract. SF 30 is prescribed for use in amending invitation for bids, as specified in 14.208 ; modifying purchase and delivery orders, as specified in 13.302-3 ; and modifying contracts, as specified in 42.1203(h), 43.301 , 49.602-5 , and elsewhere in this regulation. The form may also be used to amend solicitations for negotiated contracts, as specified in 15.210 (b). Pending the publication of a new edition of the form, Instruction (b), Item 3 (effective date), is revised in paragraphs (3) and (5) as follows:
(b) Item3 (effective date).
(3) For a modification issued as a confirming notice of termination for the convenience of the Government, the effective date of the confirming notice shall be the same as the effective date of the initial notice.
(5) For a modification confirming the termination contracting officer’s previous letter determination of the amount due in settlement of a contract termination for convenience, the effective date shall be the same as the effective date of the previous letter determination.
53.245 Government property.
The following forms are prescribed, as specified in this section, for use in reporting, reutilization, and disposal of Government property and in accounting for this property:
(e) SF 1428 (Rev.6/2007), Inventory Disposal Schedule, and SF 1429 (Rev.5/2004), Inventory Disposal Schedule-Continuation Sheet. (See 45.602-1, 49.303-2, 52.245-1, and 53.249(b).) SF’s 1428 and 1429 are authorized for local reproduction.
53.247 Transportation (U.S. Commercial Bill of Lading).
The commercial bill of lading is the preferred document for the transportation of property, as specified in 47.101 .
53.249 Termination of contracts.
(a) The following forms are prescribed for use in connection with the termination of contracts, as specified in subpart 49.6. These forms are available at the GSA Forms Library at https://www.gsa.gov/forms. These forms are authorized for local reproduction except for SF 1034.
(b) SF 1428 (Rev. 6/2007), Inventory Disposal Schedule, and Standard Form 1429 (Rev. 1/2016), Inventory Disposal Schedule-Continuation Sheet, shall be used to support termination settlement proposals listed in paragraph (a) of this section, as specified in 49.602-2. These forms are available at the GSA Forms Library at https://www.gsa.gov/forms.
53.251 Contractor use of Government supply sources (OF 347).
Subpart 53.3 - Forms Used in Acquisitions
53.300 Listing of Standard, Optional, and Agency forms.
This subpart identifies, in numerical sequence, Standard Forms (SF), Optional Forms (OF) and agency forms that are specified by the FAR for use in acquisitions.
(a) You can access the forms in Table 53-1 at the GSA Forms Library at https://www.gsa.gov/forms.
|SF 18||Request for Quotation|
|SF 24||Bid Bond|
|SF 25||Performance Bond|
|SF 25A||Payment Bond|
|SF 25B||Continuation Sheet for 24, 25, and 25A|
|SF 28||Affidavit of Individual Surety|
|SF 30||Amendment of Solicitation/Modification of Contract|
|SF 33||Solicitation, Offer and Award|
|SF 34||Annual Bid Bond|
|SF 35||Annual Performance Bond|
|SF 120||Report of Excess Personal Property|
|SF 120A||Continuation Sheet Report of Excess Personal Property|
|SF 126||Report of Personal Property for Sale|
|SF 126A||Report of Personal Property for Sale (Continuation Sheet).|
|SF 252||Architect-Engineer Contract|
|SF 273||Reinsurance Agreement for a Bonds Statute Performance Bid|
|SF 274||Reinsurance Agreement for a Bonds Statute Payment Bond|
|SF 275||Reinsurance Agreement in Favor of the United States|
|SF 294||Subcontracting Report for Individual Contracts|
|SF 298||Report Documentation Page|
|SF 308||Request For Wage Determination and Response to Request|
|SF 330||Architect-Engineer Qualifications|
|SF 1034||Public Voucher for Purchases and Services Other Than Personal|
|SF 1035||Public Voucher for Purchases and Services Other Than Personal|
|SF 1094||U.S. Tax Exemption Form|
|SF 1094A||U.S. Tax Exemption Form continuation sheet|
|SF 1165||Receipt for Cash-Subvoucher|
|SF 1402||Certificate of Appointment|
|SF 1403||Preaward Survey of Prospective Contractor|
|SF 1404||Preaward Survey of Prospective Contractor Technical|
|SF 1405||Preaward Survey of Prospective Contractor Production|
|SF 1406||Preaward Survey of Prospective Contractor Quality Assurance|
|SF 1407||Preaward Survey of Prospective Contractor Financial Capability|
|SF 1408||Preaward Survey of Prospective Contractor Accounting System|
|SF 1409||Abstract of Offers|
|SF 1410||Abstract of Offers Continuation|
|SF 1413||Statement and Acknowledgment)|
|SF 1414||Consent of Surety|
|SF 1415||Consent of Surety and Increase of Penalty|
|SF 1416||Payment Bond For Other Than Construction Contracts|
|SF 1418||Performance Bond for Other Than Construction Contracts|
|SF 1423||Inventory Verification Sheet|
|SF 1424||Inventory Disposal Report|
|SF 1427||Inventory Schedule A–Continuation Sheet)|
|SF 1428||Inventory Disposal Schedule)|
|SF 1429||Inventory Disposal Schedule–Continuation Sheet|
|SF 1435||Settlement Proposal (Inventory Basis)|
|SF 1436||Settlement Proposal (Total Cost Basis)|
|SF 1437||Settlement Proposal for Cost Reimbursement Type Contracts|
|SF 1438||Settlement Proposal (Short Form)|
|SF 1439||Schedule of Accounting Information|
|SF 1440||Application For Partial Payment|
|SF 1442||Solicitation, Offer, and Award|
|SF 1443||Contractor’s Request For Progress Payment|
|SF 1444||Request For Authorization of Additional Classification and Rate|
|SF 1445||Labor Standards Interview|
|SF 1446||Labor Standards Investigation Summary Sheet|
|SF 1449|| |
Solicitation/Contract/Order for Commercial Products and Commercial Services.
|OF 17||Notice To Offeror|
|OF 91||Release of Personal Property From Escrow|
|OF 307||Contract Award.|
|OF 308||Solicitation and Offer- Negotiated Acquisition|
|OF 309||Amendment of Solicitation (Negotiated Procurements).|
|OF 336||Continuation Sheet|
|OF 347||Order for Supplies or Services|
|OF 348||Order For Supplies or Services - Continuation|
|OF 1419||Abstract of Offers - Construction|
|OF 1419A||Abstract of Offers-Construction Continuation Sheet|
(b) You can access the forms in Table 53-2 at the websites listed in the table.
|Form DD 254||Department of Defense Contract Security Classification Specification||https://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd0254.pdf|
|Form DD 441||Department of Defense Security Agreement||https://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd0441_2020.pdf|
|Form WH-347||Payroll–U.S. Department of Labor||https://www.dol.gov/whd/forms/wh347.pdf|